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HomeMy WebLinkAboutGolf Board - Minutes - 11/15/2006City of Fort Collins Cultural, Library, and Recreational Services Golf Board Minutes: Regular Meeting of November 15, 2006 Council Liaison to the Board: Councilmember Diggs Brown Staff Support to the Board: Jerry P. Brown, Manager of Golf at 221-6350, and Dawn Worth, Administrative Aide at 416-2265 Call Meeting to Order: Board Vice Chairperson Deron Grothe called the meeting to order at 7:05 p.m. at the City Park Nine Clubhouse. Agenda Review: No changes to the Agenda as printed. Items of Note: ♦ Dan Preble e-mailed to say he would not be attending the meeting. Approval of Minutes: Jerry stated that there was a revision to the originally mailed Minutes and that the Revised Minutes dated October 16, 2006 would be the ones to be voted on tonight. On a motion made by Jay Kammerzell, seconded by Lauren DeRosa, the Board unanimously (5:0) approved the Minutes of the September 20, 2006 Regular Meeting (Revised October 16, 2006). Citizen Participation: None Review and Approval of the Golf Board 2007 Work Plan and Meeting Schedule Jerry previously sent a draft 2007 Work Plan and Meeting Schedule for the Board to review. He briefly discussed the items and dates and said that the Board may add additional items to the Work Plan if they feel it's necessary. On a motion made by Lauren DeRosa, seconded by Grant Sherwood, the Board unanimously (5:0) approved the Golf Board's 2007 Work Plan and Meeting Schedule as prepared by staff. Consider Canceling the December 20, 2006 Meeting On a motion made by Lauren DeRosa and seconded by Shane Houska, the Board voted unanimously (5:0) to cancel the December 20, 2006 Regular Golf Board Meeting due to the holiday season. Other Business ♦ Jay Kammerzell wanted to discuss adding some additional items to the Work Plan. He mentioned the upgrade of the Collindale Clubhouse and suggested maybe doing Golf Board Minutes November 15, 2006 Page 2 something with SouthRidge and City Park Nine. Jerry explained that the City Park Nine building was renovated in 1987 and has a 30 year lifespan and we have not reached that, and that every concessionaire we have had at City Park Nine has failed because there just isn't the demand; however, if there was more of a demand then we would consider it. Jerry also said that it would be difficult adding -on to the SouthRidge Clubhouse because the area is in a floodplain. He informed the Board that SouthRidge Concessionaire, Rob Dahl, is planning on putting in up to $30,000 worth of improvements to the restaurant/bar area. Jay felt that it might be a good idea to address these items on the Work Plan so others can see them and maybe have a better understanding of what needs to be done. Jerry stated that there are course improvements that need to be addressed before facility improvements. He feels it would be difficult to justify due to the City's budget situation. He said a golf course architect came to City Park Nine and has helped us to put together a long- range course plan, and he has also offered to do the same at Collindale. There was some discussion of adding restrooms to SouthRidge and Jerry said that would be fairly expensive and he feels we should address the more pertinent issues first. Lauren DeRosa asked if donations could be given directly to the Golf Budget and Jerry said yes. Jerry said that up to three restrooms at SouthRidge may be a possibility if the budget recovers. ♦ Grant Sherwood asked about the possibility of the Golf Professionals putting together some type of Annual Report. He then inquired about tournaments data and Jerry reminded the Board that the tournament information is included in the reports that he provides them. Grant feels that it would be beneficial to get the Golf Professional's point of views. Jerry said that the Golf Professional's have to follow the City's rules and regulations. Shane Houska said that it would be good to have some consistency with what the Professionals do. Jerry explained that they are each independent contractual vendors and that they have to follow the agreements that they signed with the City. Grant said that he would just like to get a general perspective. In response to a question, Jerry said that he provides goals and objectives to the Executive Director of CLRS for the Golf Division, but he doesn't ask that of the Golf Professional's. Shane feels it would be beneficial to the Board if the Golf Professionals would do the same. Jerry suggested setting up a round -table discussion with the Board and the Golf Professional's. It was then decided that the Board would meet with the Golf Professional's at the February 21, 2006 Regular Meeting for a round -table discussion. It was also unanimously agreed to add this item to the 2007 Work Plan. Correspondence/Financial and Statistical Reports ♦ Jerry mentioned an article in the For Collins Weekly that rated the golf courses and SouthRidge, City Park Nine and Collindale were rated 1st-3`d... Jerry said construction for the Shilo Golf Course is supposedly still set for the end of this year... Grant Sherwood asked if the opening of the Harmony Club is still on target. Jerry said that he understands it is scheduled to open in spring 2007. He said that would be the primary location for the CSU Golf teams; however he has spoken to Golf Board Minutes November 15, 2006 Page 3 the Men's Golf Coach and he said he would still use our courses to practice so there's more of a variety for them. ♦ Jerry mentioned the latest revenue report and said that October was the first real positive report since December 2002 and hopefully we'll have a profit this year. He explained that this year there were increases in bank costs, fuel, and utilities that we were unaware of going into the year, and he has also been asked to pick up the Administrative Aide's full salary starting in 2007. ♦ Shane Houska asked if Jerry believed there were going to be more applicants for the Collindale Golf Professional position and why he thought that there were only three submitted. Jerry said that there were more the last time we were recruiting for this position and he believes the lack of proposals this time may have been out of professional courtesy and perhaps folks felt Jim was doing a sufficient job. Adjournment: On a motion by Shane Houska, seconded by Jay Kammerzell, the Board unanimously voted (5:0) to adjourn at 7:55 p.m. espe/ctfurnlly)submitted awn, �/I V v \ Worth Administrative Aide Meeting Attendance Board Members Staff Lauren DeRosa Jerry P. Brown Shane Houska Dawn Worth Deron Grothe Jay Kammerzell Grant Sherwood Guests John Shelton