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HomeMy WebLinkAboutDowntown Development Authority - Minutes - 05/07/1998oaWNTOWN • DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 DOWNTOWN DEVELOPMENT AUTHORITY Regular Directors' Meeting Kermit Allard, Chair 482-1893 (W) Chuck Wanner, Council Liaison 484-3014 (W Anne Ganison,'Staff Liaison 484-2020 (W) MINUTES OF MAY 7, 1998 Telephone (970) 484-2020 Telefax (970) 484-2069 REGULAR MEETING The Board of Directors of the Downtown Development Authority met in regular session at 7:30 a.rrL on May 7, 1998 in the Meeting Room at Home State Bank 303 East Mountain Avenue. PRESENT There were present: Kermit Allard, Chair Mary Brayton, Vice Chair Jason Meadors, Secretary Steve Slezak Larry Stroud Chuck Wanner ABSENT Margaret Brown John Pitner Greg Belcher, Treasurer STAFF Chip Steiner, Consultant Anne Garrison Lucia Liley, Legal Counsel GUESTS Ann Tumquist, Timothy Wilder, Jay Hardy, Clark Mapes, Marty Hefferman, Dave Veldman, John Amolfo, Bud Frick, DDA MINUTES PAGE 2 CALL TO ORDER Mr. Allard called the meeting to order and roll call was taken. MINUTES A motion was made by Mr. Meadors to approve the minutes of April 2, 1998 with a correction to page 4, under the heading' 185 North College Avenue.' The sentence should read 'Mr. Siezak made a motion to support the project, and encouraged Mr. & Mrs. Anderson to move forward with their plans.' This was seconded, as amended, by Mr. Wanner and carried unanimously. COMMUNITY Ann Tumquist from the City Manager's office, later joined by Marty Hefferman, CHOICES provided handouts to the Board, and explained the status of the five RES (98-3) projects requiring site selection. Three are land purchase only at this time, and two others are slated for construction. The Performing Arts Center, the Library and the new Police building were funded for the land acquisition only, while the new Northside Community Center, and the Horticultural Center were funded for construction. The Boards and Commissions involved in this process have made recommendations to City Council for four out of five of the projects. Three land sites are being presented to Council on Tuesday,. . Performing Arts Center ' Main library • New Police Building The following recommendations were made by the relevant Boards and Commissions: That the Performing Arts Center be located downtown in the Civic Center area • That a partnership with CSU be pursued in programming areas, as opposed to a jointly owned physical plant (Since no offerings to sell land have been forthcoming from the private sector, Staff will ask City Council for direction in pursuing a downtown site.) The recommendation from the Library Board is similar. It advocated Council consider downtown as the site for a new Library. Discussions have centered around whether or not the structure should be a 'main' or 'branch' Library, and the Board recommended a new Main Library located in the Downtown Civic Center area. A large number of sites were proposed for the new Northside Center, however after some review, it was determined that from the DDA's perspective the current location was best This project however, is not funded until 2004 and therefore options will be held open until closer to time. The above recommendations will go before Council on Tuesday, then on May 26, 1998 discussions will take place on the Community Horticultural Center, for which the Parks and Recreation Board has recommended a site on the east end of Lee Martinez Park This may prove controversial because of environmental issues involved. The Resource Recovery Farm may be an alternative site. Mr. Steiner then referred the Board to the attached resolution. In the discussion DDA MINUTES PAGE 3 which followed, Mr. Allard suggested that the word 'endorse' in the Resolution explanation be changed to 'support.' Mr. Slezak conjectured that any reference to the Library might be premature. Other Board members recommended tightening up the language of the resolution in specific areas. Mr. Slezak then made a motion to support the adoption of Resolution 98-3 amended to exclude any language concerning the Library, and include encouraging the Community Center to locate in the downtown, but on a different site. This was seconded by Mr. Stroud who raised an issue concerning the validity of locating the Horticultural Center in the downtown area, his concerns were ably addressed by the Board. The motion was then restated by Mr. Allard for the clarification of the Board. To move for the adoption of Resolution 98-3, eliminating the reference to the Library being located in the Downtown Civic Center, and reference to 'Library' under the third 'whereas' should also be struck The Community Center reference should read 'Downtown' location instead of 'existing' location, but add `with consideration to other central and northern sites should they materialize.' In addition, change the Performing Arts Center Downtown location to read that 'takes advantage of existing and approved parking.' Mr. Stroud offered a friendly amendment to state that if it is the City's decision to build one central library, that the site should be a downtown location. The amendment being acceptable to both Messrs. Slezak and Stroud, the motion carried with Mr. Wanner abstaining. WALNUT STREET Dave Veldman approached the Board with a view to initiating IMPROVEMENTS improvements to Walnut Street, similar to those made on Linden Street He advised that the Landmark Preservation Commission is designating sidewalks and Right of Way's into the Historic District As a result, there may be opportunity to obtain some State Historic grants to assist with this project. The LaPorte/College intersection is at the top of GID's planned improvements. Mr. Veldman envisions expanded pedestrian walkways, adding enhanced lighting and pedestrian furniture. The portion designated would begin at the alley behind Linden Street out to the inter- section at Walnut and Pine, then around 200 Walnut Street - Clark Mapes spoke to the fact that the GID generates about $115 - $125,000 a year and has a list of ten projects - some prioritized. The first is the LaPorte/College intersection. This will be the pedestrian link to the Civic Center. Mr. Steiner suggested that it might be viable, at this time, to put together a Special Improvement District which could partially help fund the actual streetscape improvements, as well as carry out the longer term\ maintenance for Old Town Square; possibly the entire Historic District. Mr. Meadors moved to direct the Consultant to explore possible funding sources for Walnut Street improvements, including but not limited to, the formation of a Special Improvement District This was seconded by DDA MINUTES PAGE 4 Mr. Wanner and carried unanimously. POUDRE On May 30, 1998 a symposium will be presented by the Poudre River Trust RIVER TRUST Mr. Wilder, in company with Mr. Mapes displayed a schematic, and called for input in the form of questions and comments on some of the concepts being presented The area has been divided into eight categories, and in the discussion which followed, questions concerning the natural area set back buffer were raised. Clark Mapes explained that City-wide, all natural areas and the river in totality are considered natural areas. language exists to state that the river should have a continuous landscape buffer along the sides of the waterway from 100' to 300', except for one zone district which exists between Linden and Lincoln on the south side, because in some cases there is less than 100' available, therefore no measure is given for this continuous buffer. This raised some questions regarding the pink areas as shown on the map, which Mr. Mapes admitted were in error. Mr. Wanner pointed out that the pink areas, as designated, are not natural areas. They may be a natural resource opportunity or value, but that we should have the land use pattern down much more accurately, particularly in an area where land is sold by the square foot rather than the acre. Transition zoning is perhaps a better name for these pink areas. At the close of the discussion, the Board requested legal and land use definitions as they relate to natural areas of the map, be corrected and/or tightened up as needed. Mr. Steiner called for two DDA representatives to attend the May 30, forum and Mr. Meadors volunteered, with Mr. Slezak agreeing to serve as an alternate. Ms. Brayton will attend representing the Downtown Business Association, so Mr. Steiner will seek one more Board representative. OTHER BUSINESS Project Updates were reviewed by Mr. Steiner, and the Board was apprised of the status of the CDBG Grant Fund request The DDA having presented its annual bid for funding, simultaneously withdrew the request to allow funds to be channeled to aid the flood situation. Ms. Brayton requested the Board refer to the Mulberry/Lemay Crossing project as such and not as the Wal-Mart issue; which in and of itself, is only a potential tenant at this time. Mr. Hardy reported that the Old Town Square Canopy is in place, with just a few minor adjustments needed. ADJOURN There being no further business, the meeting adjourned at 8:50 a.m. Jason Meadors, Secretary DOWMOWN UWDEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 Telephone (970) 484-2020 FORT COLLINS, CO 80524 Telefax (970) 484-2069 TO: DDA Board of D' ctors FROM: Chip Steiner C DATE: June 1, 1998 RE: 401 West Mountain Avenue The DDA has been approached to participate in the development of a mixed -use project located at the southeast corner of West Mountain Avenue and Meldrum Streets. Greg Belcher is one of the owners of this project. The proposal includes retail facilities at street level, offices on the second level and two residential units on the top floor of the three-story structure. As the attached letter indicates, the finished building will include about 13,700 square feet of finished space. Estimated cost of the project excluding acquisition is $1,782,800. Of that amount, $170,800 is attributable to off -site improvements (i.e. right-of-way, non-taxable improvements). Another $116,000 are project fees which leaves a net hard improvement value of $1,496,000. Assuming the project is appraised at the full value of the hard improvements, it will generate about $40,000 annually in property taxes. Current tax liability is about $4,000 leaving a tax increment of $36,000. If the DDA were to pay for the entire cost of the public improvements, the $36,000 in tax increment would need to be committed for the next five years. ($170,800 divided by $36,000 = 4.75 years). This is a textbook downtown project. It will result is some low -intensity neighborhood retail, it will increase the availability of professional services downtown, and it includes market -rate urban housing. The design is contemporary but not intrusive. It is the kind of project that suggests downtown Fort Collins is working. DDA participation will encourage the project to happen and may help stimulate others like it. If the Board endorses DDA participation, it would be in an arrangement similar to that of Home State Bank. If the City agrees that the revenues exist (see highlighted area of attached spreadsheet) a short-term loan could be secured and retired immediately. If the revenues do not exist, the note will be for as many years as are necessary to retire the obligation using the $36,000 annual tax increment. DDA participation would be in the form of reimbursement following documentation of public improvement expenditures and adoption of a formal agreement. In addition to this memorandum, the agenda item includes a DDA cashflow spreadsheet, a cost estimate in the form of a letter from the architects, elevations and site plan of the project, and a sample DDA commitment form. VAUGHT FRYE May 29, 1998 Mr. Chip Steiner Steiner Company 201 S. College Ave. Fort Collins, CO 80524 Re: 401 W. Mountain DDA Application Dear Chip: Enclosed are preliminary drawings for our proposed mixed -use project located at 401 W. Mountain. Our estimates are preliminary however we have consulted with a general contractor and believe them to be realistic. They are as follows: On -Site Improvements Building (Core & Shell, Tenants Imp.) $1,496,000.00 Site/City Fees $ 116,000.00 Off -Site Improvements $ 170,800.00 Total $1,782,800.00 This estimate includes no land or soft costs. The total area of the project including basements and garages is 18,500 s.f. +/-. The finished area excluding basement and garages is 13,680 s.f. +/-. If you havi an}\additional questions, please contact me. S c�ereelly, Joe Frye JF/dw Enclosure land planning • architecture 1113 Stonev Hill Drive • Fort Collins, Colorado 80525 • 970-224-1191 • FAX 970-224-1662 (tl IJ ; : a=ul■®si _ c, • Ini 4 ©� a� Y F v n � ♦ Y� D I u F x_ 5 S 0 0� 10 0l p 0 1mus wnscn;W i4iNoN 8661 Yt:888t 82 AN nul BAP"1S>t086\et0-86\00-86\s6utmai0\ 5 PROJECT COMMITMENT TERMS The Downtown Development Authority Board of Directors makes its preliminary commitment to participate in project based upon the following terms: 1. The commitment by the DDA is for a period of 12 months commencing on the date the Board of Directors votes in favor of participation. This commitment is contingent upon a re -appropriation of funds by City Council if the 12 month period extends into the next budget year. 2. The project owner must provide the DDA with periodic updates, the frequency to be determined on a case -by -case basis. Extension of the 12-month commitment may be considered only upon the formal request of the project owner and must be placed on the Board of Director's agenda no later than the 12th month of the most recent commitment then in effect. 4. If there is a change in entity ownership the continuation of this commitment requires notice to the Downtown Development authority and permits reconsideration by Board of Directors. Reduction in the private investment, here declared at , of more than 10 percent requires reconsideration of the Authority's commitment by the Board of Directors. 6. This commitment is contingent upon the completed project being consistent in scope, use and appearance with that presented to the board at the time this commitment is made. 7. This commitment is expressly contingent upon the acceptance and execution of an agreement between the Downtown Development authority and the project owner. The DDA Commitment The Date of this commitment Project Owner Downtown Development Authority Chair ,nen-- 11No e:@ W: Eg3! � � ��k�,, ro� Lu�� 00 LULUI «e- 2§ \ &■ . � §■ �°� � A°2l $ |� § §gilt 2 § $°|7 R ! §� A ITI §� � �■ ° ,. 2■ loco | §� 9°' $ � ° §� f $ | if ■% § | ■ |� | , �� � 2|||! � , � ■ ■ �A� ���■■§��� � } CSL k I | ! o»2„Zs e e, q% m aK2 P.001 ■ DOWNTOWN DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 TO: DA Board of Direct s FROM: Chip Steiner A DATE: June 2, 1998 RE: Art in Public Places Telephone (970) 484-2020 Telefax (970) 484-2069 The City is proposing to purchase $200,000 of art to be placed along College Avenue from Maple Street south to Olive Street. This will be an exciting addition to the cultural center of this community. Ellen Martin of the Lincoln Center will discuss this proposal with the Board. A selection committee is being formed which will include one DDA representative. I will be happy to fill this slot if there no Board member wishes to volunteer. Downtown Art Project City of Fort Collins Art in Public Places Program Request for Proposals ( ) Background The Art In Public Places Program of Fort Collins, Colorado is requesting proposals in an open competition for artists, designers, architects or teams of artists and designers to incorporate art into a section of the downtown area of Fort Collins. The City is looking for artwork as part of a comprehensive art design that will enhance the area and provide an attraction for visitors to Fort Collins. Project The proposals of art must relate in some way to the history, function or natural elements of power (electrical or wind) and water, either through representational or abstract concepts. The art could be freestanding pieces, murals, relief's, etc. and/or artwork that enhances the functional elements of the area such as the creation of, or the treatment of, benches, trash receptacles, light poles, hatch covers, parking meters, sidewalks or any other existing design elements of the site. Site (see attached map) The project area is along College Avenue from Maple Street to the North, to Olive Street to the South and which includes Oak Street Plaza. Timeline Submission Deadline: Friday, , 1998 (by 3 p.m. in Purchasing Office) Finalists Chosen: Final Selection Installation: To be determined Media All media will be considered. Budget The budget for the design, execution, transportation and installation of all artwork selected is $200,000. Proposals in excess of this amount will not be considered. Eligibility Open Selection Process The selection committee will consist of members of the APP Board (7), representatives .from the City's Utilities departments (2), a Downtown Development Authority (DDA) representative (1), a Downtown Business Association (DBA) representative (1), and a City Purchasing Department representative (1). This committee will review applications to select finalists and make a recommendation to the Art in Public Places Board. Final approval will be made by City Council. The selection committee reserves the right to reject any or all entries at any time in the review and selection process. Finalists will be chosen during an initial review of each application (see Application Materials section). Each finalist will be given a $750 honorarium for the preparation of a detailed proposal, budget, timeline and maquette. Selection Criteria 1. Artistic excellence and technical competence of previous work. 2. Artistic excellence of the proposal submitted. 3. Suitability of the design and work of art to the site (fulfills the objectives outlined in the project section), including form, content, scale, and materials. 4. Evaluation of the proposed materials: safety, maintenance, structural and surface integrity; and protection against theft, vandalism and weather. Contract/Material Upon selection and final approval, the applicant must complete a contract with the City of Fort Collins. All finished work shall be faithful to the drawings, design, concept and budget as approved by the selection panel. Progress reports and payments will be made as contracted, with final payment to be made upon installation and acceptance by the City of Fort Collins. Application Materials to be Submitted Please submit fourteen copies of the following materials: 1 . Resume(s). Include education, experience, exhibits, design and installations, and at least one reference from a previous project client, if applicable. 2. Slide inventory listing title, medium, dimensions, location and date produced. 3. One page explanation of the artistic vision, design concept, and possible artwork as it relates to the project objectives. Do not include a graphic rendering or illustration with this oaraoraoh Any renderings submitted will not be shown to the selection committee. In addition to the fourteen copies of the above materials, please also submit: 1. No more than fifteen labeled slides (total) of past works/projects/installations. 2. A self-addressed stamped mailer for the return of the slides. Entries that do not submit all of the required items will not be reviewed. For questions relating to the Art in Public Places process call Ellen Martin at (970) 221-6735; and for questions relating to the purchasing procedures call Jim O'Neill at (970) 221-6775. Applications should be postmarked or delivered to: Downtown Art Project City of Fort Collins Purchasing Division 256 W. Mountain Ave. Fort Collins, CO 80521 Notice All proposals submitted must meet all applicable City codes and Charter requirements. The City of Fort Collins reserves the right to reject all proposals and to waive irregularities or informalities. James B. O'Neill, CPPO Director of Purchasing and Risk Management