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Home My WebLink AboutParks And Recreation Board - Minutes - 08/24/2011Parks & Recreation Board Meeting –August 24, 2011 Page 1 of 16 BE A GOOD STEWARD: Protect & Respect your Parks, Trails & Recreation Facilities Call Meeting to Order: Rob Cagen called the meeting to order 5:33pm Agenda Review & Items of Note: Agenda Review: - Add Stewardship proposal - P&R Board Bylaws Items of Note: - Shirley Christian received a letter from Trout Unlimited, outlining their view on the draft environmental impact statement prepared by the Army Corp of Engineers regarding NISP. The letter is attached to the minutes. Citizen Participation None Approval of Minutes: No Discussion. Shirley Christian made the Motion to approve the Parks & Recreation Board minutes of July 27, 2011 – Minutes approved 7:0 AGENDA ITEMS: Stewardship Proposal With school starting, and the Board discussions to get kids involved in the stewardship of parks, Danna Ortiz offered to develop a stewardship outreach plan to target kids. She will present her draft at the September meeting for the Board to review. If it meets with Board approval, the Board can divvy up the tasks and rollout the plan. Discussion Board – I need to know four of the problem parks, so I know what kids to target. Staff – How about starting with two parks as a test; I would suggestion City Park and Rogers Park. Board – What school uses these parks? Staff – Typically Poudre High School. Board – I’m thinking we could create some type of competition at the school to get the kids involved; where they would develop their own stewardship plan. P&R Board Bylaws Rob Cagen is eager to expedite the process of amending the P&R Bylaws. In July, the Board approved the additional wording, (The Parks and Recreation Board’s function shall further include promoting awareness and PARKS AND RECREATION BOARD Minutes of Regular Meeting Wednesday, August 24, 2011 5:30 p.m. Council Liaison: Kelly Ohlson Staff Liaison: J.R. Schnelzer, 221-6301 Craig Foreman, 221-6618 President: Michael Chalona Phone: 970-490-2335 (home) / 970-472-8954 x1 (work) Parks & Recreation Board Meeting –August 24, 2011 Page 2 of 16 understanding of, and appreciation for, the value of parks and recreation as a resource contributing to the quality of our City.) be added to the P&R Board Bylaws. Now we need to make sure this change gets on the Council agenda. Discussion Staff – JR Schnelzer is working with the City Attorney’s office to ensure the wording is okay. Board – Rob knows the City Manager and City Attorney personally and would be happy to step in if necessary. Staff – We need to follow a process right now, so let JR meet with Ingrid Decker first. Then the proposal goes to the City Clerks office to be put on the Council agenda. The Board can do some outreach to Council members to see if they are willing to support the proposal. Board – When Rob talked with the Council, they all seemed okay with the idea. Board – I think it would be a good idea to talk more with Kelly about it, when I spoke with him he seemed hesitant about it, he wants us to continue to go through Staff before we do any promoting on our own. I think we need to flush out the details of exactly what our roll is; he doesn’t want the Board acting on our own too much. Board – Should we invite him to the next meeting? Staff – The Council member gets the minutes, and they can decide if they feel the need to attend a meeting; or the Board Chair can invite the Council member to a meeting. Staff – If there are any issues, it might help to get any of those issues resolved before the proposal is on the consent agenda. Board – So how long is this going to take? Board – Why should this take so long? It’s one sentence. We’ve been talking about this since May. Staff – We could probably get it on the October agenda, but Kelly helps to set the agenda; and if he’s comfortable with the proposal, we could have it ready by September for the first reading. Staff Updates Recreation Updates Mulberry Pool – The electrical issue was an issue with the main breaker. The breaker has been fixed, and now we’re closed for our yearly maintenance. We are putting in new filters, and re-piping the spa. The pool should be open in about a week. There are some continuing issues with electrical spikes and they think it may have to do with the Roof Top Unit (RTU); and are looking into the cost for replacement. Adjournment: Selena Paulson moved to adjourn, Shirley Christian seconded - meeting adjourned 5:55pm. Board toured the sites for the new parks, Waters Way and Registry; and the trail extension at 38E. Respectfully submitted, VtÜÉÄ etÇ~|Ç Carol Rankin Administrative Support Supervisor Parks Department Board Approved the minutes, of August 24, 2011 – 7:0 Board Attendance Board Members: Rob Cagen, Brian Carroll, Shirley Christian, Bruce Henderson, Selena Paulsen, Danna Ortiz, Dawn Theis Staff: JR Schnelzer, Craig Foreman, Carol Rankin, Bob Adams Guests: None Parks & Recreation Board Meeting –August 24, 2011 Page 3 of 16 Parks and Recreation Board August 24, 2011 Park Planning and Development work items: Policy Plan: The draft of the Environmental/Sustainability Best Management Plan Manual has been completed and staff is reviewing. Budgeting for Outcomes: The 2013/14 BFO process will begin in the spring of 2012. Building on Basics (BOB) Park improvement funds – 2009 funds to Roselawn Cemetery for improvements. Park improvement funds will be available in 2015. NISP: Staff is anticipating the Supplemental EIS to be ready in the spring of 2012? Park items: 1. Waters Way Park: Construction has started on the park. 2. Tennis court plan for neighborhood courts is being reviewed by management. 3. Registry Neighborhood Park: Construction has started on the park. 4. Staley Neighborhood Park: Park is in the pilot program for The Sustainable Site Initiative program. Drawings and specifications have started on the park for construction in 2012. Trails: 1. Poudre Trail at Nix Farm: Staff will be developing the tree resting area design. Natural Resources have seeded the area with native grasses. We are sensitive to this costly effort and will plan our construction of the tree resting area for a later date to minimize disturbance to the new grass. 2. Power Trail: Keenland underpass of the UP in approval process and in the second step of the railroad approval process. 3. Fossil Creek Trail along Stanton Creek north of Carpenter Road planned for fall 2011 construction. 4. Poudre Trail at Lemay: Mulberry Bridge to be replaced by CDOT. The design team has incorporated our trail bridge needs downstream of Lemay into the floodplain analysis. Latest from CDOT is they are planning for construction to start in the fall of 2013. The MPO has awarded $368,375 toward the construction of the $530,000 trail project. The City is working to add funding to the bridge project to create a “gateway” affect in this area. 5. Fossil Creek Trail and underpass at Highway 38E: Project is completed. GOCO grant. 6. Poudre Trail to Timnath: Scoping of the project in 2011. Staff will start to work with CSU/Environmental Learning Center for an easement for the trail to extend to Drake Road. 7. County Road #11 and trail underpass on hold due to limited Street Oversizing funds. 8. Spring Creek Trail east of Centre Avenue to the railroad tracks. R.O.W. is working with CSU (CSURF) about the new trail easement process. We hope to acquire the easement in 2011. 9. Staff is working with the City Bicycle, Natural Resources, Communications Office and Park Maintenance staff on a plan to update our trail signage. 10. Plan Fort Collins action item – Trail Design Standards Amendments in 2011 and 2012. Update bicycle/pedestrian trail design standards to address use of trails for commuting/transportation purposes without impacting the recreation value of the trail system. Designate which trails these new standards would apply to and avoid impacts on environmentally sensitive areas. Staff has started a process for gathering user counts on the recreational trail system. Miscellaneous: 1. Electric bicycle process to determine if they should be allowed on the trail system occurring in 2011. Council Work Session on e-bikes gave direction for a one year trial period. 2. Veteran’s Plaza at SCCP. Info can be obtained at the web page of the Community Foundation of Northern Colorado, News and Events section, and into Veteran’s Plaza page. 3. Disc Golf: The course has moved to the construction phase. The $85,000 GOCO grant was obtained for the project. 4. Water Craft Course – NISP impact unknown at this time and fund raising very slow. 5. Old Fort Collins Heritage Park stake park lights – Group of users are attempting to find funding to supply lights at the skate park. 6. Discovery/Museum Center – we are coordinating on this project. 7. Bike Safety Town location determination is moving through the public outreach process and interested Boards. 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