HomeMy WebLinkAboutHousing Catalyst - Minutes - 10/25/2007Minutes of the Regular Meeting of the Fort Collins Housing Authority
1715 Mountain Ave, Fort Collins Colorado
1 October 25, 2007
Commissioners Present
Pat Brady
Mary Davis
Lisa Poppaw
Matt Robenalt
Ed Stoner
Mike Sollenberger
Commissioners Absent
Stephanie Barratt
Staff Present
Julie Brewen
Jim Martell
John Tuchscherer
Alan Fluharty
Guests
Gavin Kaszynski
I. CALL TO ORDER
Chairperson Davis called the regular meeting of the Fort Collins Housing Authority to order at 7:35 a.m.
II. CITIZEN INPUT
None.
III. APPROVAL OF MINUTES
The board reviewed the minutes of the September 27, 2007 regular meeting. Commissioner Stoner made
a motion, seconded by Commissioner Robenalt to approve these minutes as presented. This motion was
passed unanimously.
IV. OLD BUSINESS
Ms. Brewen reminded the board that her bi-annual performance review still needs to be placed in her
personnel file.
V. NEW BUSINESS
New Procurement Policy: Ms. Brewen presented a new procurement policy draft based upon a newly
issued HUD Procurement Handbook and regulations. She stated that the primary changes include
increasing the small purchase threshold from $25,000 to $100,000. Other changes include the addition of
a focus on sustainability in purchasing. The board had many questions and discussion and asked staff to
prepare a second draft with the help of Mr. Martell to address situations in which FCHA acts as general
contractor or uses force account (in-house) labor. The board also asked that use and limits of credit cards
be addressed.
Proper Property Ownership: Ms. Brewen and Mr. Martell reminded the board about a recent discovery
that there were properties which should be owned by the Fort Collins Housing Corporation that are still
held by the Authority, specifically the Bryan and Castlerock properties. A motion was made by
Commissioner Stoner to adopt a resolution (No. 07-20) to Quit Claim Deed the 100 South Bryan and 1204
Castlerock properties from the Fort Collins Housing Authority to the Fort Collins Housing Corporation
and authorizing the Chair or Vice Chair to execute the deed. This motion was duly seconded by
Commissioner Brady and passed unanimously.
CDBG CHDO Capacity Building Grant: Ms. Brewen presented a proposal to apply through the City of
Fort Collins competitive Community Development Block Grant process for a "capacity building" grant
which would pay a portion of a development staff person's salary over a two year period. She explained
that this would be a function under the City's set -aside for Community Housing Development
Organizations (CHDOs) and that over the past year the City has not been expending the 10% set -aside
through the two existing CHDOs, Neighbor to Neighbor and CARE Housing. She further explained that
the key will be hiring of a person through the Fort Collins Housing Corporation and developing capacity
to do more projects each year. Both the Fort Collins Housing Authority Development Committee and the
Fort Collins Housing Corporation board of directors are supportive of pursuing this possibilitly, with
funding for the balance of one full-time employee's salary and benefits coming from both the Authority
and the Corporation. The board was supportive of pursuing this opportunity and Ms. Brewen will
continue to define the job description and skill set needed to complete the agency's development team and
will work with the Development Committee to prepare an application to the City for the spring funding
cycle beginning in February.
CDBG Application for Rental Assistance: Ms. Brewen reported on the application to the City for funding
for 12 units of rental assistance to be coordinated with the community's Integrated Dual Disorders
Treatment team and the Housing Authority's SRO programs and explained that it is not being
recommended by the Community Development Block Grant Commission for funding to the City Council
on November 20`s. City staff explained that the CDBG Commission's primary reasoning was that the
funding should be used for development or acquisition of actual units rather than rental assistance. Ms.
Brewen also expressed concerns about the City's competitive process being difficult and possibly flawed
in that the City staff is not able to advocate for a project they are recommending for funding or to speak
freely about the City's priorities and Consolidated Plan documents. The board asked Ms. Brewen to
prepare a summary of these issues for Commissioner Poppaw.
VI. LEGISLATIVE ISSUES
The Board commended staff and Commissioner Poppaw on efforts to preserve affordable housing funds in
the City's budgeting process.
VII. LEGAL ISSUES
None.
VIII. MONTHLY ACTIVITY REPORT
The board reviewed the activity report.
IX. OTHER BUSINESS
None.
X. NEXT MEETING DATE AND ADJOURNMENT
The next meeting will be a combined November/December meeting on November 29`s at 7:30 a.m.
Chairperson Davis adjourned the regular meeting of the Fort Collins Housing Authority Board of
Commissioners and s ff t�everal people on a property tour. Approved this 29s' day of November
2007. / li ,XI
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