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HomeMy WebLinkAboutDowntown Development Authority - Minutes - 12/02/1999ddaAWNTOWN 41 DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 Telephone (970) 484-2020 Telefox (970) 484-2069 Mary Brayton, Chair 484-1401 (W) Chuck Wanner, Council Liaison 484-0810 (H) Anne Garrison, Staff Liaison 484-2020 (W) DOWNTOWN DEVELOPMENT AUTHORITY Regular Directors' Meeting MINUTES OF DECEMBER 2, 1797 REGULAR MEETING The Board of Directors of the Downtown Development Authority met in regular session at 7,30 a.m. on December 2 ,1999 in the conference Room at Home State Bank, 303 East Mountain Avenue. PRESENT There were present. Mary Brayton, Chair Larry Stroud, Vice Chair Jason Meadors, Secretary/Treasurer Steve Slezak Greg Belcher Carey Hewitt Margaret Brown ABSENT John Pitner Chuck Wanner STAFF Jay Hardy, Executive Director Anne Garrison Lucia Liley, Counsel GUESTS Charles Hagemeister, Jill Gardner Stilwell, Bud Frick, Angela Brayham CALL TO ORDER Ms. Brayton called the meeting to order at 7.35 a.m. and roll call was taken. APPROVAL OF Mr. Slezak moved to adopt the minutes of November 4, 1999 as written, MINUTES this was seconded by Mr. Meadors and carried unanimously. • DDA MINUTES PAGE 2 CABIN RELOCATION Mr. Hardy welcomed Jill Gardner Stilwell and Chuck Hagemeister, FC MUSEUM representing the Fort Collins Museum, and gave a brief overview of the scope of the proposed project. The Museum is seeking DDA participation in the amount of $7,000 for the first phase of this undertaking. These funds will be used to provide a wrought iron rail fence to surround the courtyard and extended park area. This renovation is intended to provide the following enhancements: * The Franz -Smith historic cabin is to be removed from its current site in Livermore and set on a concrete slab in the courtyard. This structure is to be secured from possible vandalism, and later restored. * The expanded courtyard will provide a venue for weddings, programs, family reunions and other community activities. * To make the Museum more accessible to young families and physically challenged individuals, without disturbing the existing facade. * To provide a more readily accessible educational opportunity for the general public. Mr. Stroud moved to allocate $7,000 to fund this project which was seconded by Mr. Belcher. Mr. Slezak offered a friendly amendment that the motion read, 'up to $7,000.' This was accepted by Mr. Belcher and the motion carried unanimously. NEW ART (SPACE) Ms. Brayham gave a brief presentation intended to be informational only in content. New Art (Space) is designed to bring art in its many forms to the general public. Moving it outside the walls of a traditional museum environment, making it more accessible in creative yet educational settings. Revitalizing empty store fronts as gallery space, using empty warehouses, garages, etc., these units will be lit twenty four hours a day, and staffed during gallery hours, and each exhibition will have a virtual presence on the website. Between four and ten exhibitions are planned annually, with at least one being the result of a collaborative effort between high school students and an area artist. Exhibits will be designed not only to brighten unused spaces, but to educate, enlighten and generate thought and discussion. These exhibits will be free to the public, can be put in place quickly making art much more accessible than is sometimes the case in more formal settings. 231 SOUTH HOWES Mr. Slezak declared a conflict of interest and declined to take part in the discussions. Funds were committed to this project in December 1998, so the twelve month time frame has expired and requires a Board vote to formally recommit the funds. The construction on this project is well underway, and so Mr. Belcher moved to extend the commitment for an additional twelve months. This was seconded by Mr. Meadors and carried unanimously. LPC UPDATE Mr. Bud Frick reported many projects underway at this time. He specifically referred to the Winslow Guard House at 730 West Olive. State Tax Credit Reviews have taken place for projects which have been completed; one of these being 226 Peterson Street. Also the relocation of an old garage constructed from water pipe staves. This has been placed in a bam at the Water Works, and the Commission is looking for a site where it can be put to use, since the walls, floor and roof are all made from the wooden staves. DDA MINUTES • • PAGE EXECUTIVE SESSION Mr. Meadors moved that the Board recess to executive session for the purpose of discussing personnel evaluations for Jay Hardy and Anne Garrison, this was seconded by Mr. Stroud. Ms. Garrison excused herself from the room, and Mr. Hardy followed shortly thereafter. Mr. Meadors moved to conclude the executive session, this was seconded by Mr. Slezak and carried unanimously. OTHER BUSINESS Christmas Party An open house co -hosted by the Downtown Development Authority and Downtown Business Association is planned for December 16, 1999 at the Edwards House between the hours of 5:30 p.m. and 7:30 p.m. Monthly Flnanelal Report The format for this first report was deemed acceptable by the Board, and in addition, Ms. Brayton requested that a quarterly report of outstanding commitments be provided. It was also requested, that as information surfaces with regard to businesses or properties being sold or going out of business that Mr. Hardy make this information available to the Board, in order that DDA might be in a proactive position. ADJOURN There being no further discussion, the meeting adjourned at 9.10 a.m. Jason Meadors, Secretary AWNTOWN DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 Telephone (970) 484-2020 FORT COLLINS, CO 80524 Telefax (970) 484-2069 To: DDA Board of irectors From: Jay Hardy Date: January 6, 2000 RE: Baptist Church Project Commitment As is DDA's process, commitments are signed for a period of one year for projects, which the Board agrees to support. The DDA committed $50,000 to the restoration of the church. This commitment is now expired, and needs to be re-evaluated by the Board. Over a period of time, I have had numerous meetings with property owner, Michael Gaines, in an effort to monitor the progress of the project. Equally, the City of Fort Collins (the State of Colorado Grant Administer for the project) has expressed interest. The project has been awarded a state historical grant, which requires matching funds of approximately $160,000. Currently, DDA's $50,000 is slated to be the last segment of these funds. However, the project has been unable to secure the additional $110,000 needed. Additionally, the State has requested an adjusted timeline for the project. This timeline would require construction to begin in the late Spring, 2000. In an effort to continue to support the project, while not curtailing DDA monies, I recommend we extend our commitment, and adjust it to be in line with the matching funds requirement timeline. This would entail a 6-8 month project commitment for these funds. As the new year begins, a few special projects have emerged which may warrant our participation. I believe it is very important to keep funding as flexible as possible, while staying committed to this project. AWNTOWN • dft DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 To: DDA Board o hectors From: Jay Hardy .' Date: January 6, 207 RE: DDA/DBA Agreement Telephone (970) 484-2020 Telefax (970) 484-2069 The DDA and DBA have entered into an agreement for services in the past. Last year the relationship was spelled out in a letter signed by the President of the DBA and Chair of the DDA. Attached is an updated letter for DDA Board consideration and approval via Resolution 00-1. DOWNTOWN DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 January 6, 2000 Ms. Debbie Reider, President Downtown Business Association 19 Old Town Square, Suite 230 Fort Collins, CO 80524 Dear Ms. Reider: Telephone (970) 484-2020 Telefax (970) 484-2069 The Downtown Development Authority Board of Directors has approved the renewal of the DDA-DBA relationship as established by the jointly signed letter of January 14, 1999. It has made a few changes (bold faced below) to accommodate the hiring of a new DDA executive director. Toward that end and with the DBA's mutual agreement, the two organizations agree to the continuation of the following arrangement: The DDA will employ an administrative office manager whose services will be made available to the DBA providing that: A. Those services provided by the DDA on behalf of the DBA are consistent with the purposes of the DDA as provided for by statute; B. The responsibilities and obligations of the administrative office manager to the DDA are not compromised and that supervision of this position rests solely with DDA executive management services and/or the DDA Board of Directors; C. That the administrative office manager engages in no activity not permitted by the laws and regulations governing the activity of a public employee. 2. The Downtown Business Association will pay $8,000 to the DDA to defray costs associated with the administrative services provided by the DDA; The Downtown Business Association will continue to perform marketing and promotional services at a financial level equal to or in excess of the 1999 program; 4. The Downtown Development authority will remain a member of the Downtown Business Association with annual membership dues of $2,000. The parties agree to pay on a pro rata basis all other shared costs including but not limited to rent, janitorial, telephone, office supplies, computer charges. Office rent paid by the DDA to the DBA will increase based upon the square footage utilized by DDA executive management services and will be charged at the square footage rate established by the lease between the Downtown Business Association and Progressive Old Town Square. 6. The DBA continues to provide one seat on its Board of Directors to the Downtown Development Authority. The DDA Board of Directors resolution authorizing the Chair to sign the letter of agreement is attached. Signed and Agreed to: DOWNTOWN DEVELOPMENT AUTHORITY Date: Mary Brayton, Chair DOWNTOWN BUSINESS ASSOCIATION By: Date: Debbie Reider, President RESOLUTION 00-1 OF THE FORT COLLINS, COLORADO DOWNTOWN DEVELOPMENT AUTHORITY AUTHORIZING THE CHAIR TO ENTER INTO A LETTER OF AGREEMENT WITH THE DOWNTOWN BUSINESS ASSOCIATION FOR THE PROVISION OF RECIPROCAL SERVICES WHEREAS, the Fort Collins Downtown Development Authority has been duly organized in accordance with the Colorado Revised statutes 31-25-804, 1973 as amended; and, WHEREAS, the Downtown Development Authority and the Downtown Business Association find it to be in their mutual interests to work together for the improvement of the central business district; and, WHEREAS, the Downtown Development Authority finds the activities of the Downtown Business Association to be consistent with and to partially fulfill the statutory purposes of the Downtown Development Authority; and, WHEREAS, the parties understand that a mutual working relationship shall be in accordance with all applicable law governing the operation and conduct of a public body and public employees. NOW, THEREFORE, BE IT RESOLVED by the Fort Collins Downtown Development Authority that it hereby authorizes the Chair to enter into a letter of agreement with the Downtown Business Association to share in the mutually beneficial services as described in the letter attached hereto and incorporated herein. Term of this agreement shall be for the 2000 calendar year. Passed and adopted at a regular meeting of the Board of Directors of the Fort Collins, Downtown Development Authority this 6"day of January, 2000. Mary Brayton, Chair ATTEST: Jason Meadors, Secretary oa,�To,� • dft DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 To: DDA Boardqf Directors From: Jay Hard* Date: January 6, 000 RE: DDA Website Telephone (970) 484-2020 Telefox (970) 484-2069 As we begin to plan for the future of DDA, I believe a website presence would be an important informational and marketing tool. I have been working with David Short, DBA Executive Director, regarding the possibility of DDA being added to the current website already in operation. The DBA site is www.downtownfortoollms.com, which is currently in use for many different downtown - related marketing/events. The cost of adding a full section to this site is between $2,500- $3,000. RGB Studios, located in the Harmony Mill would do the work. Their proposal is attached. Jason Meadors and I have been working out the specific needs for this site, and he is concerned that the site construction seems expensive. We have other opportunities for website hosting and maintenance, which may be less expensive, but would not be on the downtownfortcollins.com site. A City link has been investigated, but access is cumbersome. May I suggest the Board consider the following: 1. Continue to work on refining another, less expensive plan with another domain name 2. Commit up to $3,000 for the addition to the downtownfortcollins site 3. Defer a decision until a later date If the Board chooses to participate, we currently have $100,000 in our project fund for FY 2000. Proposal for work on the DDA web site. Design and create web pages that look very similar to the Downtown Business Association web site. The new site will contain the following links About the DDA Why Seek Assistance Future Plans Recent Projects Past Projects DDA Boundaries DDA Impact Since 81 How are the projects funded? Property for saletlease Contact Us Other work will include Insert a link on the DTBA site that will link to the new DDA site. Our graphic designer will create icons for each of the items above and create a banner for the associated page. The content for the pages will be provided by the DDA. After the graphics are created the site will be built in HTML for use on the web. Front page of site will have a script that will allow for easy changes to the page. New image insertion and copy for the page. Property Search Database Usage: Property owners or realtors with listing in the downtown area can submit a listing to the DDA that will be listed on the DDA site. The form will include property information with info to be determined by the DDA before work on database begins. Once the form is submitted to the DDA the request can be approved by "turning the listing on" which will make it live for the world to see off the web site. Or rejected which will delete the info from the database. Property will be displayed in order of submission date. Listing can either be manually removed from the site by the admin or we can set up a time stamp that will remove listings after "A" number of days. Estimated price to build. Web Site Construction Graphic Design Database for Property Total not to exceed $1040.00 $500 $1000M $2540.00 dft DOWNTOWN � DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 FORT COLLINS, CO 80524 To: DDA Board Of Directors From: Jay Har Date: January 6, 000 RE: Updates Telephone (970) 484-2020 Telefax (970) 484-2069 Performing Arts Center. The City and County continue to work on securing the present courthouse location for this facility. Currently, the County is reviewing possible ballot language for voters to approve a change of fund use from `renovation of the existing facility' to that of new construction. This would allow the site to be used for the Performing Arts Center. More to come..... Civic Center Parking Structure. Current allocations in the garage are as follows: City allocation County allocation DDA allocation Permits 65 281 280 Hourly 235 19 20 The City of Fort Collins is currently preparing to issue permits to the remainder of individuals on the waiting list, consisting of 50. Although an `oversell' of 130% has often been mentioned, the City is targeting a number of 115% due to an apparent decrease of `potential non -users' of permits. In other words, the City estimates the actual usage of permits issued for this structure to be higher than the Remington parking ramp. Project financing. The financing package for the Armstrong Hotel, Trolley Station and the Four Corners project is scheduled for City Council review at the end of February, 2000. AWNTOWN dda DEVELOPMENT AUTHORITY 19 OLD TOWN SQUARE, SUITE 230 Telephone (970) 484-2020 FORT COLLINS, CO 80524 Telefax (970) 484-2069 DDA BOARD MEETINGS Year2000 • JAN 06 • FEB 03 • MAR 02 • APR 06 • MAY 04 * JUN 01 • JUL 06 • AUG 03 • SEP 07 • OCT 05 * NOV 02 * DEC 07