HomeMy WebLinkAboutLibrary Board - Minutes - 11/14/1989C I T Y O F F 0 R T C 0 L L I N S
PUBLIC LIBRARY BOARD
MINUTES - REGULAR MEETING
NOVEMBER 14, 1989 - 7:00 P.M.
BOARD MEMBERS
Virginia Ward, Chairperson
Catherine Fine, Vice -chairperson
Greg Auble
Dan Smith
Polly Walters
Kate Erslev
Jerome Roselle
PRESENT: LIBRARY BOARD -- Virginia Ward, Catherine Fine, Greg Auble, Dan
Smith, Jerry Roselle, Polly Walters, Kate Erslev; LIBRARY STAFF -
Jane Davis, Robert Holzfaster.
The meeting was called to order by the Vice -chairperson, Catherine Fine.
The minutes of the October meeting were approved as distributed. There was
no discussion of the October statistical report.
Jane Davis, Library Director, reported that two adult literacy grants
totalling about $50,000 had been submitted to the United States Department
of Education. A larger grant, around $120,000, dealing with workplace
literacy was submitted to the United States Department of Labor in October.
Lutheran Social Services would be the fiscal agent for the larger grant, if
funded.
The first agenda item under old business was the Henry Trust. Dan Smith
and Jane Davis presented a draft of a document Fort Collins Foundation uses
to set up endowments. They also explained that the document would be
accompanied by the Board's recommendations for the Library Fund Advisory
Committee plus a memo instructing transfer of the Henry Trust funds into
the Library Fund.
The Board recommended that a trust attorney be contacted to look at the
document and that it also be examined by the City Attorney since the Board
expects gifts to be made to the fund in the future and wants the endowment
fund to be flexible in meeting donor needs. Jerry Roselle will contact
Bill Gunn and ask him to look at the document. After recommended changes
are made Jane Davis will contact the City Attorney for input. Dan Smith
recommended that the Board consider setting a small amount of the Henry
Trust aside to cover costs of whatever the Board decides to do to publicize
the establishment of the Library Fund. Final draft of the document and
letter of transmittal should be ready for the December 12 meeting.
Several options for publicizing the fund were discussed. The included: a
press conference during National Library Week in April, a reception
including the Friends of the Library, a brochure for ongoing publicity for
the fund and to give to potential donors.
Greg Auble, Catherine Fine and Jerry Roselle reported on several options
for selection of the advisory committee. Options include: the Board
solicits applications, reviews applications, and appoints three members,
Board invites three people from the community to become the first members
of the advisory board. The group also discussed qualifications and a
standard application form. The ad hoc committee will come to the full
board in December with a firm recommendation. Virginia Ward reported that
she will meet with the Friends Board on December 6 to discuss an
appointment to the fund advisory committee from the Friends membership.
Virginia Ward distributed copies of Resolution 88-78 of the Council of the
City of Fort Collins. This resolution defines the roles of Council
liaisons of boards and commissions. This was an information item and no
discussion followed.
Jane Davis discussed briefly CLR Service Area goals including plans for a
service area users survey and library staff goals including a five year
look ahead at library service needs.
Boardmembers revised their goals and objectives and chose goal one,
objective five, "To promote and enhance public awareness of the library by
increasing public relations activities," and goal three, objective two,
"Improve Library Board awareness of Fort Collins Public Library staff,
organization, programs and goals," as their major focus for 1990.
The meeting was adjourned.
Respectfully submitted,
Jane B. Davis
Secretary Pro-tem