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HomeMy WebLinkAboutHousing Catalyst - Minutes - 10/26/2000U FORT COLLINS HOUSING AUTHORITY BOARD OF COMMISSIONERS Minutes of the Regular Meeting of the Fort Collins Housing Authority October 26, 2000 Commissioners Present Kimberly Stenberg Patrick Brady Monica Clark �H:\aa06yo :7Well Commissioners Absent Staff Present Charles Wanner Julie Love Lucia Liley Alan Fluharty Paul de la Garza Chip Steiner Chairperson Kimberly Stenberg called the regular meeting of the Fort Collins Housing Authority to order at 7:45 am. There was no quorum, however in order to ensure business operates efficiently and the next meeting does not become too burdensome, it was determined to proceed and that Executive Director, Julie Love would request a telephone vote from Commissioners not present in order to proceed on certain items. II. CITIZEN IMPUT There was not citizen input. III. APPROVAL OF MINUTES Ms. Love, presented the minutes from the September 28, 2000 regular meeting of the Fort Collins Housing Authority. A motion was made to approve the minutes for these meetings. Motion: Commissioner Brady Second: Commissioner Clark Action: Commissioners Clark and Brady voted aye. Tabled for lack of quorum. IV. OLD BUSINESS The remainder of the 2001 Preliminary Budget discussion was tabled until the November meeting so all Commissioners could be present. Ms. Love gave an update on the discussions with TRAC on the Rigden Farm project. She stated that additional information is still being gathered, but that the developer has submitted a cost structure far greater than TRAC initially anticipated. A meeting will be held with TRAC and the Rigden Farm representatives on Friday, November 3, 2000. Commissioner Clark asked several questions about development models/partnerships and funding that are used by other housing authorities across the country. Ms. Love reviewed the revision to the Confidentiality Statement based upon legal counsel's response on the issue of information shared with law enforcement. Commissioner Brady stressed that residents need to be informed of the procedure. V. FINANCIAL STATEMENTS Finance Manager, Alan Fluharty presented the quarterly financial statements. Mr. Fluharty recommended that he would like to implement an allowance for doubtful accounts method for presentation purposes. The Board agreed that this would be a good method for presentation. Mr. Fluharty will determine the percentage for the next quarterly financial statement. VI. LEGAL FEES AND PROCUREMENT OF SERVICES Ms. Love presented a letter from Mr. Jim Martell requesting an increase in fees. She stated that the preliminary budget can absorb this increase. The Board discussed the importance of developing effective communication with legal counsel. Sometime during the next year the Board will again discuss procurement of legal services and whether it is required or prudent to bid these services on a regular basis. VII. REVIEW OF MONTLY ACTIVITY REPORT Commissioner Brady again requested basic information on housing authority process and terminology be presented at future meetings. Ms. Love will attempt to put definitions and explanations into the monthly activity report. VIII. OTHER NEW BUSINESS Ms. Love gave an overview of the King property for which FCHA has received grant funding in the amount of $360,000 from CDBG to purchase. She explained that this money cannot be released until the storm drainage issue is resolved and that she is scheduling meetings with City staff to resolve these issues. She explained that she has had some discussion with CARE Housing about a development partnership on this property because of CARE's development experience and capacity. The Commissioners stated that they were very much in favor of pursing this possibility. VIII. Housing Authority staff will poll all Commissioners to determine if November 30th or 28th will work for the next meeting as the fourth Thursday is Thanksgiving. At 2 the same time staff will check to see if a quorum will be available for the December meeting. Chairperson Stenberg adjourned the meeting at 8:35 a.m. Passed and adopted at a regular meeting of the Board of Commissioners of the Fort Collyls Housing Authority, hems. I Love, Se�ea ollins Housing