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HomeMy WebLinkAboutHousing Catalyst - Minutes - 02/12/1976THE CITY OF FORT COLLINS MEMORANDUM DATE: March 9, 1976 TO: The Ft. Collins Housing Authority FROM: John D. McGraw, Executive Director'.-',� .� RE: Minutes of the February 12,1976 Regular Meting - I. The meeting was called to order`at 4:00 p.m. by Chairman Pete Sanchez. II. Present were: Members _ Staff Pete Sanchez John McGraw Al Kruchten Wayne Taylor Lyle Vigil - _ Carlos Ortega Mary Klophinstein - Jessie Baumgartner - Guests --- Mrs. Carlos Vega_ - - - III. Mary Klophinstein moved approval of the Minutes of the December 16, 1975 meeting. Lyle Vigil seconded the motion and it carried 4 - 0. Al Kruchten moved approval of the January 20, 1976 meeting Minutes, Lyle Vigil seconded the motion and it carried 4 - 0. Al Kruchten requested that the Executive Director seek information from Mr. Wilson Leeper, Executive Director of the Wellington Housing Authority, with regard to their tenant selection policies. IV. Executive Director's Report: A. John McGraw reported that Project Colo. 41-1 was 87% complete and that, to date, Sites #8, #9, and #10 have been accepted for occupancy. The director reported that he had contacted James Wagenlander, Attorney HUD's Regional Council Office, and that the attorney had addressed a letter to the Authority indicating that, in his opinion, the general contractor was, in fact, re- sponsible for payment of the City water and sewer charges. The director also The Ft. Collins Housing Authority Minutes of the February 12th meeting Page Two indicated that a meeting had been scheduled between the City Manager and representatives of the general contractor, with the Director, to discuss the matter further. Mr. Wagenlander has indicated that, although the general contractor is responsible for payment of the billing as far as HUD is con- cerned, a legal determination of such a finding will not be easy because the matter is far from clear-cut. Therefore, Mr. Wagenlander recommends that the Authority seek exemption from payment of such bills. B. The Director reported that HUD has requested further information about our re- quest for amendment to the annual contributions contract for Colo. 41-1. Braulio Escobar, HUD Housing Production Field Representative, requested a letter out- lining the relative responsibilities for errors which led to the need for the annual contributions contract amendment. The Director indicated that any such communications would also be directed to the members of the Housing Authority.- C. !At its January 20th meeting, the Housing Authority requested that, its occupancy -- refusal policy,' adopted at that 'meeting,' be feviewed byIHUD Management Per sonnel..---The Director reported_-that.he had.-contactedScott Carpenter of- the - Management Staff_, advising him '.that, pending his -review and favorable comments:; the Authority planned :to implement the following occupancy refusal policy:. That if an occupant was selected to occupy a given unit and refused such unit for reasons unacceptable to the Housing Authority, that five "urgen- cy -of -need" points would be deducted from his overall urgency of need score, and that the application would be placed back in the waiting list for reconsideration - Mr. Carpenter -felt -that the adoption of such -a policy_ would tend to relate an' _- unrealistic_pi cture-of-the Applicant's need based on our applicant selection;-_:. _ policies and -proeedure7s. -41e recommended that -the following occupancy -refusal policy be adopted: - That if an applicant is selected to occupy a given unit, and the appli- cant refuses the unit for reasons not accepted by the Housing Author- ity, the applicant's application will then be held in abeyance until all 50 units have been occupied for the first time. Further, that upon the Authority's rejection of the applicant's reasons for not accept- ing occupancy of the given unit, the applicant's application number be changed to the next consecutively available application number. After the above conditions have been met, the applicant may be considered to occupy a unit for which he or she is qualified, as such unit be- comes available. Al Kruchten moved the deletion of the previous policy and the adoption of the policy recommended by Mr. Scott Carpenter. Lyle Vigil seconded the motion, and it carried 4 - 0. 0 The Ft. Collins Housing Authority Minutes of the February 12th meeting Page Three D. The Director requested that an amendment to the agenda be allowed in order that the Authority might consider reasons for refusal of occupancy from two current applicants. The Chairman indicated approval, and the Director introduced Mrs. Carlos Vega. 1. The Vegas refused occupancy at 313 N. Grant Avenue. Mrs. Vega indicated that their refusal was based on her husband's desire to carpool with other students attending the Latimer County Voc-Tech Center classes with him. She indicated that many such students lived in and around Gallup Road, and that they, there- fore, preferred occupancy of a unit at that site. During the course of the dis- cussion, Mrs. Vega indicated that she and her husband were currently co -occupying their current residence with another person who is paying a share of the rent. After a lengthy discussion between the Housing Authority and Mrs. Vega regarding the merits of the refusal to occupy 313 N. Grant Avenue, the Authority deter mined that the reason was not sufficient, and -Lyle -Vigil -moved disapproval. Chairman Sanchezrecognizeda vote -of 4-- 0 for disapproval. 2. .Wayne Taylor presented reasons for.refusal to occupy 315-1J:- Grant Avenue on _ behalf of Humberto Cantu. Mr. Cantu indicated that his seven year old -daughter is deaf and requires close supervision. He requested that the Authority allow him to fence in a small area of the yard directly adjacent to his assigned unit. The Executive Director determined that the configuration of the Grant Avenue site is not conducive to fencing. Therefore, Mr. Cantu requested that he be allowed to occupy a unit on a site where fencing might be allowed. The kind and arrangementofunits at Site #9 at Gallup Road more readily accommodate fencing. Therefore, the management -would recommend that -if the applicant's reason for -- refusal for occupancy at the Grant Avenue address is approved, that the applicant_ be allowed ,to occupy a>unit at a- Gallup _Road address._ Al Kruchten moved approval -of the-Cantu-'s.reason and. their occupancy at a -Gallup - •=- Road -site:- Lyle Vigil seconded the motion and it carried 4 - 0. E. The Director reported that, as per the request of the Chairman at the January 20th meeting, Tackett and Associates, our liability insuror, has been contacted regarding any restrictions in our liability coverage if the Housing Authority should decide to charge for the use of the Community Building by outside groups. Mrs. Tackett advised that, so long as such use was not regular, our liability coverage would not be jeopardized. Al Kruchten moved that the 4th Priority in our Community Room Policy be enacted with the stipulation that no regular meetings of paying customers shall be ac- cepted, in order to avoid jeopardizing our liability insurance coverage. Lyle Vigil seconded the motion and it carried 4 - 0. Ft. Collins Housing Authority Minutes of the February 12th meeting Page Four V. Al Kruchten requested that consideration of approval of the Management Agreement between the City and the Housing Authority be postponed until the next meeting, so that the members would have more time to review the agreement. Chairman Sanchez so ordered. VI. Deleted. (Grievance Policy has already been approved by the Housing Authority.) VII. The Authority gave consideration to selection of tenants for Sites #9 and #10. During the discussion of tenant selection, the Authority became aware of the need for a policy of selection or non -selection of disabled applicants. The follow- ing policy was offered for approval: That -'disabled applicants shall .be selected to -occupy a:given-unit only uponithe written advice from a medicaU doctor-or-occupa•tionai- therapist; :_, that 'such occupancy shalx in'no way create a health or' safety- hazard -t02 the applicant, if selected. - The Chairman recognized the consensus for approval, and the policy was -adopted--.-, Management Staff submitted a list of tentative applicants to be considered for approval and selection by the Housing Authority. The Director noted that there are 30 applicants eligible for three -bedroom units on the current applicant -list, and that Project'Colo:^41-1`will contain 30 units of -three -bedroom housing upon- =<-. completion. -The average contract rent -computed -for those 30-eligible_applicants is roughly $33. -The-average rent computed for all applicants is, also -,:roughly $33.-The number ofrelibibi'e'applicants for two and four bedroom -units far ex- ceeds the number -of--units that:will.be avaible-.Therefore; in.order_to_fui1 - occupy the three-bedroom-units_:with exigible=3 hnants,_-and continue'tcr maintain'-__, our $50 average rent -income, :higher income applicants -must-be: selected- to- occupy.-_; the two and four bedroom units in the initial selection. The proposed tenant selection list represents selection on the basis of that information. pAoposaq Lyle Vigil moved approval of theVtenant selection list and the procedures used to develop the list. The Chairman recognized a general consensus of approval of the motion, and declared the tenant selection list approved. VIII. Al Kruchten moved approval of the resolution authorizing execution of the General Depository Agreement. (See Exhibit "B" attached hereto for the Section 8 Existing Rent Program.) Lyle Vigil seconded the motion, and it carried 4 - 0. IX. Seeing no further business, the Chariman declared the meeting adjourned at 6:15 p.m. It was noted that changes -in applicant status may warrant changes in the ap- proved tenant selection list and that the management is authorized to make such changes as necessary. (See Exhibit "A" attached hereto.) a- "%9" TWO BEDR0014 URGENCY CONTRACT N NUMBER NAME POINTS RENT 3 Evelyn Logan 17 3114 325 N. Howes St. 42 Hazel Keeton 15 68.37 2613 Stanford #26 81 William Feldman 25.50 P.O. Box 983 13 52 Coralie Davis - -- 12 30.47 636 N. Shields #5 83'k Roberta Gallegos. 28:53 1019 Sycamore 11 104 Debra McDonald 9 70.80 235 N. Roosevelt 120 Caroline Chapman 72.35 233 Walnut 9 121 Ray Naldo 9 63.56 315 N. Howes 65 Victor Lozano — ---. 7 62.76 1907 Corridale 83 Brenda Gallegos 1019 Sycamore 7 63.52 20 Mrs. Teodesio Rodriquez- 217 2nd Street 4 67.03 90 JoEllen Robinson 1206 Castlerock Drive 4 85.01 17 Charlotte Vigil 214 N. Meldrum 2 74.01 45 Glenn Bishop 110 S. Sherwood 2 66.41 I APPLICATION NUMBER 55 122 113 48 56 62 76 109 128 130 33k 53 79 82 105 103 32 41 58 71 THREE BEDROOM NAME Humberto Cantu 1415 N. College Ave. Maydra Weaver 1813 Scarborough Drive Raul Ortiz 313 N. Whitcomb Cecilia Beecher 1713 Palm #D Delberta Dunlap 2025 N. College #30 Mary Matheney 3032 Sumac Apt. 1 Dave Valdez 528 Irish Drive Dorothy Russell 3024 Sumac.#2 Sara Payne 411 N. Loomis Rose Ramirez 220 1st Street Cesar Garza 3816 May Ct. Wellington Jose Mercado P. 0. Box 834 Corine Lucero P. 0. Box 17 Victoria Betzing P.O. Box 533 Wellington Lucario Roybal 411 S. Court #2 Josephine Carney 428 N. Grant Christine Barrientos 636 N. Shields Florence LaBadie 415 N. Meldrum St. Gary Dale 3027 W. Magnolia #4 Linda Wright 339 Westwood URGENCY POINTS 12 11 11 11 11 11 11 11 11 11 9 9 9 9 9 7 6 6 6 6 CONTRACT RENT 85.60 71.77 9.21 40.57 25.05 63.84 72.70 13.80 -.60 25.05 37.48 50.63 12.62 59.65 79.46 23.94 18.95 9.22 54.69 18.95 • 0 77 Joe Espinosa 2704 N. Shields #11 115 Katherine Larreau 1240 Maple 124 Antonio Guitron 417k Maple 31 Barbara Hugelen 618 Tyler Street Ft. Collins 6 72.81 6 69.94 6 27.19 2 81.02 FOUR BEDROOM URGENCY CONTRACT ICATIO�R NAME POINTS RENT 68 Victor Bueno 15 $56.59 412 Pine Street 99 Nhuong Van Nguyen 11 110.27 1704 S. Whitcomb 43 Dinh Hien Tran 9 94.74 636 N. Shields 91 Bivian Mercado 9 65.89 Alta Vista #32 97 Minh Van Tran 9 101.56 3038 La Porte Ave. 114 Juan Rodriquez 9 92.62 208 lst Street EXHIBIT "B" RESOLUTION AUTHORIZING EXECUTION OF GENERAL DEPOSITARY AGREEMENT WHEREAS, the Ft. Collins Housing Authority (herein called the "Agency") proposed to enter into an agreement (herein called the "General Depositary Agreement") with First National Bank of Ft. Collins, CO. which is a member of the Federal Deposit Insurance Corporation (and is herein called the "Bank"); BE IT RESOLVED BY T1IE AGENCY, AS FOLLOWS: Section 1. _ The 'General•Depos#ary Agreement_ -in substantially -;the iformtof. agreement. -,A - hereto -attache& afid marked'"Exh3tiifA" is hereby approved-.arid-acceptedZ= both as to form;and=substance_ and the -Chairman,--or Vice '.Chairman -is = -- hereby authorized and,directed;to execute•said-Agreement in quintiplicate,_ on behalf -of the'Agency; and the Secretary is hereby authorized and =-_- directed to impress and attest the official seal of the Agency to each such counterpart, and to forward one executed counterpart thereof to the Bank, together with such other documents evidencing the approval and -authorizing the execution thereofasmay be required -by the General Depositary Agreement.- Section:2_ This "Res6lution_shall. -take _effect -immediately.