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HomeMy WebLinkAboutLibrary Board - Minutes - 10/01/1975• • C I T Y O F F 0 R T C 0 L L I N S PUBLIC LIBRARY BOARD MINUTES -- REGULAR MEETING OCTOBER 1, 1975 -- 7:30 P.M. BOARD MEMBERS: Sarah Bennett, President Wilson Wilmarth, Vice -President Frank Johnson, Jr., Secretary Robert Burns Anne Manvel PRESENT: BOARD -- Sarah Bennett, Frank Johnson, Robert Burns, Anne Manvel. EMERITUS -- David Watrous. LIBRARY STAFF -- Larry Webber, Jane Davis, Robert Holzfaster. CITY STAFF -- Mike Keefe. ARCHITECTS -- Al Zeigel, Tom Hand. CSU JOURNALISM STUDENT -- Connie Preston. The meeting was called to order by the president, Sarah Bennett. Tom Hand reported the building costs were under budget and that the Guaranteed Maximum Price was being prepared by Reid Burton Construction Co. He announced that construction was moving well and rapidly. Mike Keefe reported that the project contingency fund was used up mainly because of added costs of site preparation. Robert Burns moved that any deficit not be made up out of next year's book budget. Frank Johnson seconded the motion. The motion passed unanimously. Tom Hand reported on the progress of the interior design and suggested the library board see the University of Denver library if possible. Sarah Bennett received a letter from Frank Gibson, library consultant, dated September 22, 1975 which she shared with the board. Mr. Gibson expressed six concerns in discussing the plans for the new building: 1. The first dealt with the fact that there was no provision made in the building plans for expansion of the building. Robert Burns said that he felt this was a political question. Sarah Bennett said she felt that because of the ordinance protecting the park there was little point in planning expansion. The architects explained that they did have a certain level of thinking on this question which they would be happy to share with the consultants. 2. The second point raised by Mr. Gibson concerned the open well opposite the stairway. Tom Hand spoke to the architectural and spatial qualities of the lobby and how the well will be an aesthetic plus for the building. Anne Manvel said that she felt that this had been tacitly approved some time ago. Frank Johnson spoke again about his concern for the safety factor here. The board voted to accept the well. 3. The wall behind the circulation desk was questioned by Mr. Gibson. He felt that that wall could be rearranged so that more usable floor space would result. Architects Zeigel and Hand felt this was a valuable concern. Tom Hand explained that the interior wall will not be fixed until the furniture layout is complete and that they will report back to the board on this item. 4. Frank Gibson was concerned that the book return be made fireproof. This is already in the plans. The board asked that a smoke -detection unit be installed near the book return. 5. The relationship of the meeting room with the library was again discussed, because original Rohlf-Gibson concept of a completely separate room had been abandoned in the final plans. The board agreed that this had been fully discussed earlier and approved. 6. The matter of the placement of the restrooms was again discussed. Frank Gibson does not find their location suitable, but the board felt that the vote taken on August 13, 1975 would stand. A complete set of final issue plans has been sent to both of the library con- sultants. Al Zeigel asked that the board communicate any further concerns about the building to them, and they would respond at the November meeting. Sarah Bennett brought before the board the fact that she felt that it was inappro- priate to charge books to the Capital Improvement Program. She feels that the book budget should not be dropped from operating funds. Bob Burns stated that he views with alarm the fact that the book budget is being funded other than from the general fund. Anne Manvel expressed the opinion that although she is comfortable with the capital money being spent for part of the book budget, she does not like no operating money for books. Frank Johnson felt that it would not be in the best interest of the library pro- gram to refuse to spend capital money for books. Sarah Bennett does not personally favor the use of capital monies for financing the book acquisition program. The library board wishes to go on record as being aware of the change of the source of book budget from general fund appropriation or revenue sharing money to the capital improvements program. They strongly request full city support of the library's book budget in the future from the general fund. Anne Manvel reported on the proposal presented to the Colorado Bicentennial Commission. Larry Webber announced that a meeting was to be set up with the city manager between 5 and 6 on Thursday, October 9. The meeting was then adjourned. Respectfully submitted, Jane Davis, Secretary Pro-tem