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HomeMy WebLinkAboutLibrary Board - Minutes - 02/12/1991• C I T Y O F F 0 R T C 0 L L I N S PUBLIC LIBRARY BOARD MINUTES - REGULAR MEETING February 12, 1991 - 7:00 P.M. BOARD MEMBERS: Virginia Ward, Chairperson Greg Auble Kate Erslev Jerome Roselle Sharon Conley Chris Bracken Anne Ostrye-Macdonald PRESENT:LIBRARY BOARD -- Virginia Ward, Jerry Roselle; Anne Ostrye-Macdonald, Greg Auble; STAFF -- Michael Powers, Jane Davis, Robert Holafaster. ri,ie ,neeating was called to order at 7:08 by the Chairperson, Virginia Ward. The minutes of the January meeting were approved with the correction of a name which had been misspelled. REPORTS Jane Davis, Library Director, reported that the new outside building lighting had been installed. She asked Board members to evaluate this lighting upgrade as they returned to their cars at the end of the meeting. Ms. Davis; reported that library service contracts with Larimer County had been approved by Council on first reading February 5. The Fort Collins Public Library is receiving $10,950. for outreach and $98,556. for providing basic service. This is a £7,704. increase over 1990. In 1991 Larimer County libraries are receiving approximately the same dollar amount as in 1990 although a one time $10,000. increase in 1990 was rolled into the library funding base for this year. Fort Collins is receiving a $7,704. increase because of an increase in the number of out of city borrowers. Library Board members are concerned that the total county support is not keeping up with city support or with inflation. They will discuss the possibility of raising this question with the Commissioners in some concrete way at their March meeting. Virginia Ward reported that she had met with Mr. Powers and Ms. Davis and with Ms;. Davis and library program managers on the Board's need to develop a community consensus model on the need for additional library space for the community. Both Mr. Powers S • • page -2- and library staff are supportive of the Hoard's plans. Ms. Ward identifies these people as the initial potentially affected interests in this process. She will speak with Gerry Horak before the next Hoard meeting. Greg Auble reported that the Library Fund Advisory Committee had met twice since the last Library Hoard meeting. They are working on a brochure to publicize the fund and also an event or activity. He also reported that Diane Hagerty from the Fort Collins Foundation had met with the group to answer questions about the fund. Greg reported that the question of whether the fund is a true endowment or more flexible as the Library Hoard intended still remains. The contract, as signed by the Hoard Chair, is specific as to the flexibility. Ms. Ward will visit with Ms. Hogerty and report to the Hoard in March. OLD BUSINESS The Board returned to the motion tabled at the January meeting. Greg Auble had moved and Chris Bracken had seconded a motion that the Board adopt a policy of having the name of the individual objecting to a title removed from the information given to the Board. This would insure the complainant's privacy. Mr. Auble called for the question and all votes were favorable. The Board discussed the Board/Staff retreat held on February 7. The group felt it was very information. The factual information staff shared on space and growth gave the Board a better feel for what goes on behind the scenes in the provision of library service. Board members acknowledged a sense of urgency from staff to begin to build a community consensus on library space/expansion needs. The group discussed year two of the five year library development plan and will continue this discussion at the March meeting. They want to consider contini.xed, increased support of materials and services at the current library plus some immediate space relief of an experimental nature while at the same time gathering information within a community consensus process as part of a larger plan to =;ee what should happen in years three and four of the plan in relation to space and service needs. The Board feels they have data to know there is a =;pace problem but not enough information to make a recommendation for years three and four of the library development plan. Ms. Davis will put together a draft for year two for the March meeting. Jerry Roselle, Anne 0!str-ye•-Mr._Donald, Virginia Ward, plus, one or two staff members, will meet to do some planning for the consensus building process and report at the March meeting. page -3- NEW BUSINESS The Board discussed changing the regular meeting date beginning July, 1991. Tuesdays are difficult for Mr. Powers and impossible for the Council liaison. Jerry Roselle moved the regular monthly meeting of the Board be changed from the second Tuesday to the second Thursday beginning in July, 1991. Greg Auble seconded the motion. All votes were favorable. Ms. Davis will inform the City Clerk. Jane Davis reported that library outreach personnel is servicing 24 "yellow shelves" placed in northern Lari.mer County. In 1990 over 11,000 paperback books were distributed through this service. Ms. Davis distributed a list of the locations and the age groups serviced. The library currently has 1S homebound users. The group rescheduled the March meeting from Tuesday, March 12 to Thursday, March 7 because of spring break.. Jane Davis will send out a news release and contact Irate Erslev and Chris Bracken. Greg Auble asked the Board to appoint his successor on the Library Fund Advisory Board in the next couple of months. He •feels some overlap would be beneficial to the committee and to the new member. This will be placed on the March agenda. The meeting adjourned at 9:15 p.m. Respectfully submitted, Jane B. Davis Secretary Pro-tem JBD/bs