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HomeMy WebLinkAboutGolf Board - Minutes - 01/16/2008City of Fort Collins Culture, Parks, Recreation and Environment Golf Board Minutes: Regular Meeting of January 16, 2008 Council Liaison to the Board: Councilman Diggs Brown Staff Support to the Board: Jerry P. Brown, Manager of Golf at 221-6350, and Dawn Worth, Administrative Aide at 416-2265 Call Meeting to Order: Board Chairperson David Johnson called the meeting to order at 7:00 p.m. at the City Park Nine Clubhouse. Agenda Review: There were no changes to the Agenda as printed. Items of Note: Jerry said that he hadn't heard from Lary Buckendorf or Lauren DeRosa, however he did receive an e-mail response that Larry was out of town. Approval of Minutes: On a motion by Jay Kammerzell, seconded by Dan Preble, the Board unanimously (7:0) approved the Minutes of the September 19, 2007 Regular Meeting. Citizen Participation: Jerry introduced City Park Nine Women's Golf Association President, Jody Benzel. Jody then briefly discussed some of the issues that the Association wanted to cover. She mentioned that membership has gone down and she would like help recruiting new members by helping with advertising. She suggested that we place an advertisement on the city's website. Jerry asked her to send him a draft press release and he said that he would discuss this with our Recreation Marketing staff. Jay Kammerzell stated that he may also be able to post something on the CSU website. Shane Houska believes that the numbers for the men's associations are down too. David Johnson feels that it is mainly due to the economy. Jody also mentioned that she saw that there would be discussion of the City opening another course. Jerry stated that this is on the Board's 2008 Work Plan for discussion, however it's not something that we feel would be practical at this time. Jody agreed that it makes more sense to improve the courses that we have. She also mentioned there is an issue on #3 at City Park Nine, and that the carts need to be better maintained, and that the gutters should be cleaned more often. David Johnson informed her that City Park Nine only has 3 full-time staff members and they do the best they can with the funds that are available. He also stated that most folks aren't aware that the Golf Fund is self-supporting and that we do not receive any money from the City's General Fund. Jerry also stated that each course gets new carts every six years and City Park Nine is scheduled to get new ones in 2009. He also mentioned that the cart rentals at City Park Nine in 2007 were the highest in history. Jerry then said that he would be happy to meet with Mrs. Benzel to discuss any issues that the Association has. Golf Board Minutes January 16, 2008 Page 2 Jody then asked if volunteers were allowed to help with the course, for example planting flowers. Jerry stated that we do allow volunteers but they are limited to what they can do. He then said that the one issue with planting is when volunteers say that they are going to maintain the plants and they don't which then becomes an issue for the maintenance staff. City Park Nine Golf Professional, David McCleave also suggested that Jody put together a list for Jerry and the City Park Nine staff and they can discuss the issues. Review and Approval of the Golf Board 2007 Annual Report Jerry previously sent a Draft 2007 Annual Report for the Board to review. He briefly discussed the report and mentioned that it needed approval by the Board. On a motion by Shane Houska, seconded by Grant Sherwood, the Board unanimously (7:0) approved the Golf Board's 2007 Annual Report as submitted. Jerry also mentioned the Board Members' 2007 Meeting Attendance Report. Review 2007 Financial and Statistical Reports Jerry previously sent out various preliminary financial and statistical reports for the Board to review. He informed the Board that we preliminarily carried over approximately $35,000 in the Golf Fund, but that the Finance Department won't be closing their books until the end of January so he will provide any final reports in February or March. Jerry mentioned that he was surprised by the low number of rounds in 2007, and that the weather played a big part in that. Continued Discussion Reeardine the Revised Golf Division Operations Policies and Procedures Manual Jerry distributed additional documents at the meeting. He reminded the Board that we began this discussion in September. He discussed some of the additional operational information and asked that they focus on the Collindale Golf Professional and the SouthRidge Restaurant agreements since they are the most recently updated. He requested all comments back from Board Members no later than January 315f Board Member and Staff Comments/Reports ♦ Grant Sherwood mentioned holding another round table discussion with the Golf Professionals. Jerry said that he wasn't aware that the Board was interested in holding one annually and that is why it wasn't listed on the 2008 Work Plan. He said that he would discuss this with the Professionals and asked the Board to keep in mind that they may be a little hesitant providing certain information because they are not certain what changes are going to take place upon my retirement. Jerry also informed the Board that the Director of Parks, J.R. Schnelzer, will be meeting with staff and the Board to get their input on the transition. Jerry will schedule a Round Table Discussion with the Golf Professionals for either the February of March Board meetings. Golf Board Minutes January 16, 2008 Page 3 ♦ Dan Preble asked if the City of Greeley Golf Courses were privatizing, and Jerry said that they are planning on sending out an RFP to explore their options. Jay Kammerzell asked if we had found out anymore regarding the vandalism at City Park Nine. Jerry said that the police aren't certain who did it, but that they have assured us that they will increase the patrolling of the area. Adjournment: On a motion by Eric McCrery, seconded by Shane Houska, the Board unanimously voted (7:0) to adjourn at 8:00 p.m. Meetine Attendance Board Members Deron Grothe Shane Houska David Johnson Jay Kammerzell Eric McCrery Dan Preble Grant Sherwood pectfully submitted, Javiw�4*4j Dawn Worth Administrative Aide Staff Jerry P. Brown David McCleave Dawn Worth Guests Jody Benzel