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HomeMy WebLinkAboutGolf Board - Minutes - 11/19/2008City of Fort Collins Culture, Parks, Recreation and Environment Golf Board Minutes: Regular Meeting of November 19, 2008 Council Liaison to the Board: Councilman David Roy Staff Support to the Board: Jerry P. Brown, Manager of Golf at 221-6350, and Dawn Worth, Administrative Aide at 416-2265 Call Meeting to Order: Board Vice Chairperson Deron Grothe called the meeting to order at TOO p.m. at the City Park Nine Clubhouse. Agenda Review: There were no changes to the Agenda as printed. Items of Note: ♦ Chairperson David Johnson called to say he would not be attending the meeting Approval of Minutes: On a motion by Larry Buckendorf, seconded by Dan Preble, the Board unanimously (6:0) approved the Minutes of the September 17, 2008 Regular Meeting. Citizen Participation: None Review and Approval of the Golf Board 2009 Work Plan and Meeting Schedule Jerry previously sent a draft 2009 Work Plan and Meeting Schedule for the Board's review. He briefly discussed the items and dates and said that the Board may suggest any changes they feel are necessary. Jerry explained that the Work Plan can always be modified as needed to include unexpected items that may arise. He said that the March meeting may need to be changed as it conflicts with Spring Break. On a motion made by Shane Houska, seconded by Lauren DeRosa, the Board unanimously (6:0) approved the Golf Board's 2009 Work Plan and Meeting Schedule as prepared by staff, moving the March Meeting to the fourth Wednesday. Updates: Golf Division Management Transition and SouthRidge RFP Process Jerry stated that he is still planning to retire in February. He reminded the Board that the Director of Parks J.R. Schnelzer and Executive Director of CPRE Marty Heffernan spoke to the Board recently regarding the Golf Management Transition. Since that time it has been decided that the position will not be filled. J.R. will be assuming the Golf Management responsibilities and other additional duties will be disbursed amongst the staff; however if J.R. and Marty feel things aren't working out they will make the changes they feel are necessary. Jerry said that it is still our intention to keep Golf as an Enterprise Fund. He stated that J.R. has decided to modify some of our current policies and procedures and the Golf staff have been involved in the process. They are currently looking at Passes and Volunteer and Staff play. Lauren asked if the Board will have any input on the changes and Jerry said that the City Code states that any policy changes need to be presented to the Board. Jerry said that J.R. probably plans to bring any policy changes to the Board in March as indicated on the Work Plan. Golf Board Minutes November 19, 2008 Page 2 Jerry informed the Board that the RFP proposals need to be in to the Purchasing Department by 3:00 p.m. on Monday, December 1st and he will be delivering the proposals on the 2"d. He reminded the Board that they are allowed to contact Larry Buckendorf and Eric McCrery with their recommendations. Jerry then explained that the individuals on the interview panel will be awarding points and the point evaluations have to be in to the Director of Purchasing Jim O'Neill no later than 12 noon on December Sth. The three Proposers with the highest points will then be interviewed on December 17,h. He verified with Larry Buckendorf that he will be available for the interviews and Deron Grothe if either Larry or Eric is unable to attend. Jerry mentioned to the Board that we will be repeating the process if City Park Nine Golf Professional David McCleave is offered the position. Lauren DeRosa asked if the appropriate policies and procedure had been followed to transfer the SouthRidge Golf Professional Dale Smigelsky to Collindale. Jerry said yes and that this was a special circumstance and Collindale Golf Professional Jim Greer felt that it was in the City's best interest for him to assign his contract to Dale. He stated that the contract specifies that a Golf Professional can assign their contract; however it has to be approved by the City. Grant Sherwood asked if the current staff at Collindale will remain there and Jerry said that Dale has the option of keeping whomever he would like but he can also chose to bring on an entirely new set of staff members. Consider Caneeline the December 17. 2008 Reimlar Golf Board Meetin On a motion made Larry Buckendorf and seconded by Grant Sherwood, the Board voted unanimously (6:0) to cancel the December'17, 2008 Regular Golf Board Meeting due to the holiday season. Other Business ♦ Jerry said that five individuals have applied for the Golf Board to fill .lay Kammerzell's vacancy. He then gave a brief overview of their applications. One of the applicants, Michelle Marquitz, is attending the meeting tonight. ♦ Jerry stated that the taping of the Board Members at City Park Nine went well Board Member and Staff Comments ♦ Jerry said that right now we are nearly at 96% revenues which does not include the last couple of days. He said that Dale said SouthRidge had a good day yesterday. Deron asked what a normal month of November looks like and Jerry said it's around 3% and if the weather remains fairly nice we may reach that. ♦ Jerry explained that the Budget he sent out may be a little off since the City has recently changed its budgeting system. Once things are better in place he will provide a revised copy. Jerry said our budget is pretty tight since we had a few unexpected expenditures, like the netting along Mulberry, kitchen repairs at SouthRidge, higher fuel costs, etc. Golf Board Minutes November 19, 2008 Page 3 Adjournment: On a motion by Shane Houska, seconded by Lauren DeRosa, the Board unanimously voted (6:0) to adjourn at 7:42 p.m. Meeting Attendance Board Members Larry Buckendorf Lauren DeRosa Deron Grothe Dan Preble Grant Sherwood Shane Houska �ectfully submitted, Dawn Worth Administrative Aide Staff Guests Jerry P. Brown Michele Marquitz David McCleave