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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 05/22/2013Parks & Recreation Board Meeting – May 22, 2013 Page 1 of 4 BE A GOOD STEWARD: Protect & Respect your Parks, Trails & Recreation Facilities Call Meeting to Order: Bruce Henderson called the meeting to order 5:43pm. Agenda Review & Items of Note: Request to discuss Board Member absences. Citizen Participation: None Approval of Minutes: Discussion: Update Schedule of Articles/Calendar third bullet point to show Human Relations Commission and Women’s Commission held an Awards Breakfast. Scott Sinn made the motion to approve the Parks & Recreation Board minutes of April 24, 2013, with the minor update as noted; seconded by Michael Chalona – Minutes approved 6:0 Introductions: Members from the Youth Advisory Board attended the meeting to participate in the Southeast Recreation/Cultural Study Update discussion. Introductions of members from both boards where made. Meeting Summary  Bruce Henderson announced Council Member, Gino Campana, as the new P&R Board Council Liaison.  Capital Improvement Expansion Fees are used to require new developments to pay a proportionate share of infrastructure costs and were first implemented in Fort Collins in 1996. As a part of the Capital Improvement Expansion Fees, a Trail Impact fee is being proposed as a possible new fee which if implemented would help to build out the trail system within 20 years.  Consultants from Barker Rinker Seacat Architecture updated the P&R Board and the Youth Advisory Board on the Southeast Recreation/Cultural Study and received feedback on the vision, gaps and desires for this facility.  Bob Adams updated the Board on the July Fourth parade. The route will go down Mountain Avenue starting at City Park and ending at the Avery House. The theme celebrates Police Services 100 Year anniversary.  Board members unanimously agreed to move the June Board meeting one week prior to June 19. PARKS AND RECREATION BOARD MINUTES Regular Meeting Wednesday, May 22, 2013 5:30 p.m. Board Chair: Bruce Henderson, Chair 2013 bmhender6@gmail.com Council Liaison: Gino Campana – gcampana@fcgov.com Staff Liaisons: J.R. Schnelzer, 970-221-6301 – jrschnelzer@fcgov.com Craig Foreman, 970-221-6618 – cforeman@fcgov.com Bob Adams, 970-221-6354 – badams@fcgov.com Parks & Recreation Board Meeting – May 22, 2013 Page 2 of 4 Full Minutes AGENDA ITEMS: Parks & Trails Development & Park Maintenance Fees – Marty Heffernan City Council is looking at ways to diversify revenue sources for overall expenses. Capital Improvement Expansion Fees are used to require new developments to pay a proportionate share of infrastructure costs and were first implemented in Fort Collins in 1996, although an impact fee for neighborhood parks was put in place in the 70s. As a part of the Capital Improvement Expansion Fees, a Trail Impact fee is being proposed as a possible new fee which if implemented would help to build out the trail system within 20 years. The Finance Department has worked with a consultant to develop a true measurement of cost based on household size, which results in less variation between small and large units. The basic methodology remains similar, but the inputs to fee calculations changed resulting in a variation in updating fees both positive and negative. Neighborhood and Community Park fees are the most common and substantial of the Capital Expansion fee mix in Northern Colorado. More information can be found at: http://www.fcgov.com/finance/capitalexpansion.php If the Trail Impact fee is not implemented, and we only have the ConTrust money, the build out of the trails would take 55 years. Discussion Board – How many homes have to be built in an area before a new park is started? Staff – We like to have 50%-75% of the homes in the area built. Board – Are the overall fees increasing or would the new trail fee cause the increase? Staff – The increase is overall, but much of the increase is due to the trail fee. Board – Is it only new construction that funds the building of new parks? Staff – Yes. Board – I think there should be some type of real estate transfer fee in place. Staff – It really needs to be a one-time fee, otherwise is may be considered a tax. Board – What about people that have financial difficulties? Staff – There are low income exceptions in place. Board – What can the Board do to help support the fee? Staff – A memo/letter of support would be helpful. Council has a work session on July 9, and they will be looking at the need for a Trail Impact fee. Board – A letter might be a good way to introduce our Board to Gino Campana. We could get it ready for our June meeting so the final draft would be ready for the July 9 Council work session. Bruce Henderson will write the letter. Southeast Recreation/Cultural Study Update – Barker Rinker Seacat Architecture The feasibility report should be available by August 2013. An on-line survey, community open-house and public presentations are all part of the process leading up to creating a conceptual design. What is the greatest value for the residents of Fort Collins to build a community center? Some of what we’ve heard through the on-line survey and open house is: providing the SE community with a place to recreate; having a SE recreation facility will enhance their quality of life, it will be easier to access; it would be a point of pride; it will bring their community together; it will be a family oriented place; it will be a safe, wholesome place for kids to go after school. Possible components of a Community center are: Gymnasium, MAC Gymnasium, Indoor Track, Workout Room, Fitness Space, Rock Climbing Wall, Health/Wellness Center, Indoor Leisure Aquatics, Indoor Competitive Aquatics, Lap Pool, Therapy Pool, Arts & Crafts Room, Food Service area, Computer Lab, Classrooms, Community Room w/Kitchen, Children’s Indoor Playground, Performing Arts Theater, Child Care Room, Teen Games Room, Party Room, Senior Lounge, Library/Reading Area, Spray Ground, Outdoor Leisure Pool. The P&R Board Members & Youth Advisory Board Members broke into three groups to discuss the Vision, Gaps and Desires for the SE Recreation/Cultural Study for about 30 minutes. Results Vision: Cultural, Cater to Young but inclusive of All, Single Theme/Narrow Focus, Not Specific Keep it Multi- Use, Family Oriented, Social Event Parks & Recreation Board Meeting – May 22, 2013 Page 3 of 4 Current Gaps: Currently there is no facility in SE Fort Collins, No Space for Classes or Social Events, no place for Workouts Only Options are Private/Expensive, No Community Pool Desires: #1 Desire: Lap and workout pools, leisure/fun pool, competitive pool with spectator seating #2 Desire: Gym for Sports Other Desires: Cultural Center, Outdoor Amphitheater, Multi-Purpose Rooms, Sections that are Quiet vs. Active, Cafe, Roller Skating, Spray Water Feature, Red Box Library, Rock Wall The information from the Boards will be compiled by the consultants and included in their study. Discussion Board – How many parking spaces are required for a building of this size? Consultant – For 100,000 sq. ft. building an estimated 382 parking spaces would be necessary; industry standard is 3.8 spaces per 1,000 sq. ft.). Board – What’s the budget? Staff – It’s undetermined. This is just a feasibility study so we can determine what features are desired which will determine the size and cost. We want to have this information available for the next budget cycle. Board – I’m just curious if a mid-size theater would really be necessary? Board – Are there any plans to enhance the Northside Aztlan Center if you create such an upgraded facility in the south? Staff – No Board – Do you focus the surveys or at least require a zip code so you can find out the area that is responding? Consultant – Yes we have had an open house with just the residence in the south area, and we do require a zip code. Fourth of July Parade Update – Bob Adams Parks & Recreation are collaborating on the 4th of July parade this year. It will be celebrating 100 years of Police Services and Chief John Hutto will be the Grand Marshal. The parade will set up at 8:00am at City Park with the official start at 9:30am, following the Trolley down Mountain Avenue to the Avery House. University of Colorado Health (formerly Poudre Valley Hospital) is a sponsor. If anyone would like to volunteer, or knows someone who wants to be involved please contact Mike Calhoon or Bob Adams. P&R Board Meeting Date Change The Board agreed unanimously to move the date of the June Board meeting to Wednesday, June 19 so that members could also attend the Poudre River Projects Open House from 4pm-6pm on Wednesday, June 26. STAFF UPDATES Parks Updates  DBA has agreed to help fund the downtown holiday lights for the 2013/14 season.  There is no interest to have the ice rink in the Old Town Square, so we are talking with Estes Park about leasing/selling the rink for their use.  The Burlington Northern Railroad owns Jefferson Street Park and is selling the land. The City is not interested in buying the land. Recreation Updates  City Park Pool opens for the summer on June 1.  Senior Center Expansion public open house is on May 29. Park Planning Updates  The staff is working closely with the Woodward project to minimize the duration of trail detours and the installation of the new concrete trail as soon as possible. Bicycle Advisory Board Liaison Update – Ragan Adams The City of Fort Collins is now one of four communities in the Nation with a Platinum Rating for a bike friendly community. The BAC also recognized Bruce Henderson as a driving force in getting seniors back on bikes. Parks & Recreation Board Meeting – May 22, 2013 Page 4 of 4 Board Member Attendance The P&R bylaws do indicate that after 4 absences without notification the member could be asked to resign. In this instance, the Board Member has notified, but Bruce Henderson, as Chair, will visit with the Board Member to see if they want to continue an active role on the Board without any further absences. Board Work Plan Items – Updates  Budget – Bruce Henderson - Nothing to report.  Communications – Jessica MacMillan & Dawn Theis o Putting together a PowerPoint presentation with basic information out P&R Board. This helped when talking with the Golf Board about our process. o Should we invite Gino Campana to the next Board Meeting? Dawn & Bruce will set a meeting with Gino to talk about the P&R Board. o Articles and letters to Council have been effective.  Sustainable Practices – Scott Sinn – Nothing to report.  Parks & Disc Golf – Todd Galbate & Michael Chalona – Nothing to report.  Trails – Ragan Adams & Brian Carroll – Nothing to report.  Recreation – Richard Barnhart – Wanted to thank staff for finding the picture to go with his article.  Other Projects/Programs – Nothing to report.  Natural Areas – Brian Carroll  River & NISP – Scott Sinn  Great Lawn & Community Gardens – Bruce Henderson Discussion Staff – Wanted to thank Dawn for talking with the Golf Board about how the P&R Board works. Board – Should we try to put together an all Boards luncheon? Board – The Women’s Commission is working on this and has tried several times to make this happen. I think it would be best to just offer our support. Schedule of Articles/Calendar  Jessica MacMillan has submitted an article about the 4th of July event.  Bruce Henderson will be working on the next article for submission which will be on the trail system.  Ragan Adams will work on an article regarding the Senior Center expansion  A future article could be about service kudos received by Parks & Recreation Bullet Points  Youth Advisory Board members joined the meeting to participate in a discussion on the Southeast Recreation/Cultural Study, helping to provide feedback on the vision, gaps and desires for this facility. An open house will be held on June 5.  Bruce Henderson will write a letter of support for the proposed Trail Impact Fee from the P&R Board, for Marty to present at the July 9 Council work session.  The July 4th parade will start at City Park and go along Mountain Avenue to the Avery House. The parade theme celebrates 100 years of Police Services, with Chief John Hutto as the Grand Marshal. Adjournment: Meeting adjourned 8:40pm. Respectfully submitted, Carol Rankin Administrative Supervisor-Parks Board Approved Minutes: 6:0 Board Attendance Board Members: Ragan Adams, Richard Barnhart, Brian Carroll, Michael Chalona, Bruce Henderson, Jessica MacMillan, Scott Sinn, Dawn Theis Staff: Craig Foreman, JR Schnelzer, Bob Adams Guests: Youth Advisory Board Members, Steve Blackburn from Barker Rinker Seacat Architecture & Jeff King from Ballard King & Associates