HomeMy WebLinkAboutAffordable Housing Board - Bylaws - 2013BYLAWS AND RULES OF PROCEDURE
OF THE
AFFORDABLE HOUSING BOARD
CITY OF FORT COLLINS, COLORADO
ARTICLE I
Section 1. These bylaws and rules of procedure have been adopted by the Affordable
Housing Board and approved by the City Council. Any bylaws or rules of
procedure previously in effect are herewith superseded.
Section 2. The official title of this Board shall be the Affordable Housing Board of the
City of Fort Collins, Colorado.
ARTICLE II
Section 1. Regular meetings of the Board shall be held on the first Thursday of each
month at 4:00 p.m.
Section 2. Special meetings may be called by the Chairperson of the Board at such other
times as the Chairperson or the Board may determine to be accessible,
provided that written notice or notice by telephone of such meeting and of the
subject matter of such meeting be given to each Board member at least
twenty-four (24) hours prior to the time set for such meeting; provided further
that notice of any such meeting be filed with the City Clerk twenty-four (24)
hours before the time of such meeting. Any Board member may sign a
waiver of notice which waiver shall then be in lieu of any other notice
requirement. A Board member attending any meeting shall be deemed to have
received the necessary notice of such meeting.
Section 3. All meetings of the Board shall be held in a designated conference room in a
City facility or after proper notice as set forth in Section 2.
Section 4. All meetings shall be open to the public. The first item on the agenda shall
be noted for Open Discussion and shall allow a ten-minute time slot for
public input. Persons wanting to address the Board may also do so by
obtaining agenda item approval by both the Secretary and the Chairperson of
the Board not less than fourteen (14) days before the next regularly scheduled
meeting. Guests may also address the Board at other times by Board
invitation.
Section 5. A quorum of the Board shall consist of 4 members, which is 50% of the total
number of members of the board as specified by City Code. No official
action may be taken by the Board unless a quorum is present. However, if a
quorum is not present, the meeting may still be conducted for the purposes of
status reporting and discussion of items.
Section 6. The order of business for all meetings shall be the order as it appears in the
agenda except that the Chairperson may, under special circumstances,
rearrange the order of business unless otherwise directed by a majority of the
Board.
Section 7. Any Board member who has a personal interest in any matter before the
Board shall disqualify himself or herself from any such consideration or
discussion of or voting upon such matter. Any such disqualification shall be
noted in the official Minutes of the meeting.
ARTICLE III
Officers and Duties
Section 1. The Affordable Housing Board shall be comprised of seven regular members
who shall serve without compensation.
Section 2. At the first regular meeting in each year, a Chairperson and Vice-Chairperson
shall be elected by majority vote of the Board. That meeting shall be
designated as the Board's annual meeting.
Section 3. The Chairperson shall preside at all meetings of the Board. In the event of
the absence or disability of the Chairperson, the Vice-Chairperson shall
preside.
Section 4. A vacancy in the office of Chairperson shall be filled automatically by the
Vice-Chairperson, and a new Vice-Chairperson shall be elected at the next
regular meeting of the Board from among the regular members. A vacancy in
the office of Vice-Chairperson shall be filled at the next regular meeting of
the Board by election from among the regular members. The officers so
elected shall serve until the next annual meeting.
Section 5. The Chairperson, subject to these bylaws and rules of procedure, shall decide
all points of order or procedure, unless otherwise directed by a majority of the
Board in session at that time.
Section 6. The Secretary of the Board shall be the Board’s staff liaison, who shall be a
non-voting member of the Board. The Secretary shall keep or cause to be
kept the Minutes of each Board meeting, shall conduct all official
correspondence and generally supervise the clerical and technical work of the
Board.
ARTICLE IV
Amendments
These rules may be amended or modified by a majority vote of the Board, provided that such
amendments be presented in writing and such action be taken thereon at a subsequent regular
meeting, subject to the approval of the City Council.
Amended: March 7, 2013