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HomeMy WebLinkAboutRetirement Committee - Minutes - 07/14/1994FORT COLLINS GENERAL EMPLOYEES RETIREMENT COMMITTEE JULY 14, 1994 MEETING MINUTES COUNCIL LIAISON: Ann Azari, Mayor COMMITTEE MEMBERS PRESENT: ABSENT: Jerry P. Brown Jacci- Peterson Dennis Sumner Dave Meyer Alan Krcmarik (Member & Staff Support) OTHERS PRESENT: Dave Agee, Staff Pension Oversight Committee Sue Wilcox (Staff Support - Secretary) Don Mazanec of William M. Mercer, Inc. the City's actuarial firm. CALL TO ORDER: Chairperson Dennis Sumner called the meeting to order at 1:20 p.m. in the Council Information Center of City Hall West on July 14, 1994. APPROVAL OF MINUTES: Jerry P. Brown moved and Dave Meyer seconded a motion to approve the minutes of the June 2, 1994 meeting as distributed. The minutes were approved unanimously. ITEMS OF NOTE: New GERC member Jacci Peterson is on vacation. Mary Crumbaker, the GERC's legal advisor, is leaving the City. No replacement has been named at this time. REVIEW OF DISCUSSION TOPICS: In order to accommodate Dave Agee's schedule, the Committee moved his participation to the beginning of the agenda. DISCUSSION TOPICS: 1. MEMBER COMMENTS: There were no member comments. 2. PENSION OVERSIGHT COMMITTEE UPDATE MAIN POINTS: The Pension Oversight Committee (POC) met last week and agreed to a three -item workplan: 1) Proceed to begin implementation of the Wyatt recommendation entitled "457 versus Money Purchase Plan". This recommendation would offer all current employees (A) the option of choosing to continue participation in the 457 Plan with 3% employee and 3% employer matching contributions, or (B) discontinue contributing to the 457 and move to a 3% employee and employer matching contribution to a 401(a) plan. -1- 2) Compare the current department/division head retirement plan with other City plans. 3) Investigate possible consolidation of current City plans. There was general discussion of information Alan received at the Government Finance Officers Association meeting about a "hybrid" pension plan which combined individual and employer's contributions, resulting in increased benefits for the members. Don Mazanec of William M. Mercer, Inc. mentioned that Adams County has a similar plan. The GERC noted that this type of plan might fit the third work objective of the POC and encouraged the POC to investigate it further. The GERC members offered their support to the POC in this work. 3. BENEFICIARY DESIGNATION FORM MAIN POINTS: Since the GER Plan provides a death benefit for employees, it will be necessary for members to designate beneficiaries. Towards this end, Don Mazanec provided a draft of a Beneficiary Designation form. Since payment to a spouse is automatic, this form would only be necessary for unmarried employees or someone wishing to designate a beneficiary(ies) other than their spouse. It could be created or changed at any time and it is anticipated that during the cafeteria benefits sign-up period, that employees would be reminded of their options and the form made available to those needing it. Sue will contact Laurie Harvey to work out the arrangements to initiate this designation process. CONCLUSIONS/NEXT STEPS: Don's draft form includes changes proposed by Mary Crumbaker and Dennis Sumner. Sue will send Mary a copy for a final review. 4. INVESTMENTS MAIN POINTS: Alan reminded the members that Bob Eichem is currently investing a set amount of pension funds in mutual fund equities each month. The total to be invested has a yearly cap based on a percentage of total funds available, and Alan feels we may be approaching that cap. CONCLUSIONS/NEXT STEPS: Sue will check the minutes for the designated percentage. Discussing the possibility of changing the percentage, perhaps when Bob Eichem presents the next quarterly report, will be added to the Topics for Future Discussion. 5. PERSONAL RETIREMENT BENEFITS REPORT FORM MAIN POINTS: Don Mazanec also distributed copies of the "Personal Retirement Benefits Report" form which is prepared each year by William M. Mercer, Inc. from information which Employee Development provides. CONCLUSIONS/NEXT STEPS: and contains the amount vesting. This form will be distributed to all employees soon of their benefit to date and their percent of -2- A 6. INTERPRETATION OF 1994 CHANGE IN DEATH BENEFIT MAIN POINTS: The change in the death benefit which was implemented January 1, 1994, has been clarified in relation to its application for married and unmarried employees. This interpretation was created (with examples) to assist the Committee and its future members. CONCLUSIONS/NEXT STEPS: This will be discussed again at the next meeting and the final version will be added to the members' ring binders for future reference. 7. CHANGE IN MEETING DATE MAIN POINTS: The RFP for a firm to provide actuarial services for the GERC has been issued. Dave Agee asked that the GERC's September meeting be moved to Thursday, September 8th at 1:15 p.m. in the 2nd Floor Conference Room so that the Committee could meet and interview the actuarial firm recommended by the Actuarial Services Selection Committee. The Committee is composed of Dave Agee, Edna Hoernicke from Accounting, Opal Dick from Purchasing, Laurie Harvey from Employee Development, and Dave Meyer of the GERC. August 19th is the deadline for submitting proposals, with August 30th the target for completing the rating of the proposals. Interviewing of the firms is scheduled for September 7th. CONCLUSIONS/NEXT STEPS: This was agreeable with the Committee. Sue will arrange for the room. ITEMS FOR FUTURE DISCUSSION 1. Possible seminars or workshops to increase GER Committee members' knowledge of their roles and responsibilities. 2. GERP / Workers Comp / Disability Proposal to E-Team 3. Discussion of the "hybrid" type of defined benefit plan. AGENDA i SCHEDULE FOR NEXT MEETING The next meeting will be August 4th at 1:15 p.m. in the 2nd Floor Conference Room of City Hall West. The agenda will include: 1. Plan member comments 2. JAD Report 3. Actuary Services RFP Status Report 4. 1993 Actuarial Report 5. Quarterly Investment Report (if available) -3- ADJOURNMENT The meeting was adjourned at 2:00 p.m. MEETING SCHEDULE: The General Employees Retirement Committee meetings are normally held at 1:15 p.m. on the 1st Thursday of each month in the 2nd Floor Conference Room, City Hall West. Any change from that will be noted. THURSDAY, AUGUST 4, 1994 **THURSDAY, SEPTEMBER 8, 1994** THURSDAY, NOVEMBER 3, 1994 **Date changed. -4- THURSDAY, OCTOBER 6, 1994 THURSDAY, DECEMBER 1, 1994