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HomeMy WebLinkAboutCommunity Development Block Grant Commission - Minutes - 02/08/20181 CDBG – February 8, 2018 COMMUNITY DEVELOPMENT BLOCK GRANT COMMISSION REGULAR MEETING MINUTES 215 LaPorte Avenue, Fort Collins February 8, 2018 – 6:00 PM COMMISSION MEMBERS PRESENT: Taylor Dunn – Chair Amy Dondale Margaret Long Olga Duvall Sara Maranowicz Serena Robb – Co-Chair Stacia Ryder Steve Backsen COMMISSION MEMBERS ABSENT: Anita Basham STAFF PRESENT: Adam Molzer – Staff Liaison At 5:55 PM the meeting was called to order by Chair Taylor Dunn. I. PUBLIC COMMENT: One member of the public (Ashley Johnston) was present and was introduced as a Social Sustainability Office Intern (candidate) for spring 2018. II. APPROVAL OF MINUTES: Margaret Long made a motion to approve the January 2018 minutes, seconded by Stacia Ryder. The motion passed unanimously. I. NOMINATION AND ELECTION OF OFFICERS FOR 2018: Taylor Dunn was nominated, accepted such nomination, and was voted as Chair for 2018. Margaret Long made a motion to nominate, seconded by Amy Dondale. The vote was unanimous. Serena Robb was nominated, accepted such nomination, and was voted as Co-Chair for 2018. Margaret Long made a motion to nominate, seconded by Steve Backsen. The vote was unanimous. II. TRIPLE BOTTOM LINE BOARD / COMMISSION FOLLOW UP: Adam Molzer gave a brief overview of last month’s presentation. During the January 2018 meeting, Sam Solt and Ted Settle explained their interest in encouraging the various Social Sustainability Advisory Boards to consider structure enhancements. The goal is to find the optimum vehicle to craft more effective and cohesive advisory products for City Council through multidisciplinary analysis among the various Advisory groups. However, Adam explained, the immediate request is for the CDBG to consider 2 CDBG – February 8, 2018 the merits of the initiative and deliberate appointing a CBDG Representative to the City Council Futures Committee. There ensued petit discussions among the group in general support of this initiative. Steve Backson was nominated, accepted such nomination and was voted as CDBG Representative 2018 (for the purpose of Triple Bottom Line Advisory Board improvement efforts). Taylor Dunn made a motion to nominate, seconded by Amy Dondale. The vote passed unanimously. Adam Molzer will forward to Sam Solt and Ted Settle contact information for Steve Backson (as elected CDBG Representative 2018). V. COMPETITIVE PROCESS STATUS: Adam Molzer discussed the Competitive Process Status Updates. He noted the following: There are approximately 47 Pre-Applications. Rough estimates are that 1) Affordable Housing = 6, 2) Human Services = 40, and 3) Public Facilities = 1. Most current grantees have submitted pre-applications. Approximately 9 were new applicants and for Human Services. A few applicants were entities who had applied in the past, but not current funded grantees. There will be approximately 45 applications for review because some applicants will not complete the process. The total number of applications is similar to prior years, but the total dollars requested is lower than in previous years. Reminders sent to applicants regarding upcoming deadlines. Friday, February 9, 2018 is the “cut-off” date. Approximately 15 applicants collaborated with Adam regarding technical assistance. Adam presented these applicants with insight and perspective about the deliberation process. He will provide a list of applicants assisted to interested Commission Members. All Commission members will soon be receiving their log-on credentials (from ZoomGrants) for reviewing the applications electronically. A compilation of every application (“Application Binders”) will be ready for pick up by Friday, February 16 (next week) for each Commission member. The Application Binders will be streamlined with organization and quelling suggestions from several Commission Members re superfluous application documentation. For instance, Adam will follow up on the possibility that Office Staff can reserve the review of the “Certificate of Good Standing” as required by each application. A note that documents will be available on-line, even if not included in the Application Binders. Taylor Dunn remarked on the overall helpfulness of the physical binders over the online materials. He cited, for example, that taking notes is more efficient if drafted on the actual document (and attachments thereto.) As an addendum to the “Application Binders,” Adam has prepared a ‘Rapid Review’ document to be used as a mechanism for organization and management (a “template”) during the application review process. He handed a copy of the document to each Commission Member. A reminder that the March 7, 2018 meeting with the Affordable Housing Board is a “High Level” discussion format. The focus is formulating specific questions for the applicants in preparation for the full presentation later in the month. Adam announced that the Staff was reviewing the options and flexibility of the current (and historic) timelines (which appear to have arbitrary deadlines) for the application review, analysis and recommendations process. For example, he mentioned that there is squandered time (Commission and staff tasks) in working with estimated HUD numbers. He suggested that scheduling some activity after 3 CDBG – February 8, 2018 the final HUD numbers have been received would be beneficial. Commission members volunteered that a modified timeline can positively help in several sectors of the examination process. Adam will keep the Commission apprised of any timeline alterations. VI. STAFF REPORTS: Adam reported that Quarterly Reporting is “on track” for current grantees - and all the Invoices and Reports have been submitted. He added that the new “Quarterly” reporting format appears to be successful. VII. OTHER Taylor Dunn thanked Serena Robb and Steve Backsen for their support to the CDBG Commission by acquiring new responsibilities during 2018. VIII. ADJOURNMENT Meeting was adjourned at 6:36 PM.