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HomeMy WebLinkAboutLibrary Board - Minutes - 03/07/1991C I T Y O F F 0 R T C 0 L L I N S PUBLIC LIBRARY BOARD MINUTES - REGULAR MEETING March 7, 1991 - 7:00 P.M. BOARD MEMBERS: Virginia Ward, Chairperson Greg Auble Kate Erslev Jerome Roselle Sharon Conley Chris Bracken Anne Ostrye-Macdonald PRESENT: LIBRARY BOARD -- Virginia Ward, Sharon Conley, Greg Auble,Jerry Roselle, Anne Ostrye- Macdonald STAFF -- Michael Powers, Jane Davis, Robert Holzfaster, Carol Bering, Dean Wilms COUNCIL LIAISON -- Gerry Horak The meeting was called to order by the chairperson, Virginia Ward at 7:05 p.m. The minutes of the previous meeting were corrected to include Sharon Conley as present at the February meeting and then approved. REPORTS The monthly statisticallreport for February was not distributed but will be sent in the next mailing. Jane Davis, Library Director, reported that the upgrade of the outside building lighting had been completed and asked for Board feedback on the level of improvement. Board will also get feedback from the staff Quality Improvement Team survey on building safety. Michael Powers, Cultural, Library and Recreational Services Director for the City will check with Virgil Taylor, Parks Superintendent, on whether there are lighting standards which are applied in the City's parks and whether the lighting in Library Park meets those standards. Greg Auble reported that the Library Fund Advisory Committee had met on March 7. They are working with a CSU journalism student to design a brochure publicising the fund. They are planning to fund some events in conjunction with the library summer reading program to focus public awareness on the fund. Virginia Ward reported that she had not yet contacted Diane Hogerty at the Fort Collins Foundation to clarify the endowment status of the fund but would do so before the April meeting. OLD BUSINESS The Board again discussed their concern that the level of county funding is not increasing. They discussed writing a letter to the Board of Larimer County Commissioners expressing this concern. Council member Horak suggested that the Board communicate these concerns to City Council who could communicate with the Commissioners. Ms. Davis will discuss this concern with other public library directors in the County. Their primary funding agencies might also want to communicate on library funding with the Commissioners. Virginia Ward asked Greg Auble to meet with Jane Davis to draft a letter to Council concerning county funding. The draft will be submitted to the full Board at the next meeting. The group next discussed at length their proposed community consensus building process on library space issues, who the potentially affected interests are and how to get community input from them. The ad hoc committee, Virginia Ward, Jerry Roselle, Anne Ostrye-Macdonald, Carol Bering and Dean Wilms had not been able to meet because of illnesses. .Councilman Horak advised the Board to closely examine their role and reminded them that the City Council had accepted the library study and the five year development plan. The Board has a role as a link to the community and a responsibility to Council to monitor the five year development plan and to receive public input and communicate that input to staff and Council but library staff should be responsible for developing the detail of the plan and for surveying the community on library services. The Board appreciated that clarification of their role. They reached consensus that they should position themselves to monitor and evaluate the plan aslit develops over the next four years and to keep City Council informed about what they are doing in the check/recheck of the plan since their role is to advise Council. Ms. Ward asked the ad hoc committee to meet and come back with recommendations on what the Board needs to put in place to get structured feedback on the five year plan as it develops. The Board discussed the draft of year two of the development plan. Board suggested the possibility of obtaining grant funding for the newspaper indexing project. They also asked staff to see if there were firms in the private sector who could do the local indexing. Staff will obtain that information. Board continues 'to be concerned that the dollars spent for library materials may not be adequate. Ms. Davis distributed copies of a letter to Boards and Commissions from Mayor Susan Kirkpatrick asking for input on the 1992 budget. Because of the Board's interest in the five year development plan they are well informed on library needs and well placed to speak to Council on budget issues. NEW _BUSINESS Board agreed to move the appointment of a member to replace Greg Auble on the Library Fund Advisory Committee to the April meeting. Ms. Davis reported that the City Council will be eliminating alternate members on all Boards and Commissions in 1991. The Library Board has two alternate members. The Board will either be reduced to five regular members or enlarged to seven regular members. After some discussion, Jerry Roselle moved that the Board recommend that their membership be increased to seven regular members. Greg Auble seconded the motion. All votes were favorable. Ms. Ward will write to Councilman Horak to let him know the Board's preference. The title Teenage Mutant Ninja Turtles and Other Strangeness by Erick Wujcik has been challenged by a library user. Ms. Ward appointed Sharon Conley and hate Enslev to an ad hoc committee to read the book and report back to the Board at the April meeting. The meeting adjourned at 9.40 p.m. Respectfully submitted, Jane B. Davis Secretary Pro-tem JBD/bs f