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HomeMy WebLinkAboutWomens Commission - Minutes - 02/20/2008City of Fort Collins Women's Commission Meeting Minutes Wednesday February 20, 2008 215 N. Mason, Room 1-A z�f0b Attendees: Pat Lewis, Holli Kopp, Sue Baccari, Barbara Goff, Shellie Leach, Annette Zacharias, Marjorie McTaggart Members absent: Kristen Sergi, Trish Stewart (excused) Liaisons present: Marjorie will serve as liaison with the Senior Advisory Board Liaisons absent: Karen Gebhardt (excused) Staff Liaison: Suzanne Jarboe -Simpson Chairperson Pat Lewis called the meeting to order at 6:40pm. Approval of the Minutes: Barb moved that the minutes be approved. Shellie seconded the motion. Discussion: Hollie pointed out that the meeting with the PSD Board is March I Ith, not the day/date reflected in the minutes. Hollie asked that the minutes reflect the new day/date for this meeting. The change will be noted in the February meeting minutes. The motion to accept the minutes passed, unanimously. Announcements Tickets for the March 9, 2008 2pm performance of Nickel and Dimed were distributed to attending Commission members. The Commission agreed that if there are extra tickets, they could be offered to members of other City boards/commissions. Old Business Wonders of Women update Shellie updated the Commission on the cost for tables at the Wonders of Women event on March 1, 2008. Small tables cost about $30 for the day. This includes lunch for one representative. A second representative could attend for an additional $10.00. Shellie and Annette agreed to represent the Commission. It was suggested that a questionnaire be developed to prompt discussion with event attendees. The goal of the questionnaire would be to find out what issues face the women of our society — from the perspective of the event attendees. It was also suggested that if women wanted to provide their contact information, they could be added to a distribution list for future newsletters, etc. Sue moved that the Commission pay the $40.00 cost of the table rental and lunch for two representatives to attend the Wonders of Women Conference at CSU on March 1, 2008. Marjorie seconded the motion. The motion passed unanimously. Handouts for the Wonders of Women event: Annette will create and provide copies of the questionnaire. Suzanne will make copies of the Commissions' fall newsletter and will notify Shellie when they're ready. Women's History Month The proclamation will be ready at City Council on March 4, 2008. Pat will attend, and asked the Commission members to attend as well. The proclamation portion of the meeting begins promptly at 5:30pm in the City Council Chambers at 300 LaPorte Avenue. Nominations Hollie nominated Sue as vice chair. Pat seconded the nomination. The motion passed. Sue nominated Marjorie as corresponding secretary. Barb seconded the nomination. The motion passed. Pat will continue as Chair of the Commission. Essay Contest The following Commission members will serve as essay readers: Barb and Pat 8'h grade Annette and Shellie 7`h grade Sue and Hollie 9`h grade Additional details Cindy R., with the school district, will notify the winners and their teachers. Readers — please have your final decision to Hollie by Saturday (3/l/08) Hollie will collect the essays and provide copies of the winning essays at the reception, to be read by a member of the Commission. Teachers and family members are invited to the reception, along with the essay contest winners. Essay Contest Reception The 2008 reception will take place at Poudre High School. Hollie will confirm with Cindy R. that someone will be available to let Shellie into the Commons space, in order to set up. Pat will work on finding a speaker for the reception. She'll contact he following community leaders: Sr. Mary Alice Murphy, Kathay Rennals, Sandra Lundt Annette made a motion that a budget of $50 be set for the reception. Pat seconded the motion. The motion passed. Barb will arrange for flowers for the teachers of the essay contest winners. Hollie will order the trophies. The budget was set at $5-$7 per trophy. Suzanne will pick them up and charge the expense to the Commission's budget. Hollie drafted a media advisory and will follow up with some details about the event. Hollie planned to send the media advisory by March 151. All essays will be shredded after the event. Annette will take care of the shredding. Pat made a motion that the essay contest winners will be acknowledged at the April 1" City Council meeting. Hollie seconded the motion. The motion passed. MNW Award Annette let the Commission know that it wasn't possible to feature the MNW award winner at the Women's Resource Center event. The focuses are too different. Annette volunteered to chair the MNW award program. Nomination forms would be available at the Wonders of Women event on March 1. The nomination form will be posted online, on the Commission's webpage. Annette will update the form. Suzanne will post the information. Information will be distributed to the following organizations: City's Boards and Commissions 211 Womens' Studies at CSU Teen Parenting Program — letter of support Hollie drafted the letter of support for PSD's Teen Parenting Program. Sue will edit the letter and get it to Suzanne. Suzanne will print the letter and mail it to the school board and the PSD administrator. Newsletter At the March meeting, the Commission will make assignments for the next edition of the newsletter. The topic is Affordable Housing. Timeline — draft articles to Sue in April, create the newsletter for distribution in May 2008 New Business Shellie moved that the March meeting date be changed to March 26, 2008. Sue seconded the motion. The motion passed. (This meeting date change is due to the deadline for the MNW Award. The nomination forms are due March 21, 2008, and the Commission wanted a chance to review and discuss them at their next meeting.) Other Representatives Kefalas and Fischer will be meeting with community members on March 1, 2008 in the Coloradoan's Community Room beginning at 9:30am. Annette moved that the meeting be adjourned. Barb seconded the motion. The motion passed. The meeting was adjourned at 8:16pm. Next Meeting Date March 26, 2008 6:30-8:30pm 215 N. Mason Room 1-A (please enter through the WEST door)