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HomeMy WebLinkAboutDowntown Development Authority - Minutes - 07/13/1995DAIVNTOWN 0 d � DEVELOPMENT AUTHORITY ONE WEST CONTEMPORARY ART CENTER Telephone (303) 484-2020 201 SOUTH COLLEGE AVENUE, FORT COLLINS, CO 80524 Telefax (303) 484-2069 N CLAY 4- � • P7 . DOWNTOWN DEVELOPMENT AUTHORITY Regular Directors' Meeting The Board of Directors of the Downtown Development Authority met in regular session at 7:30 a.m., July 13, 1995 in the conference roam at 201 South college Avenue, One west Contemporary Art Center. There were present: Stephen Slezak, Chair presiding Mary Brayton Bonnie Bizler-Szidon Carey Hewitt Chuck wanner Kermit Allard Greg Belcher Jason Meadors Staff. Chip Steiner, Consultant Anne Garrison Absents Rick Goodale Others present: Kathy Bauer, Jim Stouffer CALL TO ORDER Steve Slezak called the meeting to order and welcomed the new mambo", introducing them to the Board. A motion was made by Carey Hewitt to approve the minutes of May 4, 1995 this was seconded by Greg Belcher and carried unanimously. A motion wan then made by Greg Belcher to approve the minutes of the DDA retreat held on May 24, 1995. This was seconded by Chuck wanner and the motion carried unanimously. ELECTION OF Nominations were accepted for Steve Slezak and Bonnie OFFICERS Szidon for the position of Chair Presiding, these were seconded by Greg Belcher. in the ballot which followed, the Board voted to re-elect Steve Slezak. Carey Hewitt then nominated Bonnie Szidon for the position of Vice chair and this was seconded by Greg Belcher. Kermit Allard then proposed that nominations cease and a vote be cast in favor of Bonnie Szidon as Vice Chair. The Board was unanimous in its agreement. Bonnie Szidon then nominated Mary Brayton as Secretary, seconded by Jason Meadors, at which point Kermit Allard proposed that nominations cease and the vote be cast for Mary Brayton. This carried unanimously. Bonnie Szidon nominated Carey Hewitt as Treasurer, seconded by Kermit Allard who immediately proposed that nominations cease and the vote be cast in favor of Carey Hewitt. The vote was unanimous. DDA NINUTE8 PAGE 2 TITLE INSURANCE Referring to the memo faxed to Board Members, Lucia Liley POLICIBS explained that in the beginning O & E's (Ownership and Encumbrance reports) were pulled for smaller projects, but for larger improvements, i.e. the Linden Hotel and Salvation Army, it was decided to obtain full title insurance policies. Mechanics' Liens are not so much a problem as construction work sub -contracted to an outside labor force. These may not show up for some time. Ms. Liley went on to - explain that the DDA essentially purchases an ownership interest in a completed structure, that interest being the facade. There is an agreement with the owner to maintain it in good condition. Ms. Liley concluded by reiterating some of the steps stated in her memo to the Board, and included in the member packets. Board advised staff to consider this need for Title Insurance on a case by case basis. RBTRSAT Mr. Slezak and Mr. Belcher excused themselves due to a RZCONM 6NDATiONS conflict of interest. In accordance with recommendations made at the retreat, Resolution 95-3 was prepared requesting that City Council utilize all the tools at its disposal for certain redevelopment activities downtown. The Board considered it most prudent to formulate the request in general terms, and to include the list of all DDA priorities. Mr. Wanner made a motion that the Resolution be re -written and submitted with the Retreat Project List attached. Mr. Allard seconded the motion. Mr. Steiner mentioned that some years ago Poudre River Trust was at the top of the list and now ranked sixth. Did the numeric sequence reflect the order of importance in this case? Mr. Wanner then moved that the numbers be removed, and allow the projects to stand on their own merit. This was seconded by Mr. Allard, and a vote was taken to accept Resolution 95-3 as amended. The results were unanimous with two abstaining. ADI FACADE The Board has been asked to fund improvements to this East Mountain Avenue property in the amount of $64,000. Mr. Steiner reminded the Board of the need to stay in line with what has been done for other projects. Kathy Bauer gave a detailed overview of the plans and work already underway and indicated they sought to house such synergistic partners as Fort Net, Eastman Kodak and similar "high tech" organizations. This building is now, but has not previously been on the tax rolls and will generate a lot of tax increment. ADI owners are required to dedicate 6% of the property to landscaping. Discussions mainly centered around the Downtown Development Authority taking ownership of a strip 12' x 40' or 50' adjacent to Mountain Avenue, and landscaping it to include a sprinkler system. In return, ADI would deed this land to the City. Mr. Wanner made a motion to participate in the funding of this project up to $7,000.00. Mr. Hewitt seconded the motion. costs of this endeavor must be kept strictly separate from other building expenses. Jim Stouffer then stated he would like to include benches and a wall in with the landscaping, and thus the motion was amended to include these items, up to $7,000.00. It was DDA MINUTES PAGE 3 ADI FACADE further recommended that Mr. Stouffer first consult with Mr. Steiner and then approach the City with these plans. The Board voted unanimously to adopt this decision. CONVENTION & The Convention & Visitors' Bureau is requesting a show of VISITORS'SUREAU support from the DDA in the form of a letter. The Board sought to identify the CVB's options so it could better determine the letter's content. Four suggestions had been made, but only three of them were acceptable to the CVB. Mr. Wanner made a motion that the Board send a letter to the City stating that the continued existence and funding of this organization was of great import to the community. Mr. Allard seconded and the motion was unanimous. POUDRE RIVER A one day festival is planned as a fund raiser for the TRUST Poudre River Trust. In past years, the Board has lent its financial support, this year, PRT would like any gift to be contingent upon a match by the City. Mr. Wanner made a motion to contribute the sum of $500.00 and ask the City to more than match the amount. Ms. Brayton moved that the Board support PRT in the amount of $1,000 and Ms. Szidon seconded the motion. The Board agreed with the exception of Mr. Slezak who was in opposition. NORTS COLLEGE For some time Mr. Steiner and Me. Szidon have attended CORRIDOR meetings on the Borth College and Jefferson Street Corridor PLAN Planning sessions. There will be a meeting this evening of the Jefferson Street Coalition and ideas and recommendations from the DDA would be welcome. The coalition does not feel it can endorse the results of a recent study, but is anxious to get truck traffic re-routed. Suggestions have been made to bar-code trucks which would in turn be read by automated weigh stations without impeding the trucks' progress to Wyoming. Such a system would serve both states. When the study began it had nothing to do with truck traffic, but out of it has come the first meeting of the minds between State, City and trucking industry (Wyoming - Colorado and Cheyenne and Fort Collins.) On the table was whether the DDA should write a letter accepting or endorsing the recommendations of the study and expedite the construction of such a plan. Ms. Brayton suggested a copy of the study be included in the minutes and that we discuss it in greater depth at our next meeting. ADJOURN There being no further business the meeting was adjourned. Mary Brayton, Secretary ddoD&NTOWN � DEVELOPMENT AUTHORITY ONE WEST CONTEMPORARY ART CENTER Telephone (303) 484-2020 201 SOUTH COLLEGE AVENUE, FORT COLLINS, CO 80524 Telefox (303) 484-2069 TO: DDA Board of Dir�r�5ars FROM: Chip Steiner ,y DATE: July 31, 1995 RE: 1996 Budget Attached to this memorandum is a preliminary 1996 budget. The significant changes to be noted are: 1. Telephone. Telephone service costs in 1995 were expected to decrease. However, the opposite occurred and for 1996 this line has been increased by about one-third. To control this expense, the fax line will be switched to the Downtown Business Association. 2. Marketing. Marketing funds are earmarked for the Downtown Business Association. As discussed last year, the DDA's financial involvement is to be phased out over a three year period. The Authority's participation for 1996 has been reduced from $10,000 to $5,000. The DBA's executive director is aware of this change. 3. Office rent. The DDA paid $12/foot in 1995. The projected cost for 1996 is a worst -case $14/foot which works out to $8,700 annually. 4. Capital Outlay. The DDA should have about $90,000 available for project support in 1996. The figure is simply the difference between projected 1996 revenues and expenses. 5. Loan Repayment. The estimated 1995 loan repayment to the City for the DDA Is obligations to the Linden Hotel has been changed to zero simply to reflect that the payment will not come out of 1995 revenues but out of the proceeds from the Colorado State Historic grant which is being shared by the City and the DDA. This is the time for the Board to make revisions to the budget. A final budget recommendation will be brought before the Board in the fall prior to adoption by City Council. 1996 DOWNTOWN DEVELOPMENT AUTHORITY BUDGET PROJECTION Budgeted Estimated Projectec 1995 1995 1996 PERSONAL SERVICES Salaries 25,000 25,000 25,875 Employees Group Life Ins. 140 140 145 Unemployment Compensation 150 150 155 Employee Group Health Ins. 4,150 4,150 4,275 Social Security (FICA) 350 350 360 ICMA 2,300 2,300 2,380 Dental Insurance 0 0 Long -Term Disability 300 300 310 Workers Compensation 225 225 232 Termination Pay 0 377 0 32,615 32,615 34,182 CONTRACTUAL SERVICES Telephone 1,300 1,800 1,800 Postage 300 200 200 Employee Liability Ins. 4,400 4,530 4,400 Mileage 1,000 0 0 Outside Reproduction 250 150 150 Computer Charges 1,476 1,200 1,200 Maintenance Contracts 500 0 0 Legal Services 10,573 9,500 10,000 Janitorial Services 1,030 1,100 1,200 Contractual Labor 30,000 30,000 30,000 Marketing (DBA) 10,000 10,000 5,000 Office Rent 9,425 6,005 8,700 Dues/Subscriptions 1,000 1,000 Soo other Contractual 2,000 1,000 1,000 Meals 0 0 0 73,254 70,226 64,150 COMMODITIES Office Supplies 1,200 300 300 Copier Supplies Soo 500 500 Coffee Supplies 400 400 200 Other Commodities 0 0 0 2,100 2,100 1,000 CAPITAL OUTLAY Improvements 154,394 134,394 90,922 154,394 154,394 90,922 OTHER Loan Repayment 38,851 0* 38,851 Transfer to General Fund 1,569 1,569 1,569 Contingency 3,900 3,900 4,000 44,320 44,320 44,420 TOTALS 306,683 265,904 234,674 *Loan repayment to City is paid for with historic grant revenues and not from administrative resources as originally budgeted. Projected 1996 capital outlay line item includes the balance of the historic preservation grant funds. Revenues: Downtown Development Authority Projected 1996 Revenues Ad Valorem Taxes: Auto specific Interest Earnings Carryforward from 1995 Historic Preservation Other Income (rent) TOTAL: $147,373(1) 13,972(1) 13,000 40,779(2) 11,150(3) 8,400 $234,674 (1) Ad valorem and auto specific taxes reflect a five percent increase over 1995. (2) Carryforward is unexpended 1995 revenues which the City categorizes as undesignated reserves. (3) The historic preservation money is the balance of the $50,000 the DDA should receive this year (1995) and which Alan and I have agreed (I think) to use for debt retirement on the advance from the City to the Authority for the Linden Hotel facade. ddoDAVNTOWN 0 DEVELOPMENT AUTHORITY ONE WEST CONTEMPORARY ART CENTER Telephone (303) 484-2020 201 SOUTH COLLEGE AVENUE, FORT COLLINS, CO 80524 Telefox (303) 484-2069 TO: DDA Board of Director Chip FROM: Chip Steiner DATE: July 31, 1995 RE: Preservation and Civic Center Rheba Massey has prepared a slide presentation regarding historic preservation development. The subject has obvious relevance to the central business district. Debra Parcarello, the City Facilities Manager will discuss plans for the Mason Street Corridor. dUD&NTOWN � DEVELOPMENT AUTHORITY ONE WEST CONTEMPORARY ART CENTER Telephone (303) 484-2020 201 SOUTH COLLEGE AVENUE, FORT COLLINS, CO 80524 Telefax (303) 484-2069 TO: DDA Board of Directors FROM: Chip Steiner DATE: August 1, 1995 RE: Jefferson Street Truck raffic Attached to this memorandum is a draft of the recommended action plan to alleviate the truck traffic on Jefferson Street. The major thrust of the plan and its primary recommendation is to actively maintain the partnership being nurtured between Fort Collins, Laramie, and Cheyenne (referred to in the plan as the "triangle project") and the trucking industry. This partnership has as its immediate objective to automate/consolidate port of entry services. This is meant to improve the freight-cariying efficiency of Interstate 25 and Interstate 80 and reduce the use of Route 287 through downtown Fort Collins. The action plan has additional recommendations: 1. Mount a marketing effort to inform affected parties of the concerns and proposed changes. This includes getting Rand McNally to change its recommended transit routes; 2. Establish a monitoring program to evaluate the effectiveness of the first recommendation; 3. Pursue, through the triangle partnership, the concept of regional transportation facilities which would link industry, truck and rail services; 4. Revisit the concept of a bypass after the majority of the triangle project elements have been put in place. This means that if those elements are not working, a bypass may need to be reconsidered. As noted at the last Board meeting, it was quite an achievement to get the states of Colorado and Wyoming, the cities of Fort Collins, Laramie and Cheyenne, and the trucking industry together at one table and hammer out the action plan outlined above. it is important to maintain the momentum and the Board may want to appoint someone to actively monitor/stimulate continuation of this process. • pAFT r aum Form Steering Committee Composed of City of Fort Collins, Cheyenne, Laramie, CDOT, WDOT, Larimer County, Western Highway Institute, Colorado Motor Carriers Association, and Citizen Representatives to: * Develop funding package * Implement Truck Management Plan * Review data collection findings * Recommend phasing of alterrnative route analyses * Create Marketing Subcommittee to: - develop and implement marketing plan - create legislative action plan Continue Regional Partnership Efforts * Create Mayor's Council to identify needs and opportunities for cooperation between Laramie, Cheyenne and Fort Collins Monitor and Review Trends Aft� City o[ FoK Collins @lii& Previous discussions have identified the need for physical and operational changes to modify truck travel patterns. AWN 0OWN GM pi * Develop bistate support for N/A Truck Management Plan - get capital projects on RTP/STIP * Implement "Triangle Project- - port automation $1,350,000 - weather information $100,000 - fleet management $100,000 - US-287 monitoring $350,000 - recruit truckers/evaluate $50,000 results * Manage existing corridor - pedestrian/safety $75,000 improvements - increased local enforcement • Investigate weight limit Nominal waivers on State Highways as trial project " Collect shipperRruck data as needed NAM City of Fort Collins, CDOT, POE, Marketing Sub- committee, Colorado Highway Patrol, WDOT Larimer County, CMCA, WTA, WHI, private sector partners. I�Qa Triangle Projects on RTP/STIP by 1996; AIMimplementation '96-'98; request trial weight waiver Fall '96. crti or F� couw E Mfflk + MA8 While the Roundtable process has begun to open channels of communication between agencies and the private trucking industry, this communication must continue over time to achieve goals and objectives. oa 00=0 &d M * Create Marketing Sub- Nominal committee to implement outreach plan * Prepare marketing materials $20-$40,000 - brochure - news releases/articles - distribute to truckers/shippers * Meet with Rand McNally to $2-3,000 request route changes `ERNOW Marketing Subcommittee, City of Fort Collins, Larimer County, CDOT, truckers, citizens. �C Present overall action plan to Council in Summer '95; create Marketing Subcommittee Summer '95; begin implementation of marketing plan Fall ® '95; meet with Rand McNally Summer'95. Clq of Fort Co11W Nffl�tgM[11600 Additional data on characteristics of trucks in the Fort Collins area will more clearly identify existing conditions and future opportunities. * Collect comprehensive truck Cost included data as part of Triangle Project with Triangle - shipper characteristics . Project - time of day choices - local vs pass-thru traffic - truck volumes * Conduct Evaluation Program Nominal City of Fort Collins, CDOT, WDOT, Western Highway Institute, Colorado Motor Carriers Association. a�Qo Collect truck data as needed 1995 through Triangle Project implementation, (after 1998hconduct yearly review of trends after Triangle Project is operational. Aft. CIL� of Foct Colllna The "Triangle Cities" of Fort Collins, Cheyenne and Laramie provide regional links to goods, services and recreational opportunities. Building partnerships between the cities will help each to achieve economic and social goals. AWN 0IM&O WIN * Conduct Intermodal $100-150,000 Transfer Feasibility Study - evaluate costs and benefits to truck/rail industries and to regional communities * Develop Fort Collins - N/A Laramie - Cheyenne Regional Economic Strategy - create Mayor's Council - lobby for Truck Management Plan implementation City of Fort Collins, City of Laramie, City of Cheyenne, CDOT, WDOT Present action items to Council in Summer'95; present to Larimer County Commission Summer '95; conduct Intermodal Study in FY'96. C14 0[ Fort Collltu M@ftNMMda Completion of Downtown rail consolidation may provide opportunities to improve downtown traffic flow. Owl Canyon could also provide truck bypass opportunities. F T70711 1$aM * Revisit Downtown By-pass Option after implementation of Truck Management Plan/ Marketing Plan * Discuss potential Owl Canyon Feasibility Study after implementation of Truck Management Plan/Marketing Plan Gnat (;51 III $75-100,000 City of Fort Collins, Larimer County, CDOT, Truck Steering Committee, citizen representatives 111 Conduct Downtown Bypass Study and/or Owl Canyon Study after one year operation of majority of Triangle Project elements (after 1998). Am, City of Fort Co11W