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HomeMy WebLinkAboutGolf Board - Minutes - 01/17/2007City of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes: Regular Meeting of January 17, 2007 Council Liaison to the Board: Councilman Diggs Brown Staff Support to the Board: Jerry P. Brown, Manager of Golf at 221-6350, and Dawn Worth, Administrative Aide at 416-2265 Call Meeting to Order: Board Chairperson David Johnson called the meeting to order at 7:00 p.m. at the City Park Nine Clubhouse. Agenda Review: Jerry stated that he would like to discuss the City's reorganization under Other Business. Items of Note: Lauren DeRosa and Jay Kammerzell contacted us that they would be unable to attend the meeting. ♦ Jerry introduced new Board Member Eric McCrery who was appointed to the Board replacing David Thilmany who resigned in July. Approval of Minutes: On a motion by Larry Buckendorf, seconded by Dan Preble, the Board unanimously (6:0) approved the Minutes of the November 15, 2006 Regular Meeting. Citizen Participation: No Citizen Participation at this time. Review and Approval of the Golf Board 2006 Annual Report Jerry previously sent a draft 2006 Annual Report for the Board to review. He briefly discussed the report and mentioned that it needed approval by the Board. On a motion by Grant Sherwood, seconded by Shane Houska, the Board unanimously (6:0) approved the Golf Board's 2006 Annual Report as submitted. Jerry also mentioned the Board Members' 2006 Meeting Attendance Report. Review of the Financial Status of the Golf Fund Jerry provided the Board with an Expenditure and Revenue report. He informed them that the report isn't 100% accurate because Accounting still needs to do some journal entries, but once that is done he will proved them with an updated copy. Jerry said that the four budgets saved expenditures that totaled to about $20,000, and we exceeded the projected Operating Revenues by nearly $46,000, meaning we carried roughly $66,000 into 2007 Golf Board Minutes January 19, 2005 Page 2 reserves. He said this was the first year we have shown a "profit" since 2002. Jerry informed the Board that he asked City Council for an additional $52,000 from reserves when we were putting together the Revised 2007 Budget to cover the additional costs for utilities, fuel, water, equipment principal and interest, banking fees, and the Administrative Aide's salary. He felt this was necessary because of the unexpected increases in these items last year. Jerry stated that we are planning to use any additional money for equipment that has been delayed the last few years. He explained that we are going to save as much as we can on acquiring equipment, and last year we purchased some used equipment at a reasonable cost that has worked out well for us. Jerry reviewed the Annual Pass report showing the average number of golf rounds played per pass holder as well as the revenue per pass holder. He said that we collected $9.53 per round per pass holder, which is down about one $1.00 over 2005. Jerry stated that we played more 9-hole rounds at City Park Nine and since a 9-hole round is less than an 18- hole round that could be the reasoning. Jerry also provided an annual update on the usage of Surcharge Fees. We collected $407,000 because we raised our surcharge from $2.00 & $4.00 to $2.50 & $5.00. We are spending roughly $412,000 annually for both our OOP's and ALP's so our surcharge will almost cover the entire Principal and Interest payments. Jerry briefly went over the December Statistical report. He said that we are up about 1,300 rounds from last year, and that we were also up in tournament rounds. City Park Nine rounds went up due to Annual Pass Play. He feels that is because of us making City Park Nine a full Non -Prime Time course. He pointed out that the number of Annual Passes sold was over 300. Shane Houska felt we sold more passes because we implemented our age 60-74 pass. Jerry agreed that was a big part of it. He also commented that the cart revenue surpassed our projections. Other Business ♦ Jerry briefly discussed the City's reorganization and went over the proposed organizational chart. He said that the City Manager feels he should be devoting more of his time to the City Council therefore a decision has been made to reorganize the duties of the City Manager as well as the Deputy City Manager. Currently the Director of CLRS, Marty Heffernan, is reporting directly to the City Manager, and Jerry is reporting directly to Marty. Under the new proposal Marty will report directly to the Deputy City Manager and Jerry will report to the new Manager of Parks, Cemeteries, Forestry and Golf, who will report to Marty. Jerry said that the City of Greeley also has their Golf Division under Parks. He informed the Board that the consultant who was hired to help with the reorganization had previously worked for the City of Fort Collins so she has a good understanding of the organization. Jerry said that CLRS is currently in the process of trying to determine what the Service Area will be called because the Library will no longer be a part of the organization due to the Library District vote passing. Jerry feels that this will be a good long-term move for the Golf Division. Grant Sherwood expressed his concern that others may attempt to utilize Golf Board Minutes January 19, 2005 Page 3 Golf Fund monies for non -golf purposes. Staff will monitor that potential issue and keep the Board informed. ♦ Larry Buckendorf asked if Jerry had received any feed back on the other applicant for the SouthRidge Concessionaire and Jerry said he hadn't. Adjournment: On a motion by Eric McCrery, seconded by Shane Houska, the Board unanimously voted (6:0) to adjourn at 7:32 p.m. (P��ctfu� nutted, Dawn Worth Administrative Aide Meeting Attendance Board Members Staff Larry Buckendorf Jerry P. Brown Shane Houska David McCleave David Johnson Dawn Worth Eric McCrery Dan Preble Grant Sherwood Guests