HomeMy WebLinkAboutHousing Catalyst - Minutes - 12/14/1999December 14,1999
BOARD OF COMMISSIONERS
OF THE FORT COLLINS
HOUSING AUTHORITY
A meeting of the Board of Commissioners of the Fort Collins Housing Authority was held on
Tuesday, December 14, 1999, at 6:00 p.m. in the Council Chambers of the City of Fort Collins City
Hall. Roll Call was answered by the following Commissioners: Bertschy, Byrne, Kastein, Martinez,
Mason, Wanner and Weitkunat.
Staff Members Present: Fischbach, Krajicek, Roy.
Agenda Review
City Manager Fischbach noted that a final contract was included in the Commissioner's packets
regarding the appointment of a new Executive Director. He stated that there are a number of
informational attachments related to the budget resolution.
Resolution No. 22
Approving the Property Management Agreement Between
the Fort Collins Housing Authority (FCHA) and the
Wellington Housing Authority (WHA). Adopted.
The following is staffs memorandum on this item.
"Executive Summa
In this Agreement, FCHA agrees to manage WHA's 42 low-income public housing units in
accordance with the terms and conditions of the Agreement. (The Agreement is attached as Exhibit
"A" to the Resolution.) The Agreement specifically outlines the budgetary expectations for both
FCHA and WHA. The Agreement establishes a monthly service charge due to the FCHA of S5, 045
for services as outlined in the Agreement.
Since 1988, WHA has contracted with FCHA to oversee all property management services for
WHA's housing units. These units help significantly in filling low and moderate income housing
gaps within the town of Wellington.
This agreement has been approved by the WHA Board of Commissioners with a unanimous vote. "
Commissioner Wanner made a motion, seconded by Commissioner Bertschy, to adopt Resolution
No. 22. The vote on the motion was as follows: Yeas: Commissioners Bertschy, Byrne, Kastein,
Martinez, Mason, Wanner and Weitkunat. Nays: None.
December 14, 1999
THE MOTION CARRIED.
Resolution No. 23
Approving the Write -Off of Uncollectible Accounts Adopted
The following is staffs memorandum on this item.
"Executive Summary
The Fort Collins Housing Authority manages certain affordable housing units controlled by HUD.
The tenants of these units are required to pay 30% of their adjusted income towards their total
housing cost. Each year certain tenants become delinquent in their payments to the Housing
Authority, which includes both past due rents and amounts charged for the repair and damage to
dwelling units. The accounts of these tenants are considered "uncollectible " ifthe tenants have not
paid their accounts in full within 30 days of having been notified of their delinquency.
It is necessary to write-off these uncollectible tenant accounts periodically in order to accurately
reflect such assets on the Housing Authority books; however, the write-off does not preclude on-
going efforts to collect these amounts. Collection efforts have resulted in an approximate return of
10%. HUD requires that the write-off of all uncollectible tenant accounts be approved by
Resolution of the Board.
The list of uncollectible tenant accounts as of December 3, 1999, amounts to $9,370.40
Past write-offs are asfollows:
1998 - $13, 498.68
1997 - $ 9,652.98
1996 - $11, 025.76
1995 - $ 3, 614.82"
Commissioner Wanner made a motion, seconded by Commissioner Mason, to adopt Resolution No.
23.
Commissioner Kastein asked if the individuals who do not pay their accounts are still in the units.
City Manager Fischbach stated that they are not and that the Housing Authority continues to attempt
to collect these amounts.
December 14, 1999
The vote on the motion was as follows: Yeas: Commissioners Bertschy, Byrne, Kastein, Martinez,
Mason, Wanner and Weitkunat. Nays: None.
THE MOTION CARRIED.
Resolution No. 24
Approving the 2000 Comprehensive Operating Budget, Adopted.
The following is staff s memorandum on this item.
"Financial Impact
This proposed annual comprehensive operating budget establishes the authorization for the
operation of the Housing Authority for the fiscal year 2000.
Executive Summary
In general, the Fort Collins Housing Authority (FCHA) annual operating budget isformula driven,
leaving little f exibilityfor new programs. The basis for formula allocations is primarily number
of tenants currently housed by the FCHA and fair market rent (FMR) rates.
The Housing Authority's proposed budget includes the following f nds:
Public Housing
Family Investment Center
Certificates
Vouchers
Management
Development
This operating budget will help provide affordable housing for approximately 1228 families
throughout the community and totals approximately $6.2 million. Currently, the FCHA has 34full-
time employees.
Over the past two months, staff has developed this recommended budget which begins to address
several on -going staffing and programmatic deficiencies at the FCHA.
December 14, 1999
The following are major changes from the previously adopted 1999 annual budget:
• $27, 000 interest payment to the City of Fort Collins for debt related to the 1998 legal
settlement.
• $30,000 for final phase of technology improvements (Maintenance Department
telecommunications and MLS system upgrade).
• $20, 000 for Pay and Classification Study consulting fees in 2000.
• $22, 000 (2.5% of total employee compensation budget) for Pay and Classification Study
implementation (on -going).
• 4% personnel services increase.
• Facilities Coordinator: Promotion from level Ito H.
• Groundskeeper: Promotion from level I to H.
• Increased funding for organizational and professional memberships and staff
licensing/certifications.
• Increased f snding for customer communications. "
Commissioner Mason made a motion, seconded by Commissioner Wanner, to adopt Resolution No.
24.
Commissioner Weitkunat asked about the formula allocation using tenants current housed and fair
market rent and the expectation for an increase in the units available for 2000. City Manager
Fischbach spoke regarding the increase in available units because of the vouchers received from
HUD.
The vote on the motion was as follows: Yeas: Commissioners Bertschy, Byrne, Kastein, Martinez,
Mason, Wanner and Weitkunat. Nays: None.
THE MOTION CARRIED.
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December 14, 1999
Resolution No. 25
Appointing Julie Love as the Fort Collins Housing
Authority(FCHA) Executive Director, Adopted.
The following is staff's memorandum on this item.
"Financial Impact
This appointment will result in the FCHA incurring $65,000 in annual salary expense,
approximately $14,300 for health benefits, and $150 per month for an automobile allowance.
Executive Summary
Several months ago an aggressive national recruitment process began for the selection and
appointment of the FCHA Executive Director position. This process resulted in 22 applications
being submitted on November 19. The Search Committee narrowed the list of 22 down to a list of
6 candidates to invite for a follow-up interview.
On December 6 a community reception was held to allow the general public an opportunity to meet
and interact with each candidate. On December 7 three interview panels met with individually with
each offive applicants. The panels included: 1) the Executive Search Committee; 2) local housing
experts; and 3) FCHA employees.
Based on feedback from citizens who attended the reception, the other two panels, and interviews,
the Executive Search Committee recommends the appointment of Julie Love for the FCHA's
Executive Director position.
This appointment will result in the FCHA incurring 565,000 in annual salary expense, plus an
additional $16,100 in insurance and other benefits.
Adoption ofthe Resolution would appointJulie Love as Executive Director of the HousingAuthority.
It would also:
Approve the salary and employment agreement of the Executive Director.
Relieve John Fischbach and Darin Atteberry of their responsibilities as "Acting Executive
Director" and "Assistant to the Acting Executive Director, " respectively, and commend
them for their services.
December 14, 1999
Amend Resolution No. 3 ofthe Board so as to substitute the terms "Executive Director" and
"Assistant to the Executive Director" for the terms "Acting Executive Director" and
"Assistant the Acting Executive Director" with regard to signature authority on contracts,
orders and checks of the Authority.
Direct the Executive Director to work with the City Manager and City Attorney to develop
a proposed intergovernmental agreement between the Housing Authority and the Cityfor
the provision of ongoing administrative services by the City to the Housing Authority.
Formulate a recommendation, to be submitted to the Board no later than Apri11, 2000 as
to whether, and for how long, the City Council should continue to serve as the Board of
Commissioners of the Authority. "
City Manager Fischbach spoke regarding the selection process for the new Executive Director and
reviewed the proposed contract and the background of Julie Love. He stated that the
recommendation is that the Council continue to serve as the Board of Commissioners ofthe Housing
Authority for six months.
Commissioner Wanner made a motion, seconded by Commissioner Bertschy, to adopt Resolution
No. 25 with the insertion of the name Julie Love. The vote on the motion was as follows: Yeas:
Commissioners Bertschy, Byrne, Kastein, Martinez, Mason, Wanner and Weitkunat. Nays: None.
THE MOT1ON CARRIED.
Julie Love, new Housing Authority Executive Director, thanked the Board of Commissioners for the
opportunity to serve in the position.
Adjournment
The meeting adjourned at 6:15 p.m.
Mayor, Ex-Officio Chair
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