HomeMy WebLinkAboutGolf Board - Minutes - 09/18/2013Golf Board Meeting – September 18, 2013
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Call Meeting to Order: Shane Houska called the meeting to order 7:00 pm.
Agenda Review & Items of Note:
Pass discussion was moved to Financial Review.
City Park Nine tee sign, Yuma Golf and Golf Now were added to Other Business
Citizen Participation: None at this time
Approval of Minutes:
On a motion by Jim, seconded by Don the Board approve the Golf Board minutes of July16, 2013, seconded by
Don. Minutes approved (7:0)
Meeting Summary
Update on tree inventory at Collindale
Mike reminded the Board that Mark Miller put together a Master Plan of Collindale which included tree
removal for enhancement of the course. He stated that 72 trees were removed to improve the playability and to
help with pace of play. We took a conservative approach with this and it was our intention to create an
enjoyable experience for all levels of golfers. Next week staff will meet to start constructing the Tree Plan at
Collindale. This will be a joint effort from Golf, Parks and Forestry Divisions. Once a workable draft is in place
we will bring it to the Golf Board for input. There was discussion concerning the level of input that is
appropriate for the Board and several questions regarding current practices. Mike said he would follow up on
the questions regarding current practices. The Board is drafting a letter to send to JR with their thoughts about
the development of the Tree Plan at Collindale.
Discuss Marshal Program
Mike informed the Board that JR is reviewing the current Policies and Procedures manual. He would like the
Board to review and provide input regarding the Marshal/Volunteer program. Staff wants to assure that the
current program is accomplishing its goals and to assure that it is fair and equitable for both the Golf Division
and the Marshal/Volunteers.
Golf Board
Regular Meeting
Wednesday, September 18, 2013
7:00 p.m.
Board Chair:
Shane Houska
Council Liaison:
Lisa Poppaw – lpoppaw@fcgov.com
Staff Liaisons:
J.R. Schnelzer 970-221-6301 – jrschnelzer@fcgov.com
Dawn Worth 970-416-2265 – dworth@fcgov.com
Golf Board Meeting – September 18, 2013
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Board Member Attendance
Shane reminded the Board of the importance of their involvement in every meeting. He stated that attendance
and dialog are two very important aspects of their involvement. In the last year there has been an issue with the
Board reaching a quorum which has led Shane to pose the question, “Are we a viable Board, adding value to the
Division?” After some debate concerning dates, times and commitment it was a consensus that the Board is still
adding value to the Division. All of the Board Members enjoy sharing their passion about golf with others and
are committed to making golf in the community an affordable, accessible and fun activity. The Board
mentioned that they would also appreciate the option of teleconferencing in during the meeting when they are
unable to attend.
Other Business
Mike informed the Board that the memorial bench for Dan Preble is now complete.
Mike showed a mockup of the tee signs at City Park Nine along with an example of the engraving. The Board
likes the look of the sign. Mike mentioned that the stones were donated by The Rock Garden.
Kevin provided an overview of the Yuma Golf operations and thought that it would be good information to
share with the Golf Professionals and management in the Division. Kevin will provide Mike with an electronic
copy for distribution.
The Board discussed maintenance of the courses, including irrigation practices. They will further discuss this at
a later date.
Mike informed the Board that John Litel has arranged for our participation with GolfNow. Golfers are able to
book tee times online at all three courses. We felt this would enhance our customer service and would be
beneficial to help us fill those tee times that are difficult to fill. We are continuing to work through any issues
that arise, but we have heard positive feedback.
Financials
Mike reviewed the current budget and rounds report with the Board. He stated that we are currently behind in
rounds in comparison to last year; however our summer revenue is ahead of last year. Mike said that the
operation budget is in good shape and as long as we have an average fall we should break even.
Mike reviewed the pass types and revenue for 2012 & 2013. Last year our pass revenue for Annual Passes, Gift
Cards and 10-Play Passes totaled $296,436. Staff felt it was in our best interest to abolish the 10-Play Passes
and to implement the Premier Card. The revenue for Annual Passes, Premier Cards and Gift Cards for 2013 is
$405,450.
The Board had a brief discussion regarding the pass structure. Don Sinnar suggested that the Board further their
discussion at the Public Meeting scheduled in November.
Golf Board Meeting – September 18, 2013
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On a motion by Kevin, seconded by Jim the Board adjourned at 8:15 pm.
Respectfully submitted,
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Administrative Assistant, Golf Division
Attendance
Board Members: Kevin Gallagher, Johnny Hodges, Shane Houska, Tim Martinez, Jason Patello, Don Sinnar,
Jim Snyder
Staff: Mike Calhoon