HomeMy WebLinkAboutLibrary Board - Minutes - 02/13/19900
C I T Y O F F 0 R T C 0 L L I N S
PUBLIC LIBRARY BOARD
MINUTES - REGULAR MEETING
FEBRUARY 13, 1990 - 7:00 P.M.
BOARD MEMBERS
Virginia Ward,
Catherine Fine,
Greg Auble
Dan Smith
Polly Walters
Kate Erslev
Jerome Roselle
Chairperson
Vice -chairperson
PRESENT: LIBRARY BOARD -- Polly Walters, Jerry Roselle, Kate Erslev, Greg
Auble, Dan Smith; LIBRARY STAFF -- Jane Davis, Robert Holzfaster.
In the absence of the Chairperson and Vice -chairperson, the meeting was
called to order by the group as a whole. The minutes were approved as
distributed. There was no correspondence.
Final statistical report for 1989 and the January 1990 report were
distributed. Both reports show continued growth in library visits and
materials circulated.
Jane Davis reported that 1990 Larimer County library services contracts had
been approved by the Fort Collins City Council on February 6. She also
reported that 239 applications had been received for the 4.5 new library
positions funded for 1990. Staff is currently screening the applications
and interviewing selected candidates.
Ms. Davis distributed the Gift -a -Book brochure developed by the Friends of
the Library. This is a new fund raising program to benefit the library.
Ms. Davis also reported the library would sponsor a four session Great
Decisions discussion series in March.
Under Old Business the group accepted recommendations from the subcommittee
on the Library Fund. Those recommendations are as follows:
1. Plan a press event during Library Week to announce the
formation of the Library Fund.
A. Purpose:
1. announce the donation of the gifts to the fund
2. enable the solicitation of more gifts
3. advertise for Fund board members
2. Solve the City Attorney's concerns, then:
A. Start directed nominations
1. send announcement to past library board applicants
2. invite specific people to apply (a cover letter,
plus an application)
a. Chris Kneeland
b. corporate presidents
Screen applicants
1. rank by criteria
a. skills and experience
b. interest and commitment
c. potential effectiveness
Note: Ideally, the invited applications would take place during
the three weeks previous to the press event. Open applications
would continue for several weeks after the press event.
Remember, this application process should result in only three or
four board members.
We are assuming that the entire board would be involved in
screening applications and ranking candidates.
Is an open application process even necessary?
Jane Davis reported that the City Attorney suggested that a letter of
agreement with the Fort Collins Foundation would be adequate to set up the
Library Fund. Boardmembers discussed a letter of agreement rather than a
contractual agreement with the Foundation. They also reread Ordinance 13,
1988, which gave them fiscal responsibility for the Henry Trust. Dan Smith
moved that the Board proceed with the contract as amended to reference
Ordinance 13, 1988, and the accompanying documents. Kate Erslev seconded
the motion. The motion carried. The Board asked Ms. Davis to inform the
Fort Collins Foundation of the Board's decision.
Jerry Roselle and Jane Davis reported they had met with Suzanne
Jarboe -Simpson to discuss format for the upcoming Board/Staff retreat.
Copies of her recommendations were distributed. Boardmembers agreed with
most of her suggestions and chose two possible dates, March 29 or April 5.
The retreat would start at 4:00 p.m. and include dinner. Ms.
Jarboe -Simpson will be the facilitator.
The group discussed changing the March meeting date because of spring
break. Two members have conflicts but no other better date could be agreed
upon.
Kate Erslev and Jerry Roselle
Zapped, by Chris Van Allsburg.
designation now on the book.
meeting.
The meeting was adjourned.
Respectfully submitted,
Jane B. Davis
Secretary Pro-tem
volunteered to review
A parent has objected
They will report to the
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Board at the March