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HomeMy WebLinkAboutHousing Catalyst - Minutes - 11/16/2006Minutes of the Regular Meeting of the Fort Collins Housing Authority 1715 Mountain Ave, Fort Collins Colorado November 16, 2006 Commissioners Present Mary Davis Karen Weitkunat Ed Stoner Pat Brady CALL TO ORDER Commissioners Absent Staff Present Mike Sollenberger Julie Brewen Stephanie Barratt Jim Martell Carol Gonzalez Alan Fluharty Guests Vice Chairperson Davis called the regular meeting of the Fort Collins Housing Authority to order at 7:46 a.m. II. CITIZEN INPUT There was no citizen input. III. APPROVAL OF MINUTES The board reviewed the minutes of the September 28, 2006 regular meeting. Commissioner Brady made a motion, seconded by Commissioner Stoner to approve the minutes of the September 28, 2006 regular meeting. This motion was passed unanimously. IV. OLD BUSINESS Commissioner Weitkunat updated the Board on the facilitated meeting she, Julie, and Commissioner Sollenberger attended in regard to the fall 2006 selection process/criteria used for CDBG applications. During these events, recommendations were made to the City of Fort Collins Advance Planning staff that the CDBG Commission and the Affordable Housing Board be given formal training on the low income housing tax credit program. There was also discussion about the legal issues and liability the City of Fort Collins may have in regard to slanderous comments made by a member of a board or commission. Commissioner Brady would like to make sure the full CDBG Commission is made aware of this meeting and its results. Commissioner Brady made a motion, seconded by Commissioner Stoner to request the City of Fort Collins Advance Planning to formally make the full Commission aware of the events which have transpired, and that Mr. Martell contact City Attorney Steve Roy about our concerns from a legal perspective. This motion was passed unanimously. Commissioner Davis suggested an FCHA board member and possibly legal council attend the next CDBG grant presentation with staff. V. NEW BUSINESS Ms. Brewen and Mr. Fluharty reviewed the 3rd quarter 2006 financial statements and answered all questions. When looking at the management fund, Ms. Brewen commented that she will be meeting with Neighbor to Neighbor to offer FCHA's help as they look at their strategic plan. Commissioner Brady suggested that we reach out to Neighbor to Neighbor proactively as they look at their current financial position. Ms. Brewen also noted that there has been some problem with maintenance costs over the past quarter as the use of temporary labor was increased to turn units over more quickly. This was needed due to staff tum-over and one maintenance tech being on "light duty". She stated that three staff members are being sent to a managing maintenance training in December and a consultant will also come in at the beginning of 2007 to look at the organizational structure and work load process. Ms. Brewen presented the 2007 budget to the board, highlighting her request to increase her car allowance from $150 per month which she has been receiving since 1999 to $400. This increase takes in to account the IRS rate and market. The board thoroughly reviewed the budget. Ms. Brewen went into some detail on the pay philosophy and reminded the board that a committee consisting of Commissioner Brady and Commissioner Sollenberger reviewed the 2007 pay plan. Ms. Brewen commented that the Northern Hotel management agreement needs to be renegotiated. A motion was made by Commissioner Brady, seconded by Commissioner Stoner to approve Resolution 06-09 Approval of the 2007 Operating Budget. This motion was passed unanimously. Ms. Brewen presented a request for the Fort Collins Housing Authority board to approve updating the Fort Collins Housing Corporation's line of credit guarantee. Commissioner Stoner made a motion, seconded by Commissioner Weitkunat to approve Resolution No. 06-10, Approving Guarantee of Line -of -Credit for the Fort Collins Housing Corporation. Commissioner Stoner —Aye Commissioner Weitkunat—Aye Commissioner Davis — Aye Commissioner Brady abstained from this motion. This motion was passed. VI. LEGISLATIVE ISSUES There were no legislative issues. VII. MONTHLY ACTIVITY REPORT The board reviewed the activity report. Commissioner Weitkunat noted that the report dates were inconsistent and that staff needs to attend to detail. Ms. Brewen apologized for the error in sending out an incorrect and incomplete report draft. The Development Committee gave an update on the Stadium Apartments project in light of the recent fire to the building that is under contract. Ms. Brewen commented that there was asbestos found as a result of the fire and that further due diligence is required. VIII. NEXT MEETING DATE AND ADJOURNMENT Vice Chairperson Davis adjourned the regular meeting of the Fort Collins Housing Authority Board of Commissioners at 8:35 a.m. Approved this 25`h day of January 2007.