HomeMy WebLinkAboutGolf Board - Minutes - 04/16/2008City of Fort Collins
Culture, Parks, Recreation and Environment
Golf Board
Minutes: Regular Meeting of April 16, 2008
Council Liaison to the Board: Councilman Diggs Brown
Staff Support to the Board: Jerry P. Brown, Manager of Golf at 221-6350, and Dawn
Worth, Administrative Aide at 416-2265
Call Meeting to Order: Board Secretary Grant Sherwood called the meeting to order at
7:00 p.m. at the City Park Nine Clubhouse.
Agenda Review: There were no changes to the Agenda as printed.
Items of Note:
♦ Larry Buckendorf, Deron Grothe, David Johnson, and Eric McCrery informed us that
they were unable to attend the meeting.
♦ Grant Sherwood mentioned that he recently attended the Boards and Commission
training and that it provided some beneficial information.
Approval of Minutes: On a motion by Jay Kammerzell, seconded by Dan Preble, the
Board unanimously (5:0) approved the Minutes of the February 20, 2008 Regular
Meeting.
Citizen Participation: None at this time.
Election of Golf Board Officers for 2008/2009
Jerry noted that David Johnson is currently the Board Chairperson, Deron Grothe is the
Vice -Chairperson and Grant Sherwood is the Board Secretary. On a motion made by Dan
Preble, seconded by Lauren DeRosa, the Board unanimously voted (5:0) to re-elect the
three officers.
Review of 15t Ouarter Financial and Statistical Reports
Jerry reminded the Board that they had asked to receive quarterly expenditure and rounds
played reports. He said that it isn't very detailed since the season just started and he
doesn't anticipate anything major happening. Jerry briefly discussed the play rounds and
said that we are down a little in comparison to last March because of the weather;
however he anticipates us catching up once the green fee players start playing more.
What he did find interesting is that we have sold 241 Annual Passes this year and perhaps
we'll go over the 314 that we sold last year. Dan Preble stated that he has heard that a lot
of younger golfers have become more interested in purchasing an Annual Pass.
Review of Golf Fund Financial Statements
Jerry pointed out that he provided them with two different financial statements and he
explained that the new Director of Finance Mike Freeman has asked that every
department use the same formatting to make it universal throughout the City.
Golf Board Minutes
April 16, 2008
Page 2
Shane Houska asked if we had an actual 2007 at this time and Jerry responded that we do
not because the final audit hasn't been approved by Council. Jerry said that one
additional item was recently charged back to 2007 and that should be the only change,
but the estimated amount should be very close. He said that the total reserves look good
and he explained that the biggest reason we carried over so much is because of the
refinancing of the COP's debt. Shane asked Jerry to explain why our total reserves went
down between the estimated and adopted and Jerry explained that the adopted was based
on where we thought we were last May and we picked up more because of the COP's
refinancing. Jerry said that when the Board receives the next financial statement they will
see the final numbers. Shane asked if he felt that the fee increases will help us and Jerry
said that he does believe that the increases will help especially when the Prime Time
green fee players start playing more.
Review of the Golf Division Operations, Policies, and Procedures Manual
Jerry stated that after we sent out the packets he thought about other information to
include. He said that we are including the Memorandum of Understanding we have with
the Collindale Women's Associations. Jerry informed the Board that he based our
Manual on the National Golf Association's model. Grant Sherwood stated that is was a
good idea to include the cash handling section in the Manual. Jerry said that his intentions
were to produce a document that covers what the Golf Division is presently doing. Grant
asked if the final document would be available by the end of the month and Jerry said
that's what our deadline is; however, we may continue to periodically add additional
information over time. Jay Kammerzell suggested that we include a signature page. He
also suggested having a periodic review of the Manual. Jerry stated that we will include a
signature page. On a motion by Shane Houska, seconded by Lauren DeRosa, the Board
unanimously voted (5:0) to approve the Manual and schedule a review of the Golf
Division Operations, Policies and Procedures Manual every two years. Lauren then
suggested that the Fees and Charges page have a better explanation of the Punch Card
usage. Jerry agreed. He then informed the Board that we are looking at potentially
eliminating the punch cards and implementing a debit card to alleviate the confusion and
to make things easier for the golfers. Collindale Assistant Golf Professional Pat Finnegan
agreed that a debit card would help to mollify the confusion currently caused by the
punch cards.
Correspondence/Financial and Statistical Reports
♦ Jerry mentioned that in response to City Park Nine Women's Golf Association
President Jody Benzel's concerns that City Park Nine Golf Professional David
McCleave recently hired a professional cleaning service to clean the clubhouse and
the windows. The maintenance staff is also doing their part of the spring cleaning.
♦ Jerry informed the Board that Collindale Superintendent Doug Evans was in the
City's Fort Shorts Employee Newsletter and was named as a World Class employee.
♦ The City has been having some issues regarding the new City logo and Jerry said in
response to a question that it could potentially cost the Golf Division some money.
He will keep the Board updated.
♦ Grant Sherwood asked what the status was on the City of Greeley golf courses and
Jerry said that according the City Park Nine Golf Professional David McCleave they
are going to put a hold on considering privatizing for another year.
Golf Board Minutes
April 16, 2008
Page 3
Adjournment:
On a motion by Shane Houska, seconded by Dan Preble, the Board unanimously voted
(5:0) to adjourn at 7:45 p.m.
Meetin¢ Attendance
Board Members
Lauren DeRosa
Shane Houska
Jay Kammerzell
Dan Preble
Grant Sherwood
spectfully submitted,
awn
�Worth
Administrative Aide
Staff
Jerry P. Brown
Dawn Worth
Guests
Pat Finnegan