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HomeMy WebLinkAboutDowntown Development Authority - Minutes - 02/07/2002s • Larry Stroud, Chair : 482-OON (W) Chuck Wanner, Council Liaison 48"810 Anna Garrison, Staff Liaison 484-2020 (W) DOWNTOWN DEVELOPMENT AUTHORITY BOARD OF DIRECTORS MEETING MINUTES OF FEBRUARY 7, 2002 REGULAR MEETING THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY MET IN REGULAR SESSION AT 7:30 A.M. ON FEBRUARY 7, 2002 IN THE CONFERENCE ROOM AT HOME STATE BANK, 303 EAST MOUNTAIN AVENUE, FORT COLLINS, CO 80524 PRESENT THERE WERE PRESENT: LARRY STROUD. CHAIR KIM JORDAN, VICE PRESIDENT JASON MEADORS, SECRETARY/rREASURER RICK GOODALE MARY BRAYTON CAREY HEw= STEVE TAYLOR CHUCK WANNER ABSENT GREG BELCH" STAFF JAY HARDY, EXECUTIVE DIRECTOR ANNE GARRISON LUCIA LILLY GUESTS DAVID SHORT, ALAN KRCMARIK, GUS WILLIAMS, MICHAEL GOULD, STU MCMILLAN, DAWN OGLESBY CALL TO ORDER THE MEETING CAME TO ORDER AT 7.32 A.M. WITH MR. STROUD PRESIDING, AND ROLL CALL WAS TAKEN. APPROVAL OF MR. MEADORS MOVED TO ADOPT THE MINUTES OF JANUARY 3, 2002 AND MS. JORDAN MINUTES SECONDED THE MOTION WHICH CARRIED UNANIMOUSLY. 225 S. MELDRUM THE ESTIMATED COST OF THIS PROJECT IS $521 ,500 . IT WILL BE THE FIRST RENOVATION CHAMBER OF COMMERCE TO THE BUILDING SINCE 1966. NOT INCLUDED IN THE COST, BUT SIGNIFICANT TO THE PROJECT, AS WELL AS THE WESTERN SIDE OF DDA'S BOUNDARY, ARE SOME SUGGESTED STREEfSCAPE IMPROVEMENTS. RESIDENTIAL UNITS WERE CONSIDERED, BUT FOR SEVERAL REASONS WILL NOT BE INCLUDED IN THE RENOVATION. THE COMPLETED PROJECT WOULD YIELD JUST UNDER AN ESTIMATED $ 15,000 TAX INCREMENT ANNUALLY, FOR A TOTAL OF $52,091 BY THE YEAR 2006. MR. HARDY ADVISED THAT IF THE BOARD ELECTED TO SUPPORT THIS PROJECT, IT WOULD REQUIRE A 20 YEAR EASEMENT, WITH THE WORK BEING COMPLETED BY DECEMBER 31, 2002. DDA MINUTES PAGE 2 THE RENDERINGS CLEARLY DEMONSTRATE THAT THE ARCHITECTS HAVE TRIED TO CREATE A DESIGN THAT COMPLEMENTS THE STYLE AND FLAVOR OF DOWNTOWN. MS. BRAYTON DECLARED A POSSIBLE CONFLICT OF INTEREST, BECAUSE SHE SERVES ON THE BOARD OF DIRECTORS OF THE CHAMBER. SHE THEREFORE DECLINED TO PARTICIPATE IN THE DISCUSSION OF THIS TOPIC. MR. GOODALE INQUIRED ABOUT THE NON PROFIT STATUS OF THE CHAMBER, AND LEARNED IT WAS A 501 C-6. THE QUESTION WAS RAISED AS TO WHAT SOURCES OF FUNDING MIGHT BE AVAILABLE FOR THIS PROJECT. MR. GOULD EXPLAINED THAT THERE WILL BE A THREE STAGE CAMPAIGN PROCESS. THE FIRST LEVEL WILL BE TO CONTACT MAJOR CONTRIBUTORS AND BUILD A CAMPAIGN BASE. THESE INDIVIDUALS ARE ABLE TO GIVE $25,000, $50,000 AND UP. IN ADDITION THERE WILL BE A LUNCHEON ON FEBRUARY 2 1. WHICH WILL ADDRESS THE ISSUE WITH 40 KEY CONTRIBUTORS. THERE ARE OTHER PRIVATE LEVELS OF CONTRIBUTION, AND IN ADDITION, THE MEMBERSHIP WILL BE INCLUDED AS A THIRD TIER. MR. WANNER EXPRESSED THE NEED TO HAVE A BETTER IDEA OF WHAT THE PROJECT WILL LOOK LIKE. HE WOULD LIKE TO SEE THE CHAMBER TAKE A LEADERSHIP POSITION WITH REGARD TO ENERGY EFFICIENCY AND DEMONSTRATED ENVIRONMENTAL CONCERN IN THE COMMUNITY. HE WOULD ALSO LIKE TO KNOW THE FULL EXTENT OF THE PROJECT BEFORE COMMITTING FUNDS, AND WHILE HE SUPPORTS IT PERSONALLY, FEELS MORE DEFINITION IS NEEDED BEFORE A DECISION CAN BE MADE. IN ADDITION, HE WOULD LIKE TO SEE THE PUBLIC SIDE OF THE IMPROVEMENTS COMPLETED. MR. GOODALE MADE A MOTION THAT DDA PARTICIPATE IN THIS PROJECT UP TO 1 0% OF TOTAL ELIGIBLE COSTS. A MORE DETAILED BREAKDOWN OF ELIGIBLE DDA COSTS MUST BE PROVIDED, AS THE FINAL SCOPE OF THE PROJECT IS IDENTIFIED, AND THE AMOUNT SHALL NOT EXCEED TAX INCREMENT ESTIMATES. IN ADDITION, THE MOTION IS SUBJECT TO SOME LEVEL OF SITE WORK BEING COMPLETED, AND A PROJECT COMPLETION DATE OF DECEMBER 31, 2002 SHALL BE MET. MR. WANNER SECONDED THE MOTION WHICH CARRIED, WITH Ms. BRAYTON ABSTAINING. PROJECT REVIEW CRITERIA IN 2001 , A REVIEW PROCESS WAS CONSIDERED BY THE BOARD, AND A LIST COMPILED WHICH HAS NOW BEEN ASSEMBLED IN THE FORM OF A RESOLUTION. SEVERAL OBSERVATIONS WERE FORTHCOMING, AMONG WHICH WAS A STRONG FEELING THAT THE LIST SHOULD BE PRIORITIZED, AND THAT # 13 SHOULD APPEAR FIRST. THE USE OF THE TERM 'REVENUES AVAILABLE' IS SUGGESTED, BECAUSE AS TIME GOES ON, TAX INCREMENT WILL BE LESS AND LESS AVAILABLE AS A FUNDING SOURCE. IT WAS DEEMED PRUDENT NOT TO STATE A PERCENTAGE, AS IT COULD BE MISLEADING, AND THE I O% BENCHMARK HAS NOT BEEN USED FOR SOME TIME. IN THE INTERESTS OF GOOD STEWARDSHIP OF PUBLIC FUNDS, DDA SHOULD BE FRUGAL, SO AS TO PARTICIPATE IN AS MANY PROJECTS AS POSSIBLE, AND ENCOURAGE 'SUSTAINABILITY.' FOR EXAMPLE, WHENEVER POSSIBLE, THE USE OF FANS INSTEAD OF COMPRESSORS, SOLAR AND OTHER MATERIALS WHICH ARE ENERGY EFFICIENT SHOULD BE ENCOURAGED IN THE PROJECTS DDA CONSIDERS. THIS, AND OTHER CONSIDERATIONS COULD BE INCLUDED IN A FORM PROVIDED TO THE PROJECT OWNER PRIOR TO THEIR APPEARANCE AT THE BOARD MEETING, THUS THERE IS A CLEARER UNDERSTANDING OF HOW THE BOARD DETERMINES PROJECTS. THE BOARD REQUESTED A WORKSHEET WITH A BREAKDOWN OF DDA'S ELIGIBLE COSTS. RETAIL COMPARISON MR. KRCMARIK PROVIDED A SNAPSHOT OF 2001 , INCLUDING DECEMBER FIGURES FOR THE SALES TAX BOARD'S REVIEW. FIGURES FOR BOTH THE CITY AND DDA WERE FLAT UNTIL OCTOBER. WHEN THE RECENTLY ANNEXED PROPERTY CAME ON LINE AND SIGNIFICANTLY IMPACTED THE RETAIL/WHOLESALE PICTURE. LAST MONTH'S DATA PROVIDED ONLY ONE MONTH OF COMPARISON, BUT AS WE GO THROUGH 2002, MR. KRCMARIK NOTED, WE WILL HAVE A WHOLE YEAR OF DATA TO COMPARE. SEVERAL QUESTIONS WERE POSED TO BETTER UNDERSTAND THE OVERALL PICTURE. FOR REASONS OF CONFIDENTIALITY, INDIVIDUAL BUSINESS BREAKDOWNS CANNOT BE DIVULGED. DDA MINUTES PAGE 3 MR. KRCMARIK SUGGESTED THAT ACE HARDWARE WOULD BE A GOOD BAROMETER OF HOW DOWNTOWN WAS FARING, AND CONCLUDED HIS REMARKS BY SAYING THE CITY WAS UP 6% ON RETAIL, BUT ENDED UP SHORT OF WHAT WAS PROJECTED FOR 2001 . DDA LIAISONS THIS AGENDA ITEM WAS TABLED IN JANUARY DUE TO THE ABSENCE OF SEVERAL BOARD MEMBERS, AND LEGAL COUNSEL. AN INQUIRY ABOUT LIAISON TIMELINES BROUGHT TO LIGHT THAT NO FORMAL PROCESS WAS IN PLACE FOR EITHER STAFF OR BOARD WHO SERVE IN THIS CAPACITY. DISCUSSION IN THE FOLLOWING AREAS WAS ENCOURAGED: 1. SHOULD DDA LIAISONS TO OTHER ORGANIZATIONS HAVE TERM LIMITS? 2. SHOULD LIAISONS SERVE ON THE EXECUTIVE BOARD OF THE ORGANIZATION TO WHICH THEY ARE A LIAISON? DOES THIS CREATE A CONFLICT OF INTEREST? 3. HOW OFTEN SHOULD LIAISONS PROVIDE UPDATES? MONTHLY, QUARTERLY, AS NEEDED? MS. LILEY OFFERED SOME GUIDELINES. THIS IS NOT A LEGAL ISSUE, AND THERE HAVE BEEN NO VIOLATIONS OF THE STATUTORY INTENT. THE TASK OF THE BOARD IS TO CONSIDER AND DEFINE THE ROLE OF LIAISONS; WHAT POSITIONS THEY FILL IN OTHER ORGANIZATIONS, AND SHOULD TERM LIMITS BE SET. THE BOARD HAD THE FOLLOWING INPUT: * MR. TAYLOR EXPLAINED HIS INITIAL INQUIRY TO MR. HARDY CONCERNING THE POSSIBILITY OF NEW BOARD MEMBERS SERVING AS LIAISONS, FOLLOWING WHICH HE OFFERED TO WITHDRAW HIS INTEREST * 15 DDA PROVIDING OPPORTUNITIES FOR NEW BOARD MEMBERS TO SERVE AS LIAISONS? * CONCERN WAS EXPRESSED OVER DIVIDED ALLEGIANCE. IS THE CAUSE OF DDA BEING CHAMPIONED IN OTHER BUSINESS ARENAS WHEN AN INDIVIDUAL IS SERVING BOTH BOARDS? * SUGGESTION MADE THAT A SPECIAL COMMITTEE BE CONVENED TO SET GUIDELINES AND BRING A RECOMMENDATION BACK TO THE BOARD * IF NOT TERM LIMITS, IS THERE A BACK UP MECHANISM FOR A LIAISON WHO DOES NOT FULFILL THEIR OBLICATIONS IN AN ACCEPTABLE MANNER * HOW OFTEN SHOULD INFORMATION BE RELAYED FROM ONE BOARD TO ANOTHER? THE BOARD SEEMED COMFORTABLE TO RECEIVE REPORTS ON AN AS NEEDED BASIS. MR. STROUD THEN SUGGESTED THAT A SUB COMMITTEE BE CONVENED TO DETERMINE SOME GUIDELINES, AND REQUESTED THAT MS. JORDAN, MR MEADORS AND MR. HEWITT SERVE IN THIS CAPACITY. OTHER BUSINESS ■ 185 N. COLLEGE AVENUE - IN THE LETTER DIRECTED TO MR. ANDERSON, A THIRTY DAY WINDOW WAS GIVEN IN WHICH TO COMPLETE THE SIGNAGE CHANGES. TWO OF THE REQUIRED CHANGES ARE STILL UNFINISHED. THE WINDOW OF TIME ALLOWED TO COMPLETE THESE TASKS EXPIRES NEXT WEEK. DOWNTOWN STRATEGIC PLAN - MESSRS. SHORT AND HARDY WERE PART OF THE PANEL WHICH CONDUCTED THE FINAL INTERVIEWS OF THREE FIRMS. CONTRACT NEGOTIATIONS WILL BEGIN SHORTLY. THE MERCHANDISING WORKSHOP IS SLATED TO TAKE PLACE MARCH 20 - 22, 2002, SENATE BILL '#32 - IF SUCCESSFUL, THIS BILL, INITIATED BY GRAND JUNCTION, WOULD BE INCREDIBLY GOOD FOR DDA. IT WOULD ADD TEN YEARS TO THE ORIGINAL 25 YEARS. THE BILL GOT THROUGH THE SENATE WITHOUT ANY AMENDMENTS, AND WILL NOW GO TO THE HOUSE, AT WHICH POINT STAFF WILL TESTIFY ONCE AGAIN. MS. JORDAN SUGGESTED IT MIGHT BE HELPFUL TO CALL THE HOUSE REPRESENTATIVE TO EXPRESS OUR SUPPORT. rI DDA MINUTES PAGE 4 ADJOURN THERE BEING NO FURTHER DISCUSSION, THE MEETING ADJOURNED AT 9:50 A.M. JASON MEADORS, SECRETARY DAVNTOWN � d % DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 To: DDA Board of Directors From: Jay Hardy) Date: March 7, 20� RE: Poudre River Historical Survey Telephone (970) 484-2020 Telefax (970) 484-2069 In early 2001, the City of Fort Collins received a grant from the State Historic Fund to perform a historical survey of the Poudre River Area. DDA staff has participated for the past year on this project lead team Timothy Wilder will be outlining the findings of the survey, timeline and process, and the significance of the survey. In general, this survey identifies historic structures in the area, and begins the process of identifying those which need to be preserved. Additionally, it identifies current structures that could be eliminated if a redevelopment proposal requested such removal. Final approval by the Landmark Preservation Commission and City Council are scheduled later this spring. D(%VNTOWN � d do DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 Telephone (970) 484-2020 FORT COLLINS, CO 80524 Telefox (970) 484-2069 To: DDA Board qf 3hrectors From: Jay Hard Date: March 7, 2 RE: Downtown Strategic Plan — Retail Workshop As the Downtown Strategic Plan begins to take shape, one of the first elements slated is a retail workshop, scheduled for March 20-22. This workshop will focus on many elements of window display, business strategies, etc. Timothy Wilder, co -project coordinator will be in attendance to offer a preview of this workshop. DANTOWN � DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 March 7, 2002 To: DDA Board of Directors From: Jay Hard RE: 334 East ntain Avenue Telephone (970) 484-2020 Telefax (970) 484-2069 The property owners of 334 East Mountain Avenue are proposing a renovation of the former Adventure Outfitters site to a bar/restaurant named Rhythms Music House & Grill. The Board reviewed this project in August 2001 and committed $30,000, contingent upon completion by 12/31/01. This deadline was not met, thus the reevaluation of the project. White the ownership has not changed, there have been additions to the management and the focus has been redirected to target a somewhat older crowd. DDA participation in the fagade, wrought iron fencing and sidewalk improvements is being requested. The General Manager, Steve Keller, will be in attendance to present this project. Built in 1953, this building was remodeled to its current condition in 1993. The project is scheduled to begin construction this spring, and the new estimated cost of renovation is $827,315, of which $53,778 are `hard costs' to the exterior portions of the building, sidewalk and railing. Staff affirms that those elements being considered by the Board today are DDA eligible costs. The breakdown is as follows: Current property tag information Total actual value $300,050 Total assessed value $87 020 Total Current Property tag amount $8,523.09 Based on `hard costs' (both interior and exterior) as presented, the estimated tax increment is as follows: Hard cost improvements $415,203 X 29 (commercial factor Additional assessed value $120,409 .097944 (mill levy) Projected annual tax increment $11, 793 Therefore, the tax increment estimate is $11,793/year, for a total of $53,068 assuming a September 2006 expiration, and completion of the project by December 31, 2002. 0 The rejuvenation of this block of East Mountain Avenue was initiated by the Home State Bank project, which the DDA committed $190,000. Additionally on this block, the DDA has spent $40,000 on the old Salvation Army project at 345 E. Mountain as well as up to $68,885 for the Armory project at 314 E. Mountain Ave. The redevelopment of this property would move the efforts one step closer to Riverside, as well as add a restaurant/live music venue to a portion of downtown, which has not traditionally hosted this type of business. If the Board chooses to participate, a total of $132,500 remains in the administrative capital projects fund prior to this meeting. However, depending on the amount of commitment, (if the Board chooses to fund the project) the most effective funding mechanism may be through a tax -increment debt package. FINANCIAL BREAKDOWN OF DDA ELIGIBLE COSTS 334 EAST MOUNTAIN AVENUE EXTERIOR FACADE. SIDEWAL%AND RAILING HARD COSTS Concrete Work $13,046 Wrought Iron fencing $3,150 Brick $3,600 Stucco $9,232 Signage $10,000 Exterior painting — east side $6,500 Framing — east side $3,250 Electrical (power to sign and lights) $1,500 Canopies $3,500 Eligible Exterior Hard Costs $53,778 PERSONAL PROPERTY Kitchen Equipment $175,000 Bar Equipment $50,000 Total Personal Property Costs $225,000 SOFT COSTS Architectural drawings $8,000 Mechanical drawings $4,000 Kitchen design $7,000 Building permits $15,000 Water tap $40,000 Temporary fencing $450 General conditions (interior) $16,137 General conditions (exterior) $2,169 Fee (interior) $46,152 Fee (exterior). $6,204 Total Soft Costs $145,112 �� INTERIOR HARD COSTS Demolition $7,000 Site utilities $10,000 Saw cutting $3,500 Concrete $6,028 Stairs, deck and misc. metals $15,250 Build stage $4,500 Finish carpentry (bars) $12,000 FRP $3,200 Roof Repairs $2,200 Skylight $20,000 Windows/glass $4,070 Frame and drywall $6,800 Painting $6,000 Ceramic the on walls $3,000 Flooring carpet/VCT $12,300 Flooring Wood $4,500 Fire alarm system (audible) $15,685 Plumbing $47,798 Fire protection $15,941 Mechanical $119,553 Electrical $84,100 Total Interior hard costs $403,425 TOTAL PROJECT COSTS $827,315 Less Soft Costs and Personal Property ($370,112) TOTAL ESTIMATED HARD COST TAXABLE IMPROVEMENTS $415,203 DArvrowN • DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 To: DDA Board of Directors From: Jay Hard Date: March 7, 200V RE: Old Town Square Agreements Telephone (970) 484-2020 Telefax (970) 484-2069 Staff has received a request to review the current agreements with Progressive Old Town Square (POTS). In the past year, there has been occasion to warrant clarification of the existing arrangement. Lucia Liley will outline the current status of the agreements and their implications. Additionally, discussion of a Memorandum of Understanding drafted in 1994, but never executed, is suggested. Although never executed, this document would have outlined the various arrangements `within' the square such as events, public gatherings and the definition of `commercial activities', which is the cornerstone for the decision making authority on events. Currently, the DDA has agreements with Old Town Square Properties for the following: DECLARATION OF COVENANTS, CONDITIONS, RESTRICTIONS AND EASEMENTS (1983) 2. IMPLEMENTATION AGREEMENT (October, 1993) -AMENDED (May, 1994) -2ND AMENDMENT (August, 2000) The Memorandum of Understanding from 1994 was to be an `accompanying document' to the first amendment of the implementation agreement. This is the previously referenced document, which was signed by the City, but never signed by Old Town Square Properties or the DDA. DANTOWN d do DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 Telephone (970) 484-2020 FORT COLLINS, CO 80524 Telefax (970) 484-2069 To: DDA Boarl,,Qf Directors From: Jay Hardy "',�- Date: March 7, 2002" RE: Project Review Criteria Last month the Board directed staff to finalize a resolution, detailing the decision making process for funding a project. In addition,the Board requested a worksheet describing the `permitted DDA costs' as well as a cover letter to the applicant outlining the procedure. Resolution 2002-02 as well as supporting documentation are attached to this memo. RESOLUTION 2002-02 OF THE BOARD OF DIRECTORS OF THE FORT COLLINS DOWNTOWN DEVELOPMENT AUTHORITY DEFINING POLICY AND OUTLINING FUNDING CRITERIA FOR PROJECT REQUESTS WHEREAS, the Fort Collins Downtown Development Authority has been duly organized in accordance with the Colorado Revised Statutes 31-25-804, 1973 as amended; and, WHEREAS, any financial participation by the Downtown Development Authority must fit within its stated mission; and, WHEREAS, the Board of Directors of the Downtown Development Authority find it to be in the Plan of Development to financially assist projects in the Downtown Development Authority boundaries; and, WHEREAS, the Downtown Development Authority reviews various types of project funding requests and deems it important to set policy concerning this decision making process; and, WHEREAS, the Downtown Development Authority Board of Directors finds it to be in the best interest of the Authority to establish certain `Items for Consideration' for every funding request, in an effort to effectively evaluate its merits. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY, that decisions regarding potential funding of projects will be made after deliberation of the following items, as well as any additional consideration unique to the individual project: 1. Is the project consistent with the DDA's mission and the Downtown Plan? 2. Will this project provide `seeds for the future' in an area in need of redevelopment including, but not limited to infrastructure, parking and transportation? 3. Will the type of business contribute to maintaining a healthy mix and proportion of downtown uses? 4. How important is the location within the DDA district? 5. What are positive and negative impacts on the downtown from the proposed business use? 6. How does the project affect the DDA's future financial picture? 7. What percentage of total eligible project costs is being requested? 8. Have other financial partnerships been explored? 9. What is the balance of public and private funds for the project? 10. Do the facade improvements and design fit the character of downtown Fort Collins? 11. Is the project within the Poudre River Redevelopment area? 12. How does the project address environmental and sustainability issues? E 13. Has parking for the project been identified? 14. Does the project include housing? 15. Is the project an historic property? The weight to be given to each item set forth above shall be within the discretion of the Downtown Development Authority Board of Directors. Passed and adopted as a regular meeting of the Board of Directors of the Fort Collins, Downtown Development Authority this 7"' day of March, 2002. Larry Stroud, Chair ATTEST: Jason Meadors, Secretary/Treasurer DANNTOWN � DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 To: DDA Board o Directors From: Jay Hard Date: March 7, 2 0 RE: DDA Liaisons Telephone (970) 484-2020 Telefax (970) 484-2069 At the February meeting, the Board was asked to consider and define the role of DDA Liaisons. Following this discussion, a committee was appointed to determine some guidelines and recommendation for the Board. Please see the attachment. This policy addresses the four areas of discussion from last month's meeting. They are as follows: 1. Appointment — Who makes it, and how is it done? 2. Criteria for appointment — What considerations should be weighed when appointing or reappointing a liaison? 3. Limitations — What are the limitations, including term of service and whether Executive Board duty to the liaised group is appropriate? 4. Reporting responsibilities — How is the necessary information conveyed from the liaison to the Board? Recommendations for policy of appointment of DDA liaisons 1. Appointment Liaisons are appointed or reappointed by the incoming President and/or the DDA Board to two -years terms, i.e., the term length of the incoming Board. All policies regarding liaison appointment apply to both DDA Board members and Staff. Rationale: Liaisons should have a term consistent with that of any other normal officer or committee term. 2. Criteria for appointment In appointing a liaison, the President and/or Board should weigh the following factors: A. The interest level of those volunteering for the liaison position; B. The performance and attendance to date, in the case of a reappointment; C. The agreement and input of the entity to which the liaison is appointed; D. Staff input; E. Consistency with philosophy of the President and/or Board. 3. Limitations on liaison service A. The liaison should not serve on the executive committee of the subject entity. B. The entire term of liaison service should not exceed four years. Rationales: A. The liaison is appointed to advance the interests of the DDA. That responsibility is potentially compromised if the liaison becomes a member of the executive committee of the liaised group and is thereby bound to advance that group's interests. A DDA Board member who serves other groups in an incidental fashion, rather than as an appointed liaison, does not have that same practical conflict. B. Liaison service should not exceed the normal limit of a Board member's term. It is desirable to stay fresh at all levels of participation. 4. Reporting responsibilities The liaison should present updates on ongoing issues as necessary. Staff should stay apprised of all current liaisons, seek input regarding ongoing issues, and submit the relevant issues for Board review. DOWNTOWN � DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 To: DDA Board of Directors From: Jay Hard Date: March 7, 0001 RE: Old Town Square Play Area Telephone (970) 484-2020 Telefax (970) 484-2069 In January, the DDA committed funds to the construction of a play area downtown The DDA commitment was not contingent on location. However, the originally proposed site (north end of Old Town Square) has been denied by the City, thus creating the need to review other available sites. The new preferred location is entirely in Old Town Square, just north of `The Eyes Have It' and `Colorado Classics' retail locations. (see attached photo) This location would encompass the removal of a planted area, as well as a pedestrian walkway. This site seems to be acceptable to all parties, however due to its location within DDA owned property, the Board is being apprised, and formal approval of this site is recommended. D&NTOWN � DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 To: DDA Board of Directors From: Jay Hard Date: March 7, 2 O� RE: Updates Telephone (970) 484-2020 Telefax (970) 484-2069 185 North College Signage — In contacting the property owner, Mack Anderson, regarding the change of letters from red to green, staff was informed that the tenant has elected not to change this, as agreed. Legal counsel for the tenant has advised that the agreement could not force this change. Additionally, the second floor of the building has been sold to Payroll Plus. Subsequently, they have placed signage on the second floor exterior of the building; without DDA approval. Apparently, Mr. Anderson informed the new owners of the necessity of DDA approval, to no avail. Senate Bill 32 — Review by the House of Representatives has been delayed twice. DDA staff is scheduled to testify in favor of the Bill later today. Steele's redevelopment — This project has received initial comments from the City, and it appears there are a few conflicts arising. The developers and representatives of the opposition met earlier this week, and the meeting seemed to outline the conflicting issues and establish a general commitment to work together to find a happy medium on the project. Retail sales tax report — An itemized report of January 2002 sales is attached to this memo. City of Fort Collins Downtown Development Authority Net Taxable Retail Sales February 2002 February Yeardo-Date 2001 2002 %Increase 2001 2002 %Increase Not Taxable Retail Sales 17,625 32,134 82.3% 76,993 108,144 40.6% 2-Construction a Utilities 3-Manufacturing 158,974 113,705 -28.6% 377,672 272,695 -27.8% 4-110rolesale/Retail 8,196AN 12,042,605 46.8% 20,310,461 32,00806 57.6% 6-Finance,lnsurance, Real Estate, Services 496,706 263,309 39.0% 975,049 707,M -27.6% B-Educational Services 876 11,690 1223.0% 41AU 21,388 48A% 74Ut% Hold & Food 3,307,726 3,350,419 1.3% 7,110.748 7,034,928 4.1% 8other Services 399,201 386,866 3.1% 841,660 931,702 10.7% 9-PublkAdministration 26,035 29,811 14.5% 88 6 2%703 143.0% Grand Toth of Net Taxable Retail Sales 12,603,601 16,220,430 28.7% 29.822,286 41,299,741 38.5% Sates Tax Paid 300,062 466,796 23.5% 863,266 1,203.266 41.0% Key to Categories 2-Construction 6 Ul inks 3-Mamdacbnkrg 441111volesale/Rafail 9financo,lnsunutee, Real Estate, Services B-EducaUarat Services 7-ARs, Hotel R Food - 8-0Brer Services 9-Public Administration Prepared by: City of Fat Collins Finance Department Building materials and supplies Printers, feed supply stores, breweries Ali general merchandise, apparel, specialty shops Banks, credo unions, insurance, professional Instructional and leaming Restaurants, bars, hotels Auto repair, tires, beauty slaps, private dubs City of Fort Collin miscellaneous sales DANTOWN 0 doDEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 Telephone (970) 484-2020 FORT COLLINS, CO 80524 Telefax (970) 484-2069 FEBRUARY 28, 2002 ANGELA MILEWSKI 932 PIONEER AVENUE FORT COLONS, CO 8052 1 DEAR ANGELA: WE HAVE RECENTLY LEARNED THAT YOUR TERM OF OFFICE AS LPC LIAISON TO THE DOWNTOWN DEVELOPMENT AUTHORITY IS COMPLETE. WE WOULD BE REMISS IF WE DID NOT TAKE A MOMENT TO TELL YOU HOW MUCH OUR BOARD HAS APPRECIATED THE TIME AND EFFORT YOU HAVE GIVEN TO BOTH ENTITIES. YOUR PATIENCE AND PROFESSIONALISM DURING SOME OF OUR MORE 'LENGTHY' MEETINGS, AND YOUR THOUGHTFUL INPUT, WHEN APPROPRIATE, WILL BE GREATLY MISSED. IT HAS BEEN A PLEASURE TO WORK WITH YOU. ON BEHALF OF THE BOARD OF DIRECTORS AND STAFF OF THE DOWNTOWN DEVELOPMENT AUTHORITY, PLEASE ACCEPT OUR THANKS AND GOOD WISHES IN ALL YOUR FUTURE ENDEAVORS. SINCERELY, LARRY STROUD, CHAIR DOWNTOWN DEVELOPMENT AUTHORITY LS/A.1G CC: CAROL TUNNER - LPC ddoDOWNTOWN DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 Mr. Carey Hewitt (w) The Cupboard 152 South College Avenue Fort Collins, CO 80524 493-8585 FAX 493-8523 (h) 1912 Navajo Drive 80525 484-5211 (Exp: 12-31-03) 104256.754@compuserve.com Mr. Greg Belcher (w) Edwards Bed & Breakfast 402 W. Mountain Ave Fort Collins, CO 80521 493-9191 FAX 484-0706 cell 215-9191 (h) 401 W. Mountain, 80521 221-9191 (Exp:12-31-03) edshouse@edwardshouse.com Mr. Steve Taylor (w) Austin's American Grill 100 W. Mountain Avenue Fort Collins, CO 80524 481-5385 FAX 282-1102 (h) 5409 Apple Drive, 80526 225-2335 (Exp:12-31-05) fireskngmt@aol.com Mr. Jason Meadors (w) Meadors Court Reporting, LLC 140 West Oak, #266 Fort Collins, CO 80521 482-1506 FAX 482-1230 (h) 2223 Bridgestone Ct 80525 223-2446 (Exp:12-31-05) jason@reporterworks.com Mr. Chuck Wanner (Cty Council Rep) (h) 1242 W. Mountain Ave Fort Collins, CO 80521 484-0810 FAX 484-0810 (w) 484-0810 cwanner@fcgov.com Telephone (970) 484-2020 Telefox (970) 484-2069 Ms. Kim Jordan New Belgium Brewing Company 500 Linden Street Fort Collins, CO 80524 221-0524 FAX 734-448-7697 (h) 2780 Dean Drive, 80521 221-0543 (Exp:12-31-04) kjordan@newbelgium.com Ms. Mary Brayton (w) Brayton Insurance 315 W Oak St, 710/POB 1488 Fort Collins, CO 80522 484-1401 FAX 484-1453 (h) 1933 Kedron Drive 80524 498-0468 (Exp: 12-31-05) mary@braytonmsurance.com Mr. Rick Goodale (w) Goodale & Company 201 S. College Avenue Fort Collins, CO 80524 493-5400 FAX 221-5058 (h) 701 Gregory Road 80524 482-8652 (Exp:12-31-04) fwg@frii.com Mr. Larry Stroud (w) Realtec 255 E. Monroe Drive Fort Collins, CO 80525 229-9900 FAX 282-1080 (h) 5706 N. Taft Hill Rd 80524 484-6869 (Exp: 12-31-05) stroud@realteccommercial.com Ms. Lucia Liley (DDA Legal Counsel) (w) 110 East Oak Street Fort Collins, CO 80524 482-4322 FAX 482-5719 (h) 1113 Williams 493-8317 Mr. Bill Bertschy (Cty Council Alt) (h) 430 Peterson 484-8838 Fort Collins, CO 80524 am.am.Vb..m1.t01 • rI ON PR( March 4. 2002 MOUNTAIN AVENUE CORNERS (3) AND MOUNTAIN AVENUE RE -CROWNING BY City of Fort Collins — Parks, Engineering and Utilities Departments Projected Agenda: Northwest Comer College and Mountain — Austin's Timing: City of Fort Collins Utility Crew — will complete east side of Austin's week of March 4, 2002. Outside Comractor — surface demolition and surface renovation to follow starting Thursday March 74ti. Southwest Corner College and Mountain — City Drug Timing: City of Fort Collins Utility Crew — start storm drainage work the week of March 4, 2002. Outside Contractor — surface demolition with surface renovation to follow (start date to be determined but approximately April 15, 2002). Southeast Comer College and Mountain — Cache Bank and Trust Timing: To be determined but will be part of this project. Mountain Avenue re -crowning — Mt. Avenue east of College Avenue (west bound lanes). Timing: To be determined but will be part of this project. Contacts: Kyle Lambrecht — Project Engineer - City of Fort Collins Engineering Dept, 221-6605. Virgil Taylor — Project Manager - City of Fort Collins Parks Dept. 221-6365 Note: This project is expected to be complete by early summer depending on the weather and contractor schedules. Additional information will follow as the project gets underway.