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HomeMy WebLinkAboutGolf Board - Minutes - 05/20/2007City of Fort Collins Culture, Parks, Recreation and Environment Golf Board Minutes: Regular Meeting of June 20, 2007 Council Liaison to the Board: Councilmember Diggs Brown Staff Support to the Board: Jerry P. Brown, Manager of Golf at 221-6350, and Dawn Worth, Administrative Aide at 416-2265 Call Meeting to Order: Chairperson David Johnson called the meeting to order at 7:35 p.m. at the City Park Nine Clubhouse. Agenda Review: There were no changes to the agenda as printed. Items of Note: ♦ Lauren DeRosa, Shane Houska and Eric McCrery called to inform us that they were unable to make the meeting. (Deron Grothe arrived at 8:00 p.m.) Approval of Minutes: On a motion by Larry Buckendorf, seconded by Grant Sherwood, the Board unanimously (5:0) approved the Minutes of the May 16, 2007 Regular Meeting. Citizen Participation: No Citizen Participation at this time. Discussion and Preliminary Recommendation: Consideration of Extending the Term of the Agreement with the Collindale Restaurant Concessionaire A copy of the current Collindale Concessionaire Agreement and the original RFP specifications was provided to the Board prior to tonight's meeting. Jerry reminded them that the Agreement expires December 31, 2007 so we need to decide if we want to extend the contract or go out to bid. He informed them that we will have preliminary discussion tonight and the Public Input/Comment Meeting will take place during our next Board meeting on July 18`h at 7:30 p.m. at the Collindale Clubhouse. Jerry told the Board that Scott Manning took over as the sole owner of Manno's Grille at Collindale in 2004. He said that he has been very pleased with the way Scott has been running the restaurant and he has exceeded our Specifications. He stated that he has received some negative comments but for the most part the comments that he receives regarding Manno's are positive. Jerry also mentioned that when we decided to open a real restaurant at Collindale we estimated that the Concessionaire would make between $400,000 and $500,000 gross annually and Scott has almost doubled that. He informed the Board that Board Member Lauren DeRosa, Collindale Golf Professional James Greer, and the Director of Purchasing Jim O'Neill served on the RFP Review Committee when Braun's Bar & Grill (now Manno's) was awarded the bid. Golf Board Minutes June 20, 2007 Page 2 Scott said that he enjoys what he does and he has an understanding of what it takes to serve the golfing community. He informed the Board that he decided to switch their meat to an all -natural beef and they have received great comments. Scott said that the restaurant was busy during the winter months even when there wasn't any play on the course. Larry Buckendorf asked if the primary customers were golfers or private functions. Scott said that the banquet room is primarily used by outside organizations. Grant Sherwood stated that it sounds like Manno's has become a restaurant destination and Scott said yes. Grant also asked if they have raised their menu prices and Scott said that they have only raised them twice, one being their beef because the beef itself is more expensive; and one partially due to the minimum wage increase. Scott said that they he is currently in the process of creating a new menu and overall the items could be increased up to 10%, however, some items may decrease in price. Larry asked if the design of the clubhouse is working for them and Scott said that it works but some things could be changed. Jerry said that Scott lost his office space because the Fire Authority changed their rules during the construction. Jerry said that we are looking at a shade structure for the patio. Lary asked Jim Greer what his opinion of the restaurant is. Jim said that he is very pleased with Scott and his staff and the way they run the restaurant. He also noted that it is very important that the entire golf staff get along and that is the case at Collindale. Jim said that it's great to have people in there during the winter months. He also feels that the restaurant has brought in more golfers. Jerry asked Jim O'Neill if he felt Scott had met or exceeded their expectations. Jim said that they wanted to make sure the restaurant is meeting the needs of the golfers and it appears that Scott is doing that. Assistant Golf Professional Pat Finnegan said that he enjoys the atmosphere and the food. He stated that it's great to see people golfing and then hanging out in the clubhouse. Scott said that it has really become a good place for family gatherings. Larry asked if there were any contractual modifications that they should discuss. Manno's currently pays us 10% of gross. Jerry said that he has done some research and most golf courses in the area get 7% to 10% of what the restaurant brings in and most of those restaurants provide up to $50,000. Larry asked if Jerry felt we needed to increase that and Jerry believes that it isn't necessary. Jerry commented that the next time we go out to bid we may consider also charging the restaurant a contribution for the cost of utilities and/or for equipment maintenance or replacement. David Johnson said that he played in a tournament and there were a lot of the wives that came to meet their husbands for dinner afterwards. Grant asked if Scott had a high turnover of staff. Scott said that they don't have much turnover in the kitchen and the majority of turnover they have is related to being in a college town. He mentioned that he did lose someone in the kitchen due to the fact that he doesn't provide medical benefits for his staff. Scott said that it was hard going from a corporation to sole proprietary and trying to provide benefits. He stated that he would like to be able to provide his staff with benefits. Jay Kammerzell asked if the Concessionaires could piggy -back onto the City's benefits. Jerry said that they cannot as they are independent contractual vendors. Golf Board Minutes June 20, 2007 Page 3 Grant asked if they have had any violations and Scott explained that when he first took over he was contacted by one of the college sororities about holding an over-under benefit. Scott said that he told them that he didn't feel comfortable holding an event with alcohol when there would be underage individuals attending. He explained that one of the underage girls drank before attending the event and ended up getting hurt in the bathroom and her friends called 911 without our knowledge. Scott said that even though they didn't serve her any alcohol they got a violation for having an underage individual who had been drinking in our establishment. Scott also informed the Board that they have received good Health Department inspections. Discussion: Junior Hi¢h School Golf Coaches Fees Jerry wanted to clarify that the Coloradoan published in a column that said we would be discussing High School and Junior High School Golf Fees, and we are only discussing the Junior High School Coaches Golf Fees. He explained that we have a policy in place but it hasn't been consistently followed. It says that the coaches will pay a full fee if they are playing for recreational purposes and not coaching. Jerry said that the coaches receive a stipend to use the entire year. He said that this is a Poudre School District program that we support. Jerry said that he allowed the coaches to play at the lower fee for the remainder of this year since we weren't accurately implementing the policy. Staff was concerned that the kids weren't benefiting. There was an issue where one kid was left out so coaches could play, as well as more than one coach being out at the same time with one team. Larry Buckendof asked if we are discussing the fees that the coaches pay recreationally or when they are with the kids and Jerry said that we need to discuss what the coaches are going to pay when playing recreationally. Junior High School Coach Eric Walz explained that the timing was the main issue for him because he had already relayed the lower fee information to the coaches and it ended up being incorrect. Eric also said that it was inappropriate for multiple coaches to be playing at the same time and he would like to have their names in order to address this issue. Jerry asked if the Board felt that we should provide a discount to the coaches? Dan Preble said that we should keep in mind that the coaches don't get paid much so it's difficult for them to pay for it themselves. Larry asked what the Golf Professionals thought about it. David McCleave stated that it's his opinion that it's difficult to play and coach at the same time and he feels that the primary focus needs to be on the kids. Mike Musgrave from Link-N-Greens Golf Course is a Junior High Coach and he stated that it's important for all of the kids to be allowed to play and that he walks with his group. Larry feels that if those times are designated for the kids then they should be the ones playing. Dan suggested that Eric and the Golf Professionals get together to come up with an agreement. He said that when he coached being able to play was a benefit. Jerry informed the Board that one of the coaches had purchased an Annual Pass and was upset that we didn't accept it at SouthRidge after 2:30 p.m. Jay Kammerzell asked if we could give them a discounted punch card and Jerry said that's one potential option that Dale Smigelsky suggested. Grant Sherwood asked if this was an after school program and Eric said yes and explained that it's not part of the athletics program. Larry feels that issuing them a discounted 9-hole10-play Punch Card annually would be a good idea. Jerry agreed Golf Board Minutes June 20, 2007 Page 4 and said that it should be used at another time. Jerry then recommended that as a gesture of good will and as a thank you to the coaches, the Golf Division will sell one discounted 9-Hole 10-Play Punch Card annually to the Head Coach of each Junior High School Team at 50% off the posted rate. On a motion by Larry Buckendorf, seconded by Deron Grothe, the Board unanimously voted (6:0) to approve Jerry's suggestion. Jerry will revise the existing policy and have the Board review it later in the year. Other Business ♦ Jerry previously gave the Board a copy of the 2007 Lease/Purchase items. He stated that 2007 has been the most we've purchased in quite a while due to the budget. ♦ Jerry informed the Board that the Mail Creek (New Mercer) Ditch is leaking at SouthRidge and the maintenance staff is working to mitigate the leaking. Correspondence/Financial and Statistical Reports Jerry said that the May numbers looked pretty good and he feels the June numbers should be below average. He stated that there aren't many individuals who care to play with the weather being so hot. Adjournment: On a motion by Dan Preble, seconded by Larry Buckendorf, the Board unanimously voted (6:0) to adjourn at 9:15 p.m. MeetineAttendance Board Members Larry Buckendorf Deron Grothe David Johnson Jay Kammerzell Dan Preble Grant Sherwood CVsubmitted, dA ,v Dawn Worth Administrative Aide Staff Jerry P. Brown Jim Greer Scott Manning David McCleave Jim O'Neill J.R. Schnelzer Dawn Worth Guests Pat Finnegan Ken Lamboume Mike Musgrave Eric Walz