HomeMy WebLinkAboutDowntown Development Authority - Minutes - 07/12/2001LJ
Larry Stroud, Chair 482-6066 (W)
Chuck Wanner, Council Liaison 484-0810 (H)
Anne Garrison, Staff Liaison 484-2020 (W)
DOWNTOWN DEVELOPMENT AUiHORRY
REGULAR DIRECTORS MEETING
MINUTES OF JULY 1 2, 2001
REGULAR MEETING
THE BOARD OF DIRECTORS OF THE DOWNTOWN DEVELOPMENT AUTHORITY MET IN REGULAR
SESSION AT 7:30 A.M. ON JULY 12, 2001 IN THE CONFERENCE ROOM AT HOME STATE
BANK, 303 EAST MOUNTAIN AVENUE, FORT COLLINS, CO 80524
PRESENT
THERE WERE PRESENT:
LARRY STROUD, CHAIR
KIM JORDAN, VICE CHAIR
JASON MEADORS, SECRETARY/TREASURER
GREG BELCHER
RICK GOODALE
MARY BRAYTON
ABSENT
CHUCK WANNER
CAREY HEWITT
STAFF
JAY HARDY, EXECUTIVE DIRECTOR
ANNE GARRISON
LUCIA LILEY, COUNSEL
GUESTS
DAVID SHORT, ANGELA MILEWBKI, ED STONER, FRANK BRUNO, MACK ANDERSON,
RICHARD ROSE, DAWN SINNARD, MICKY WILLIS, PARADIGM REALTY, WOLFF•L.YON
AND WONDERLAND HILL DEVELOPMENT REPRESENTATIVES
CALL TO ORDER
THE MEETING CAME TO ORDER AT 7.30 A.M. AND ROLL CALL WAS TAKEN.
APPROVAL OF
MR. MEADORS MOVED TO ADOPT THE MINUTES OF JUNE 7, 2001 AS WRITTEN AND
MINUTES
MR. BELCHER SECONDED THE MOTION WHICH CARRIED UNANIMOUSLY.
OTS AGREEMENT
THE AGREEMENT BETWEEN OLD TOWN SQUARE PROPERTY MANAGEMENT
AND DDA,
REQUIRES THAT A LIST OF PROPOSED CAPITAL IMPROVEMENTS
BE SUBMITTED AND
APPROVED BY THE DDA BOARD. A SIMILAR AGREEMENT EXISTS BETWEEN THE CITY AND OLD
TOWN SQUARE FOR ENHANCED MAINTENANCE PROJECTS
ONLY, AND IS MODERATED BY THE
DOWNTOWN DEVELOPMENT AUTHORITY.
DDA MINUTES
PAGE 2
THE LIST COMPRISED THE REPLACEMENT OF PAVERS IN SEVERAL AREAS OF THE
PLAZA WHERE THEY HAVE SUNK, CAUSING RETENTION PONDS; CAPPING THE. DRINKING
FOUNTAIN AS A RESULT OF REPEATED VANDALISM, AND CONCLUDED WITH THE REPLACEMENT
OF THE # I PUMP IN THE LARGE FOUNTAIN. APPROVAL IS SUBJECT TO THE: TERMS OF THE
AGREEMENT WHICH STATES THAT REIMBURSEMENT WILL BE MADE UPON COMPLETION OF THE
WORK, IN THE AMOUNT OF 50% OF THE COST, UP TO $ 12,500.00, RESPECTIVELY.
MR. MEADORS MOVED TO REIMBURSE OTS FOR THE PROJECTS, AS STATED, IN THE AMOUNT
OF 50% OF INVOICED COST AS OUTLINED IN THE AGREEMENT. MR. BELCHER SECONDED
THE MOTION WHICH CARRIED UNANIMOUSLY.
185 N. COLLEGE AVE MACK ANDERSON. BUILDING OWNER, AND JOHNNY'$ PLACE TENANT, RICHARD Ross,
SIGNAGE ADDRESSED THE BOARD REGARDING THE SIGNAGE ON THIS BUILDING, MR. ANDERSON
EXPLAINED THAT ONE REASON THE SIGNAGE LOOKS SIGNIFICANTLY DIFFERENT FROM THE
RENDERING IS BECAUSE IT WAS DESIGNED FOR TWO SEPARATE BUSINESSES„ RATHER THAN
ONE. HE THEN SUGGESTED THE ADDITION OF AN AWNING TO SOFTEN THE BUILDING, AND
REDUCING THE SIZE OF THE SIGN. MR. ROSS LISTED FINANCIAL CONCERNS AND THE
IMPORTANCE OF THE MARQUIS AS A FORM OF ADVERTISING, AND REQUESTED THE BOARD
DIRECT HIM IN DETERMINING WHAT WOULD BE AN ACCEPTABLE DESIGN.
MS. BRAYTON RESPONDED THAT WHILE THE BOARD IS SENSITIVE TO THE FINANCIAL ISSUES
IN THIS CASE, THE CURRENT SIGNAGE LACKS THE 'CHARACTER' THAT IS SOUGHT IN
DOWNTOWN. MS. BRAYTON ALSO ADDRESSED THE TIMEFRAME IN WHICH THIS ISSUE NEEDS
TO BE RESOLVED, AND REQUESTED A RENDERING BE AVAILABLE NEXT MONTH FOR THE
BOARD'S REVIEW, WHICH IS AS CLOSE AS POSSIBLE TO THE ORIGINAL DESIGN.
LATER ON IN THE MEETING, THE BOARD RETURNED TO THE SUBJECT AND FELT STRONGLY
THAT THIS ITEM SHOULD BE ON THE SEPTEMBER AGENDA WHEN MR. ANDERSON CAN BE IN
ATTENDANCE. MS. JORDAN AND MR. BELCHER BOTH OFFERED THEIR SERVICES IN AN
INFORMAL WAY TO THE TENANT TO ASSIST WITH THE DESIGN. THE BOARD REITERATED THAT
ITS AGREEMENT IS WITH THE OWNER, AND THIS IS, THEREFORE, THE LANDLORD'S
RESPONSIBILITY. THERE WAS SOME DISCUSSION ABOUT CONVENING A SUB COMMITTEE TO
OFFER SOME DESIGN DIRECTION.
MS. ULEY THEN SUGGESTED THAT THE BOARD SEND A LETTER REFLECTING ITS SYMPATHY
WITH THE TENANT'S SITUATION, BUT MAKING IT CLEAR THAT THE RESPONSIBILITY RESTS WITH
THE OWNER. REITERATE THAT A RENDERING IS REQUIRED AT THEIR NEXT BOARD MEETING
AND PROVIDE A COPY OF THIS LETTER TO THE TENANT.
IF NEEDED, A COMMITTEE CAN REVIEW THE RENDERING AND PUT TOGETHER A POINT LIST OF
WHAT NEEDS TO HAPPEN IN ORDER TO CONCUR WITH THE ORIGINAL DESIGN. THE BOARD
ACKNOWLEDGED COUNSEL'S REMARKS, AND DIRECTED MR. HARDY TO SEND THE LETTER.
135 WEST OAK JAY AND JACQUELINE WITLEN, TOGETHER WITH DAWN SINNARD FROM VAUGHT FRYE
ARCHITECTS, CAME BEFORE THE BOARD REQUESTING DDA PARTICIPATION IN THE FUNDING
OF THEIR NEW FACADE AT 135 WEST OAK STREET. NO ORIGINAL PHOTOS ARE AVAILABLE
OF THIS BUILDING ERECTED IN 1924 AND REMODELED IN 1959. PLANS INCLUDE A
LARGER MORE EFFICIENT KITCHEN AND MORE OF A BISTRO TYPE OPERATION WITH SIDEWALK
TABLES. BOTH CAPITAL IMPROVEMENT AND TAX INCREMENT FUNDING ARE OPTIONS, SHOULD
THE BOARD CHOOSE TO PARTICIPATE.
MS. BRAYTON MOVED TO PARTICIPATE IN THE FUNDING OF THIS PROJECT, USING TAX
INCREMENT FINANCING IN THE AMOUNT OF UP TO $55,C00 WITH A COMPLETION DATE OF
DECEMBER 3 1, 2001 . THIS WAS SECONDED BY MS. JORDAN.
A DISCUSSION FOLLOWED REGARDING THE PROPOSED FUNDING LEVEL. TEN PERCENT
OF THE OVERALL COST HAS OFTEN BEEN USED BY THE BOARD AS A GUIDELINE, IT WAS
EXPLAINED THAT IN EARLIER YEARS, THE NEED TO REDEVELOP DOWNTOWN SOMETIMES
CAUSED A RELAXATION OF THAT GUIDELINE. BOTH MESSRS. MEADORS AND STROUD
INDICATED THEY WOULD BE COMFORTABLE WITH A HIGHER LEVEL OF FUNDING. IT WAS THEN
EXPLAINED HOW THE AMOUNT OF PARTICIPATION WAS DETERMINED; BY TAKING THE TOTAL
ESTIMATED COST OF $588,393 AND DEDUCTING THE PORTION NOT ELIGIBLE FOR DDA
FUNDING, ($32, 1 15.) AS WELL AS ELEMENTS DEFINED AS PERSONAL PROPERTY.
FOLLOWING THIS EXPLANATION, THE MOTION CARRIED UNANIMOUSLY.
DDA MINUTES
PAGE 3
MASON STREET NORTH THE PRESENTATION GIVEN BY WOLFF-LYON, WONDERLAND HILL DEVELOPMENT AND
PARADIGM REALTY WAS A CONCEPT REVIEW ONLY. A FUNDING REQUEST MAY BE MADE
AT THE AUGUST MEETING.
THIS MIXED USE PROJECT FITS PERFECTLY WITH THE CITY PLAN, OFFERING UNDERGROUND
AND OTHER PUBLIC PARKING. IT COMPRISES RETAIL, OFFICE AND RESIDENTIAL, FOR AN
ESTIMATED COST OF $7-8 MILLION. WHEN COMPLETED, IT WILL PROVIDE A MAJOR
PEDESTRIAN CONNECTION FROM DOWNTOWN TO THE LEE MARTINEZ PARK.
RENDERINGS WERE DISPLAYED AND THE BOARD TOOK TIME FOR A QUEST1014 AND
ANSWER PERIOD, AS THE SEVEN ELEMENTS OUTUNED IN THE BOARD PACKETS WERE
DISCUSSED.
THE INFORMATION WAS WELL RECEIVED, AND BASED ON INPUT, THE DDA BOARD EXPRESSED
INTEREST IN CONSIDERING A FUTURE FUNDING REQUEST.
OTHER BUSINESS A PROJECT UPDATE REPORT IS INCLUDED IN THE PACKETS, AND MR. HARDY INQUIRED IF
THE BOARD HAD AN INTEREST IN TOURING THE ARMORY BUILDING AT THE CLOSE OF THE
AUGUST MEETING.
ADJOURN THERE BEING NO FURTHER DISCUSSION, THE MEETING ADJOURNED AT 9:30 A.M.
JASON MEADORS, SECRETARY
CtWNTOWN �
DEVELOPMENT
AUTHORITY
19 OLD TOWN SQUARE, SUITE 230
FORT COLLINS, CO 80524
August 2, 2001
To: DDA Board 9f Directors
From: Jay Haz
RE: 334 East tain Avenue
Telephone (970) 484-2020
Telefax (970) 484-2069
The new property owners of 334 East Mountain Avenue are proposing a renovation of
the former Adventure Outfitters site to a bar/restaurant named Rythyms Bar & Grill. The
owner(s) are seeking DDA participation on the facade, wrought iron fencing and
sidewalk improvements. One of the partners in the project, Timothy Roberts, will be in
attendance to present this project. Built in 1953, this building was remodeled to its
current condition in 1993.
The project is scheduled to begin construction later this summer, and the total estimated
cost of the renovation is $606,490. Upon the removal of personal property ($175,000),
the taxable improvements are estimated at $431,490. The following is an allocation of
DDA eligible items within the project:
Concrete sidewalk $5,720
Wrought Iron fencing (patio) $3,150
Eligible facade costs
Stone Entry
$1,500
Temporary fencing
$450
Brick
$3,600
Stucco
$10,850
Signage
$10,000
Painting — east side
$6,500
Framing — east side
$8,250
Exterior lights
$1,850
Canopies
$3 500
_Total eligible facade costs
$46,500
Sub -Total
$55,370
General Conditions
$2,630
Fee
$7,250
Total costs eligible for DDA participation $65,250
The property tax information on the building is as follows:
Total actual value $300,050
Total assessed value $87 020
Total Current Property tax amount $8,523.09
Based on improvements as presented, the estimated tax increment is as follows::
Total project costs $606,490
Personal property ($175 000)
Total taxable improvements $431,490
X 29 (commercial factor)
Additional assessed value $125,132
.097944 (mill levy)
Projected annual tax increment $12,256
Therefore, the tax increment available is $12,256/year, for a total of $55,152 assuming
September 2006 expiration and completion of the project by December 31, 2001.
The rejuvenation of this block of East Mountain Avenue was initiated by the Home State
Bank project, which the DDA committed $190,000. Additionally on this block, the DDA
has spent $40,000 on the old Salvation Army project at 345 E. Mountain as well as up to
$68,885 for the Armory project at 314 E. Mountain Ave. The redevelopment of this
property would move the efforts one step closer to Riverside, as well as add a
restaurant/nightclub to a portion of downtown, which has not traditionally hosted this
type of business.
If the Board chooses to participate, a total of $92,629 remains in the administrative
capital projects fund prior to this meeting. However, with anticipated upcoming projects
competing for these funds, the most effective route of funding would be through a tax -
increment debt package.
&OWNTOWN �
UWDEVELOPMENT
AUTHORITY
19 OLD TOWN SQUARE, SUITE 230
FORT COLLINS, CO 80524
August 2, 2001
To: DDA Board Directors
From: Jay Hard
RE: Performing As Center/Library/Museum November ballot issue
Telephone (970) 484-2020
Telefox (970) 484-2069
As discussed at our June meeting, a private citizen -based group (Imagine Fort Collins)
has collected the necessary signatures to place on the November -ballot an initiative to
fund a performing arts center, downtown library, museum expansion/renovation, joint
box office with CSU and a land purchase for a future library in the southeast portion of
Fort Collins.
Subsequently, at least two additional tax ballot issues are being considered for this
election. As the transportation tax issue is still under consideration, the Executive Board
has requested Board discussion on the potential effect these combined issues may have
on the Imagine Fort Collins vote.
Included in your Packet is a summary of an economic impact study of a performing arts
center on a central business district, commissioned in May 1998. As you can see, this
project would have an enormous financial effect on downtown, and is an issue that
should be on the forefront of the DDA agenda. Additionally, I have included a copy of
the factual information on the ballot issue.
This issue is scheduled for second reading at the City Council meeting on August 21,
2001.
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DOWNTOWN �
UWDEVELOPMENT
AUTHORITY
19 OLD TOWN SQUARE, SUITE 230 Telephone (970) 484-2020
FORT COLLINS, CO 80524 Telefax (970) 484-2069
August 2, 2001
To: DDA Board of Directors
From: Jay H
RE: Hotel & ution Facility Feasibility Study
In 1981, the DDA's original Plan of Development identified a downtown Hotel and
Convention Facility as a priority project. Although a few efforts -have been initiated,
twenty years later we are still without this asset downtown. Additionally, numerous
plans have identified this need for our future success downtown, yet nothing has been
built.
The elimination in 1999 of the Mountain Empire Hotel and current failure of its
redevelopment to a boutique hotel, together with the current market has rendered the
DDA central business district without any hotel rooms. While the Bed & Breakfast
industry is alive, well and a critical piece of our downtown, a formal hotel and
convention facility is something our downtown is still lacking.
In light of the continued inclusion of this project in our annual Work Plan, Board
consideration in funding a feasibility study of this project is suggested during the FY2001
budget is recommended.
In an effort to begin researching the costs, process and opportunities for this study, I have
made initial contact with two reputable national firms to obtain a general estimate of the
scope of work as well as cost of such a study. HVS International and Compass
Management both provided our office with general guidelines, costs and elements which
are necessary to identify the need and feasibility of this project and its success.
Following initial conversations and correspondence, both firms contacted have provided
a general `ballpark' figure of $75,000-$80,000 to complete two phases of work. The two
phases would be as follows:
Phase 1 Identifying current needs for a Hotel & Convention facility
Phase 2 Identifying quantity of rooms, size of convention facility, site
analysis and pro -forma (Phase 2, if needed)
Due to the support which would be necessary to execute the construction of such a
project, I have solicited three other entities to partner in the study. I have asked the City
of Fort Collins ($30,000) and the Convention & Visitors Bureau ($5,000) to consider
participating in this study. Additionally, I have requested a time at an upcoming
Downtown Business Association Board meeting to make a funding request of $5,000.
In the event total costs are $80,000, I would like to propose the DDA commit up to
$40,000 toward this study, contingent upon the funding support of the other three entities.
Such a study would need to go through a formal City of Fort Collins RFP process, and I
have discussed the project with Jim O'Neill in the purchasing office. He has suggested a
3-week window of time to define the scope of work, at least 2 weeks in the RFP process,
and another 2 weeks choosing a firm and finalizing a contract.
At a time when the health of downtown is generally good, it has been the belief of the
Board of Directors over the past twenty years that this type of project needs to occur. As
our current financial condition will allow funding this type of project, I encourage the
Board to strongly consider moving this potential project to a specific study level.
If the Board elects to fund this study, funds are available in the administrative capital
projects fund (current balance is $92,629), or the DDA can create a debt and use tax
increment reserve funds.
DOWNTOWN 0
UWDEVELOPMENT
AUTHORITY
19 OLD TOWN SQUARE, SUITE 230
FORT COLLINS, CO 80524
August 2, 2001
To: DDA Board of Directors
From: Jay Har
RE: Opera Ga a Loft project
Telephone (970) 484-2020
Telefox (970) 484-2069
The Opera Galleria is in the final planning stages of a remodel, which will transition the
third floor of the building to high -end residential lofts.
Tricia Diehl from Realtec Commercial Real Estate Services (the company marketing
these residences) will be in attendance to introduce the project to the Board. While no
funding request is being made, the DDA has a substantial investment in this property
($750,000) and therefore the presentation is informational only.
DOWNTOWN �
UWDEVELOPMEM
AUTHORITY
19 OLD TOWN SQUARE, SUITE 230
FORT COLLINS, CO 80524
August 2, 2001
To: DDA Board f Directors
From: Jay
RE: Remingto t parking structure signage (DBA request)
Telephone (970) 484-2020
Telefax (970) 484-2069
Recently, the Downtown Business Association (DBA) approved funding for two parking
improvement projects downtown. The two suggested programs -are a voluntary, parking
validation system, and a new parking sign for the Remington Street and the Civic Center
Parking Structure. The costs of the validation system total $1,832 and will be paid
entirely by the DBA. The construction and electrical hook-up of the sign is $6,531, for
each garage.
David Short, DBA Executive Director will be in attendance to explain these projects, and
is requesting funding in the amount of $6,531 for one garage sign. The DBA would also
fund a sign for one garage. A rendering of the proposed sign is included in your packet.
The signs would be located at the Mountain Avenue and Laporte Avenue entrance on the
respective parking structures. Procedurally, the sign on the Remington garage would be
installed first, followed by the Civic Center Parking Structure sign.
This improved signage would be an important addition to the parking structures, and is
aimed at informing and encouraging public parking opportunities within the structures.
A feature designating the garage as "Public Parking" as well as "OPEN or FULL" will be
included on the signage. These two parking programs are a positive step toward moving
cars off the street and into the downtown parking structures.
If the Board chooses to fund the project, the balance of the available funds in the
administrative capital projects fund is $92,629.
DOWNTOWN �
DEVELOPMENT
AUTHORITY
19 OLD TOWN SQUARE, SUITE 230 Telephone (970) 484-2020
FORT COLLINS, CO 80524 Telefax (970) 484-2069
August 2, 2001
To: DDA Board 9f Directors
From: Jay 1ardX It
walk Repair
RE: Pine Stree e
The DDA recently funded the replacement of the sidewalk on the north side of the 200
Walnut Block. During this project, it was brought to our attention that another small
segment needed repair to complete the `wrap -around' and finish the work on this block
and corner.
The City of Fort Collins and the property owner of 200 Walnut (Veldman Morgan) has
agreed to fund 1 /3 of the cost of replacing the sidewalk from the southwest comer of the
building to the alley. The parties are requesting the DDA contribute 1/3 to complete the
work. Total costs of the project are estimated at $4,290, therefore the request from the
DDA is for $1,430. Included in your packet is a photo of the current condition of the
sidewalk.
If the Board chooses to fund the project, the current balance of the administrative capital
project fund is $92,629.
Tracy Dyer from the City of Fort Collins will be in attendance to present the project.
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AOWNTOWN
UWDEVELOPMENT
AUTHORITY
19 OLD TOWN SQUARE, SUITE 230
FORT COLLINS, CO 80524 Telephone (970) 484-202C
Telefax (970) 484-2065
July 19, 2001
Mack Anderson
Beartooth Properties, LLC
PO Box 8,
Idledale, CO 80453
Dear Mack:
Thank you for taking time to attend the Board meeting on July 12, 2001 to discuss the DDA
Agreement and facade signage at 185 North College Avenue.
Following the general discussion the Board revis
Present at any future meetings regarding this projited this issue and felt strongly that you should be
ect. Therefore, I would like to encourage your
attendance at the DDA Board meeting on September 6, 2001. The meeting will be held at 7:30
a.m. in the Home State Bank Conference Room. In addition, the Board requested I ensure that a
rende'ing depicting the changes is made available prior to this meeting, and that the changes reflect
the points of discussion from the July 12, Board meeting.
The Downtown Development Authority is clearly sensitive to the tenant's need to conduct business
effectively, and it is hoped that the new signage can incorporate many of those important elements,
within the guidelines set forth However, the agreement referenced is between Beartooth
Properties, LLC and the DDA. Therefore, while the Board seeks your interaction and cooperation
with Mr. Ross in this matter, LLC. the presentation of the changes must come from Beartooth Properties,
Mack, I would like to convey my thanks for your courtesy in handling this matter to date. It is
certainly in the best interests of all parties to deal with these issues expediently, and to resolve them
in a manner which reflects the original intent of DDA's Funding Agreement.
Please be kind enough to confirm your attendance at the DDA Board meeting on September 6, and
I look forward to receiving a rendering for our Board packets no later than August 24, 2001. I will
be in touch with you prior to that date to answer any questions you may have at that time.
Sincerely,
Jay Hardy, Executive Director
Downtown Development Authority
cc: Richard Ross