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HomeMy WebLinkAboutDowntown Development Authority - Minutes - 10/03/2002E DOWNTOWN DEVELOPMENT AUTHORITY REGULAR DIRECTORS' MEETING LARRY STROUD, CHAIR 229-9900 (V) "BILL BERmCHY, COUNCIL LIAISON 484-8838 (W/) ANNE GARRISON, STAFF LWSON 484-2020 'Mh MINUTES OF OCTOBER 3, 2002 REGULAR MEETING THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY MET IN REGULAR SESSION AT 7:30 A.M. ON OCTOBER 3, 2002 IN THE MEETING ROOM AT HOME STATE BANK - 303 EAST MOUNTAIN AVENUE, FORT COWNS, CO 80524. PRESENT THERE WERE PRESENT: LARRY STROUD. CHAIR Kim JORDAR, VICE CHAIR JASON MEADORS, SECRETARY/TREASURER MARY BRAYTON RICK GOOOALS CARRY HEWITT GREG BRLCHER STEVE TAYLOR BILL BERTSCHY STAFF: ROBERT STEINER. EXECUTIVE DIRECTOR ANNE GARRISON LUCIA ULEY, LEGAL COUNSEL GUEsY3: JOHN FUCMBACH, ALA" KRCMARIK, MAYOR MARTINEZ. CLARK MA , KERRY CASTLE, OAWD SHORT, MYRNE WATROUs, RICK HUFMAORL, SAM MCFERRAN CALL TO ORDER MR. STROUD CALLED THE MEETINO TO ORDER AND ROLL CALL WAS TAKEN. APPROVAL OF MINUTES MR. MEADORS MOVED TO APPROVE THR MINUTES OF SEPTEMBER 18. 2002 THIS wAs SECONDED BY MR, GOODALE AND CARRIED UNANIMOUSLY. PROJECT COMMITMENT A YEAR AGO, THE BOARD COMMITTED UP TO $64,000 TOWARD THE RESTORATION OF THE OLD OLD BAPTIST CHURCH BAPTIST CHURCH. IT WAS CONTINGENT ON SECURING A STATE HISTORIC GRANT, WHICH THEY DID, AND IT 3HOULD BE NOTED THAT DDA FUNDING REPRESENTS THE FINAL, LOCAL CASH MATCH TO THE STATE HISTORIC GRANT. TODAY, THE BOARD 13 BEING ASKED TO RENEW THE COMMITMENT FOR ONE YEAR, ALTHOUGH THIS PROJECT 13 SLATED FOR COMPLETION BY THE END OF 2002. MR, HEWITT MOVED TO EXTEND THE PRO,)ECT COMMITMENT A3 STATED, THIS WAS SECONDED BY MR. BELCHER AND CARRIED UNANIMOUSLY, NORTH FRONT RANGE RICK HUFNAGEL IS A REPRESENTATIVE OF THE METROPOLITAN PLANNING ORGARII TION, A METROPOLITAN UPDATE FEDERALLY DESIGNATED AGENCY, WORKING WITH CDOT TO ACCOMPLISH TRANSPORTATION PLANNING. THE WORK PROGRAM COMPRISES A 20 YEAR LONG RANGE TRANSPORTATION PLAN, AND A 6 YEAR T RANsPORTATION IMPROVEMENT PROGRAM. THE LATTER REPRESENTS CURRENT PROJECTS; THREE INCLUDE COMPLIANCE WITH STATE AIR QUALITY PLA1,43, AND WORKING WITH CITIES TO IMPLEMENT THEM. RECENTLY, A SURVEY WAS COMPLETED OF 2,000 HOU3EHOLDS, TOGETHER WITH A TRAVEL JOURNAL, WHICH HAVE PROVED TO BE VALUABLE TOOLS IN ASSESSING THE TRAFFIC PATTERNS • DDA MINUTES PAGE 2 INCORPORATING WORK, SHOPPING AND HEALTH NEEDS, THEY ALSO IDENTIFY EMPLOYMENT CENTER LOCATIONS, AND THE PERCENTAGE OF PEOPLE WHO TRAVEL FROM THIS REGION TO WORK IN DENVER. WHICH SURPRISINGLY IS ONLY 2.0%, LOWLAND HAS THE MOST COMMUTERS WITH 45% LEAVING TOWN EACH DAY TO WORK IN ANOTHER COMMUNITY, WHILE ONLY 1 7% OF THE WORK FORCE LEAVES FORT COLLINS TO WORK ELSEWHERE. THE GOOD NEWS IS THAT 30% OF THE REGION RETURNS TO FORT COLLINS TO SHOP, AND 35% To WORK. THE PROCESS IS UNDERWAY WITH THE PASSAGE OF 12 RESOLUTIONS BY VARIOUS CITES, AND THE NEXT STAGE IS T X PUBLIC OPINION SURVEY THIS FALL, FOLLOWED BY SOME IN DEPTH PARTICIPATION BETWEEN THE NFRTA AND THE GENERAL PUBLIC, THE FINAL STEPS WILL BE THE CREATION AND APPROVAL OF AN IGA, AND A CAMPAIGN FOR A BALLOT INITIATIVE, POLICE CONFERENCE AT A RECENT DOWNTOWN BUSINESS ASSOCIATION MEETING, DARIN ATTEBERRY ASKED THE BOARD FUNDING TO CONSIDER PROVIDING $2,000 SO THAT ALL DISTRICT #I OFFICERS COULD ATTEND A SEMINAR DEALING WITH PROBLEMS COMMON TO DOWNTOWN AREAS, THE PROGRAM IS VERY TARGETED AND WOULD BE BENEFICIAL TO OUR POLICE FORCE. MR. STEINER INQUIRED IF THE DDA MIGHT HAVE AN INTEREST IN UNDERWRITING A PORTION OF THIS EDUCATIONAL OPPORTUNITY, TOGETHER WITH THE DBA. FOLLOWING A BRIEF DISCUSSION, MR. BELCHER MOVED TO SHARE THE COST OF THE CONFERENCE WITH DBA UP TO $ 1,000. THIS WAS SECONDED BY MR. TAYLOR AND CARRIED UNANIMOUSLY. MR. BERTSCHY NOTED THAT IT MIGHT BE APPROPRIATE FOR ONE OF THE OFFICERS TO PROVIDE A REPORT TO THE DDA FOLLOWING THE CONFERENCE. MARKETING MR. STEINER SUGGESTED THAT IT MAY BE USEFUL FOR DDA TO ENGAGE IN MORE MARKETING THAN IN THE PAST. HE SUGGESTED PLACING AN INSERT IN THE NORTHERN COLORADO BUSINESS REPORT, TARGETED TO THE DEVELOPMENT COMMUNITY OF THE CENTRAL BUSINESS DISTRICT, AND INCLUDE SOME PROJECT PROFILES, SO THE PUBLIC CAN BETTER UNDERSTAND NOW TO PARTICIPATE. MR. STEINER ALSO SUGGESTED A WEB SITE, TARGETED TO THE DEVELOPMENT COMMUNITY, WITH LINKS TO THE CITY, DBA, CHAMBER OF COMMERCE AND COMMERCIAL REAL ESTATE, URBAN LAND INSTITUTE, ETC. THE SITE MIGHT ALSO CARRY AN EXPLANATION OF TA% INCREMENT FINANCING. IT COULD ALSO INCLUDE A FORM TO ESTABLISH A DATABASE. SUGGESTED COSTS WERE APPROXIMATE, AND IT WAS SUGGESTED IT BE FUNDED FROM THE 'CONTNGENCY' LINE ITEM, BUT NOT UNTIL 2003. MR, STROUD RECOMMENDED THAT THE FIRST STEP IS To AUTHORIZE MR. STEINER TO START WORK ON A DDA WEB SITE, THIS WAS SO MOVED BY MR, BELCHER IN THE AMOUNT OF UP TO $3,000 AND TIE MOTION WAS SECONDED BY MR. BERTSCHY. MR. BELCHER THEN AMENDED HIS MOTION TO STATE THAT THE FUNDING FOR THE WEB SITE SHOULD BE UP TO $5,000 INSTEAD OF $3,000 AND WITH THIS, THE MOTON CARRIED UNANIMOUSLY, 2003 BUDGET THE BUDGET PRESENTED TODAY IS IDENTICAL To THE ONE PRESENTED IN DULY, WITH THE EXCEPTION OF AN ADJUSTMENT TO THE MILL LEVY. AS APPROVED EY THE BOARD AT THE SPEC L MEETING ON SEPTEMBER 18. 2002. IN ADDITION, FUNDS HAVE BEEN ALLOCATED TO THE DOWNTOWN INCREASED MAINTENANCE AND SECURITY, BUT TH13 PROGRAM IS NOT YET IN PLACE. ONE OF THE RETREAT AGENDA ITEMS WILL BE TO DISCUSS SUPPORTING THE 7,5 MILL LEVY FOR A BUSINESS IMPROVEMENT DISTRICT, AT THIS JUNCTURE, MR. MEADORS MOVED TO ADOPT RESOLUTIONS 2002-04, (FIXING THE MILL LEVY) 2002-05. (BUDGET AND 2002-06, (DEBT SERVICE PAYMENT) THE LATTER WITH AMENDMENTS AS STATED, THIS WAS SECONDED BY MR, BELCHER AND CARRIED UNANIMOUSLY OTHER BUSINESS M LINDEN STREET RFP - HAS BEEN COMPLETED, AND COUNSEL IS CHECKING THE LEGAL LANGUAGE, IT IS PLANNED TO ISSUE THIS IN DDA'3 NAME RATHER THAN THE CITY, AND IT SHOULD BE ON THE STREETS WITHIN SEVEN TO FOURTEEN DAYS. - EMPIRE HOTEL - IT 13 BELIEVED STEVE LEVINGER HAS CLOSED ON THE PROPERTY, AND PLANS TO HAVE RESIDENTIAL UNITS ON THE UPPER FLOOR, RETAIL ON THE FIRST FLOOR AND TURN THE BASEMENT INTO STORAGE FOR USE BY OTHER BUSINESSES. DOWNTOWN STRATEGIC PLAN MEETING - ON OCTOBER 23, IN THE CRY OFFICE BUILDING COMMUNITY ROOM AT 7:30 A.M. TWO DOWNTOWN STRATEGIC PLAN CONSULTANTS WILL ADDRESS BOTH THE DDA AND DBA BOARDS. LES KAPLAN LETTER - THE BOARD DISCUSSED THE CONTENTS OF THIS LETTER BRIEFLY WHICH EXPRESSED CONCERN OVER THE CURRENT METHOD FOR LIQUOR LICENSE ISSUANCE. MR. BERTBCHY EXPLAINED THAT ONE OF THE REASONS FOR THE DECISION TO USE A JUDGE RATHER THAN A PANEL, WAS TO 'DEPOLITICIZE' THE PROCESS. DECISIONS WOULD, THEREFORE, HAVE THEIR "SIB IN THE LAW, AND THUS A 'STRONO' BUSINESS OWNER, FLANKED BY AN ATTORNEY WOULD NOT INTIMIDATE OR INFLUENCE THE DECISION. DDA MINUTES PAOE3 MR. STROUD SUOOESTED THAT LIQUOR LICENSING SHOULD BE PART OF THE LONINO LAWS, (USE OF ESTABLISHMENT) THEN THERE IS SOME CLEAR DIRECTION FOR THOSE WHO MUST MANDATE THEM. IT WAS SUOOESTEO THIS MIGHT BE A RETREAT AOENDA ITEM. ♦ CTTY COUNCIL MEETING - MR. FlSCHBACH INVRED THE BOARD TO ATTEND AN IMPORTANT COUNCIL MEETINO THIS COMING T)EBDAY, ADJOURN TIERS BEING NO FURTHER BUSINESS, THE MEETINO ADJOURNED AT 9. 10 A.M. JASON MEADORS, SECRETARY ddoDOWNTOWN DEVELOPMENT AUTHORITY TO: DDA Board of Direct rs- FROM: Chip Steiner DATE: November 4, 2002 RE: 300 East Mountain Avenue Redevelopment Ernie and Marilyn Garner, owners of the building at 300 West Mountain Avenue, are proposing to redevelop the property by adding four apartment units in a second and partial third floor. The commercial space on the first floor will be completely gutted and rebuilt. Three of the apartments will be two stories with access to penthouse patio space. All the units will have a one -car garage incorporated into the Chestnut facing facade of the building. Facade materials will be stone masonry and there is a prominent corner feature to the facade that picks up on a very common design element in downtown Fort Collins. Total project investment is calculated at $671,700. Improvements proposed for DDA participation include the facade, (storefronts, windows, doors, masonry, and ironwork) and replacement of the sidewalk, curb and gutter. The architect's estimate of these improvements is $171,000. Staff calculates an annual tax increment from the completed project to be $8,200. On a nine-year debt schedule at five percent this would support a DDA investment of about $58,300 (the residential portion of the project makes up about 70 percent of the investment). The owners are requesting a DDA investment of $87,321. This proposal would significantly improve the corner of East Mountain and Chestnut. As designed, it will provide a nice compliment to Home State Bank across Mountain Avenue. The residential component, of course, fits with long-standing DDA objectives. Staff strongly urges Board support for the full $87,321 request. The residential part of the project generates 72 percent less tax increment than a comparably sized commercial space and it is only for this reason that the supportable debt is so low. If the entire project were built as commercial space, it would generate enough tax increment to support a debt of $125,300. 19 Old Town Square • Suite 230 • Fort Collins, Colorado 80524 • tel: 970.484.2020. • far: 970.484.2069 If the Board agrees to participate, the project will be added to the next tax increment bond issue or, depending on the outcome of the retreat, added to the list or projects to be funded from annual excess tax increment revenues. DOWNTOWN DEVELOPMENT AUTHORITY PROJECT COMMITMENT TERMS The Downtown Development Authority Board of Directors makes this preliminary commitment to participate in 300 East Mountain Avenue based upon the following terms: 1. The commitment by the DDA is for a period of 12 months commencing on the date the Board of Directors votes in favor of participation. If this project is being funded from administrative resources, it is contingent upon re -appropriation of funds by City Council if the 12-month period extends into the next budget year. If this project is being funded through a tax increment debt instrument, the DDA commitment is contingent upon approval by City Council. Funding type: Administrative X TIF. 2. The project owner must provide the DDA with periodic updates, the frequency to be determined on a case -by -case basis. 3. Extension of the 12-month commitment may be considered upon the formal request of the project owner or authorized representative and must be placed on the Board of Director's agenda no later than the 12a' month of the most recent commitment term then in effect. 4. If there is a change in project ownership, the continuation of this commitment requires notice to the Downtown Development Authority and the Board may, at its sole discretion, require reconsideration of the DDA commitment. 5. Reduction in the private investment for taxable improvements, here declared at 671 700 , of more than 10 percent requires reconsideration of the Authority's commitment by the Board of Directors. 6. This commitment is contingent upon the completed project being consistent in scope, use, and design with that presented to the Board at the time this commitment was made. If no scope, use, and design have been provided at the time of this commitment, the commitment is continent upon the acceptance by the Board of Directors of a scope, use, and design as submitted at some later date but prior to any disbursement of funds. 7. This commitment is expressly contingent upon the acceptance and execution of an agreement between the Downtown Development Authority and the project owner(s). The DDA Commitment is: Up to $87,321 The date of this commitment is: November 7, 2002 Project Owner Please Print Name and Title: Downtown Development Authority DOWNTOWN DEVELOPMENT AUTHORITY TO: DDA Board hectors FROM: Chip Steine DATE: November 4, 2002 RE: Marketing/Website Development Proposals We received two proposals to provide us with web page development and collateral (that means old-fashioned marketing stuff such as brochures and pamphlets) materials. They are from Wirestone and Burns Marketing. The proposals are attached although it is difficult to compare them directly to each other. Below is a synopsis: Wirestone: Website design, copyediting, programming, development: $3,000 Presentation folder, insert template 33,500 Subtotal $7,500 Optional new logo design 1,500 Total with logo $9,000 Burns Marketing: Website design and development $2,900 Pocket folder 1,200* Subtotal $4,100 Optional advance web administration (would allow users to search and view all available DT properties) $ 800 Optional browser -based administration tool including training and subscription $1,125 Total with all options $6,025 *Does not include photography, if any. I really don't have a recommendation on this. While Wirestone is more expensive I can't effectively evaluate the skills behind each proposal. The Downtown Business Association uses Wirestone and it may therefore have more ability to blend our sites together. 19 Old Town Square • Suite 230 Fort Collins,. Colorado 80524 tel: 970.484.2020 • fax: 970.484.2069 DDA Website J Subject: DDA Website Date: Fri, 1 Nov 2002 15:16:09 -0700 From: "Ti" <tib@wirestone.com> To: <Steinco@frii.com> Hi Chip, Based on our conversation yesterday, here is Wirestone's estimate for the services you requested. Website development. Informational site on general purpose, board, services, etc for DDA, etc. Viewers can contact Chip or DDA through email link. Design, copy editing, programming and development $5,000. This fee will be reduced to $3,000 as a contribution to the DDA. Presentation folder, development of insert template that can be imprinted on laser printer to allow for maximum shelf life. Does not include printing of folder, or inserts. Design fee $3,500. Optional logo or logotype development. It is my opinion that this is a good time to upgrade the image of the DDA to that it can be introduced through the website and support materials. Your organization works with large companies and your image should reflect your ability to deal with companies at that level. Logo design fee $3,500. This fee will be reduced to $1,500 as a contribution to the DDA. Hope this give you what you need to make a decision. If not, please feel free contact me through email or at the office. Ti Bensen Wirestone 1 of 1 1114/2002 7:16 AM Burns MarketinglCommunications 363 West Drake Road, Fort Collins, CO 80526 970.223.4060, fax 970,223,4456 www.bumsmarkeUng.com Proposal — Website Development October 31, 2002 Prepared for: Chip Steiner, Downtown Development Association Prepared by: Bums Marketing Communications Project Descriptkm Based on our discussions, Bums Marketing Communications proposes to supply the following projects: A. Website Development Including: • Development of website flow chart • Design of home page and overall "look and feel" • Integration of provided web content • Registration and setup of domain (fortoollinsdowntown.com is available) • Development of administrative management tool for some web updates (optional, details included below)\ We will approach this project In three phases. Phase one will include the review and approval of the overall flow chart for the website. Phase two will Include the review and approval of the overall graphic design (look and feel). And phase three will include the final website production of html code and training on the administration tools. Downtown Development Association to provide all web content and graphic images of board of directors. Timeframe................................................................................................... ................. 3.4 weeks Cost--- ... ..... ...................................................................... ........................................... .......... $2,g00 Optional costs: Assistance in copywriting or the development of original copy ............. $135/hour Ongoing costs: Hosting and 10 POP 3 Email Addresses...............................................$40/month Additional Web Development options: Property Listing Management We have discussed developing some custom web administration for your website that will help to give the site a fresh feel as well as help you generate leads for downtown property sales. The following features would be included in this administration tool are as follows: • Login/Logout functionality for your administration • View/report, add, edit and delete property listings from your website • Searchable interface on the public's side of the web for users to view all available properties. Cost---- ... _ ._........................_..............._................_..._......._............._. .$800 z0 'd 99bb Paz OL6 'ON xdd dS3 /SNHA8 Rd 6I:b0 IIH,I NN-IS-100 E Integration of content management program for on-line updating We can also provide a cost-effective and easy -to -use content management solution for your web site through our technical partner Ektron. They offer a product called CMS100 that allows you to edit any of your web pages through a browser based administration tool. If you have used Word you can operate this system, it is just that easy. We purchase and install this product on your behalf and the Downtown Development Association would retain all licenses for the software. CMS100 has the following basic feature set: Secure login Multiple users and administrators Point -and -click content management, much like using Microsoft Word Full Image library Full document library We require training be a mandatory step in the proarss of integrating a content tool into your web site. Even though the tools are very intuitive and easy to learn, it helps speed up the process of getting your people familiar and comfortable with the system. CMS100Cost............................................................................................ ...... $750 + Training cMS100training ......... .............. .................. .... ......... .............. ............ ....... ........................... $250 CMS100 Code Subscription (free product upgrades for a year) ... ..... .............. .......... .......... $125 B. Pocket Folder Design and Printing linckiding: • Design of pocket folder with quoted options for final output and printing • Integration of provided content • Integration of Photography for web and printed projects (Photography requirementstneWs and budgetTBD) • Printing options below Printing 2 PMS colors on one side — wlbleeds Printing 2 PMS colors on two sides—wNeeds Printing 4 PMS colors on one side — wlbieeds Printing 4 PMS colors on two sides —w/bleeds Bindery: Die cut wlBC slits, score, fold and glue to a finished size of 9 x 12 wltwo 4" pockets Stock: 80# LX Velvet Cover - white Printing Options Prindng 2 PMS colors on one side— w/bleeds Quantity 250: $896 Quantity 500: $972 Quantity 1000: $1147 Printing 2 PMS colors on two sides — w/bleeds Quantity 250: $1174 Quantity 500: $1273 Quantity 1000: $1493 60 'd 99bb HZ OL6 'ON Xd.d dS8 /SNH08 Wd 0M AH,L ZOH-I£-100 PrMHng 4 PUS colors on one side — w/bleeds Quantity 250: $1300 Quantity 500: $1377 Quantity 1000: $1557 Printing 4 PUS colors on two sides — w/bleeds Quantity 250: $1685 Quantity 500: $1988 Quantity 1000: $2218 Design and project management cost......................................................................................$1200 Photography............................................................................................................................. $TBD Optional costs: Assistance in copywriting or the development of original copy ............. $135/hour VO 'd 99VV HZ OL6 'ON XVA VS3 /SM118 Wd 0VO (1H,1 M-1£-100 DOWNTOWN DEVELOPMENT ddoAUTHORITY TO: DDA Board of Directors FROM: Chip Steiner DATE: November 4, 2002 RE: CooperSmith's Silo CD As a condition for allowing CooperSmith's to construct a silo outside its pub, the DDA required that a $1,500 CD be bought and held against the possibility that the silo would need to be removed if the brewing portion of the business were to go away. Scott Smith, one of the owners of the pub, has asked the DDA to allow him to cash in the CD —that is he wishes to be released from the requirement to hold a reserve. Staff recommends approval. If the Board concurs, it needs to authorize the chair to sign an amended agreement to be prepared by the DDA's attorney. 19 Old Town Square • Suite 230 • Fort Collins, Colorado 80524 • tel: 970.484.2020 • fax: 970.484.2069 DOWNTOWN DEVELOPMENT ddoAUTHORITY TO: DDA Board of c FROM: Chip Steiner DATE: November 4, 2002 RE: Amending Resolution 2002-03 Closing Old Town Square Plaza At its last meeting, the DDA Board approved Resolution 2002-03 that closed Old Town Square Plaza between the hours of two am. and six a.m. The City has asked the DDA to amend the resolution to specifically state that through the permitting process events can be legally held on the plaza during hours of closure. This does not materially change the intent of the resolution. However, the City is requesting it so that there is compliance with the City ordinance (pending first reading Tuesday evening) closing the southwest corner of the plaza. A redrafted resolution, complying with City Council action, will be provided at the Thursday Board meeting. 19 Old Town Square • Suite 230 • Fort Collins, Colorado 80524 tel: 970.484.2020 • fax: 970.484.2069 ddoDOWNTOWN DEVELOPMENT AUTHORITY AGENDA DOWNTOWN DEVELOPMENT AUTHORITY ANNUAL RETREAT NOVEMBER 7, 2002 THE LODGE - 107 NORTH MELDRUM (BEHIND THE EDWARDS HOUSEI (TO FOLLOW BOARD MEETING AND LUNCH APPROXIMATELY 1 :30 P.M. - 5:00 P.M. I . FINANCIAL PROJECTIONS A. PROJECT PRIORITIES B. FUNDING ALLOCATIONS 2. DDA AFTER 201 1 3. LIAISING WfTH CITY COUNCIL AND OTHERS 4. PATIO POLICY 5. MAINTENANCE AND SECURITY FUNDING 19 Old Town Square • Suite 230 • Fort Collins, Colorado 80524 • tel: 970.484.2020 fax: 970.484.2069