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HomeMy WebLinkAboutWomens Commission - Minutes - 02/21/2007City of Fort Collins Women's Commission \O February 21, 2007\ Meeting Minutes Attendees: Barbara Goff, Stacey Arnold, Beth Etter, Pat Lewis, Shelby Maier, Jill Walusis Senior Advisory Board Liaison: Marjorie McTaggart Staff Liaison: Suzanne Jarboe -Simpson Excused absences: Tanya MaCandlish, Sue Baccari Liaisons not in attendance: Karen Gebhardt Meeting called to order at 6:35pm, by Chairwoman Barbara Goff. The minutes of the January 17, 2007 meeting were reviewed. Beth moved, and Jill seconded that the minutes be approved as presented. The motion passed, unanimously. Announcements Suzanne announced that the Commission's by-laws were in need of review and revision. They are one of the documents that the City Council has requested as part of the Commissions review, scheduled for July. Beth and Barb agreed to look them over and to bring recommendations to the Commission at their March 2007 meeting. City Council will proclaim March as Women's History month, just prior to their March 6ch Council Meeting. Barb, Beth, Shelby and Jill are planning on attending. Proclamations begin at 5:30, and end promptly at 6pm. Administrative Tasks Suzanne distributed copies of the Commission's 2006 Annual Report. This report is also located at www.fcgov.com under City Hall, Boards and Commissions, Women's Commission. If Commission members purchase items for the Essay Contest or the MNW award, they're asked to keep their receipts and give them to Suzanne for reimbursement. Election of Officers The following slate was presented to the Commission: Beth Etter, Chair Stacey Arnold, Vice Chair Jill Walusis, Secretary No other nominations were offered. Shelby moved that the slate of officers be accepted. Pat seconded the motion. The motion passed, unanimously. Old Business Essay Contest Stacey is chairing this subcommittee. She reviewed the Essay Contest planning schedule with the Commission. 254 Essays were received: 7ch Grade 187 8`h Grade 31 9' Grade 36 Two Commission members read each essay, and two winners from each grade were selected. Letters notifying the winners will be drafted by Shelby. Stacey will be in touch with Cindy at PSD to find the best way to get the letters to the winners. Barb offered to handle the RSVP's from students. She suggested a deadline date of March 9, 2007. Additional details: Winners will be recognized at the March 26, 2007 PSD School Board Meeting Recognitions will begin at approximately 6:30pm. Commission members are asked to be at the PSD Administration Building by 6:15pm. Stacey will speak in front of the School Board. Students will also be recognized before City Council at the April 17, 2007 Council Meeting between 5:30-6pm, during the proclamations portion of the meeting. Students and family members will be invited to attend. Following the PSD recognition, a reception will take place in the Commons Area at Poudre High School, located just to the south and up the hill from the Administration Building. The space has been reserved from 6:15-8:15pm. Shelby and Jill will handle the agenda for the reception. Shelby will make the welcoming comments. Various Commission members will read the winning essays. Karen Weitkunat has agreed to be present at the School Board Meeting, and at the reception. Someone (who?) agreed to contact Karen with suggested speaking points. Pat will make arrangements for food for the reception. Jill has arranged for prizes for the winners, and will bring the gift bags to the reception. Stacey will take care of ordering "trophies" for the winners. Barb will take care of getting flowers for the five teachers of the students being recognized. Barb will provide information to the Coloradoan for their "Thumb's Up" section. Barb will also check to see if they will print the winning essays. Thank You Notes Stacey will forward to Jill a copy of the thank you note used in 2006. Jill will draft the 2007 note. Notes to be sent to: donors of prizes, Cindy and Priscilla with PSD, Karen Weitkunat, PSD Board of Education Marcile N. Wood Award Update Pat is chairing this subcommittee. The application is listed on the City's website under Women's Commission. One nomination has been received thus far. Deadline for nominations is March 19, 2007. The Commission agreed to announce the winner just prior to the Aril 17`h City Council Meeting. (This presentation was previously scheduled for April 3 , but this Council meeting has been canceled due to City elections that day.) The winner will receive a plaque. Details for this are still being worked out. The Commission again agreed that they would take the winner of the MNW award out to dinner following the presentation of the award. Newsletter Update The Commission briefly reviewed the purpose of the newsletter as follows — to provide education on issues that affect women, and to publicize the work of the Commission. Target audience: City Council members, local agencies, League of Women Voters, and others. Distribution methods: email, attach to website, paper copies placed at City Hall, others? The group agreed not to mail copies of the newsletter, at this point. The Commission wasn't sure if their proposal needed to be approved by the City Attorney, so Beth will pull together a proposal outlining the purpose of the newsletter and will email it to the Commission members. Suzanne will pass it by the City Attorney's office for their reactions. Deanna Ludwin at CSU may have an intern interested in assisting with the development and layout of the newsletter. Beth will follow up with Deanna. New Business April 18, 2007 Meeting cancelled. The Commission agreed not to meet on April 18, 2007. They will instead celebrate on the 17`h of April with the MNW award winner. At 8:20pm, Shelby moved the meeting be adjourned. Jill seconded the motion. Motion passed unanimously. Minutes taken by Suzanne Jarboe -Simpson Women's Commission Next Meeting: March 21, 2007 Tentative Agenda Essay Contest Details MNW Award Update Proposed By -Laws Changes Reminder — April 18, 2007 meeting canceled Other