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HomeMy WebLinkAboutLibrary Board - Minutes - 09/10/1992CITY OF FORT`�COLLNS PUBLIC LIBRARY BOARD MINUTES - REGULAR MEETING Ben Delatour Room September 10, 1992 - 7:00 P.M. BOARD MEMBERS: Anne Ostrye-Macdonald, Chairperson Jerome Roselle Karen A. Dornseif Fay Rhoadarmer Madeleine Wawro Al Stone Sandra Webermeier _ STAFF LIAISON: Jane Davis COUNCIL LIAISON: Cathy Fromme PRESENT: LIBRARY BOARD -- Anne Ostrye-Macdonald, Karen Dornseif, Sandra Webermeier, Jerome Roselle, Al Stone, Madeleine Wawro STAFF -- Jane Davis, Robert Holzfaster, Mike Powers Cathy Fromme Dr. Eric Reno The meeting was called to order at 7:05 by Anne Ostrye-Macdonald, Chair. The minutes of the August meeting were approved with one correction. Al Stone was also a _ member of the ad hoc committee reviewing Board goals and objectives. There was no correspondence. Ms. Ostrye-Macdonald introduced Dr. Eric Reno, Vice -President, Northern Campus, Front Range Community College. Dr. Reno discussed the feasibility of a combined public/community college library. Front Range plans to build on the Shields -Harmony site in the next few years. Dr. Reno has had personal experience with a similar successful joint venture in Broward County, Florida. In Broward County the community college and the county library each contributed five million dollars for building, furnishing and equiping the library. The 50,000 square foot facility is co - administered with a combined collection and integrated technology and staff. This facility has - operated very successfully for eight years and is cost effective for both agencies. It has worked so well the two agencies are now building a 100,000 square foot joint facility in north Broward County. A contract between the county library and the community college spells out the responsibilities for joint funding and operations. He proposed a similar venture between the City of Fort Collins and Front Range Community College on the Shields -Harmony site. The Library Board andfoathy Fromme, Council liaig&fto the Board, were very interested in the idea. Dr. Reno responded to questions on hours, collection, programming, parking, public use of the facility and faculty/student use of the facility. Ms. Fromme indicated Council interest in such a joint venture at that location and encouraged the Board and Dr. Reno to continue to gather information. Dr. Reno will obtain copies of the contracts between the library and college and also a copy of a dissertation dealing with the project. Jerry Roselle moved an ad hoc committee be appointed to investigate the Poudre R-1 and Front Range opportunities for cooperative ventures in order to present a recommendation to the Library Board. Al Stone seconded the motion. All votes were favorable Jerry Roselle, Al Stone and Karen Dornseif we appointed. with the Chair, Anne Ostrye- Macdonald as support to the committee. Council liaison Fromme strongly encouraged the Board to come forward with a recommendation for City Council. REPORTS Robert Holzfaster, Office Manager, distributed copies of library statistics for August. Jane Davis reported that the contract had been signed for the new Dynix system. Library staff is working with Dynix on formats and system functions. Ms. Davis reported final numbers for the library summer reading program. Staff feels the program was very successful. Total Number of Children Registered 5320 Preschool 1619 School Age 3701 Total Number of Children Who Completed Program 3013 Preschool 1053 School Age 1960 Total Number of Prizes Awarded 5320 Preschool 1870 School Age 3450 Total Percentage of Children Registered Completing Program 57% Attendance at Programs Total On -Site Total Off -Site Grand Total 92 Programs 6048 Attendance 37 Programs 2907 Attendance 129 Programs 8955 Attendance ' Ms. Davis reminded tiie Board about the BoardO'bd Commissions workshop to be held September 30 at 6:30 p.m. in the Council chambers. She announced the Friends of the Library annual used book sale would be held at Foothills Fashion Mall October 2,3,and 4. OLD BUSINESS Madeleine Wawro and Sandra Webermeier reported on the challenged title Daddy's Roommate, a children's book shelved on the parent's shelf. Both felt the title served as a resource for family discussion, that it belongs on the parent's shelf and should not be removed from the library. Al Stone moved the title be retained on the parent's shelf in the children's area. Ms. Wawro seconded the notion. All votes were favorable. The Board asked Ms. Davis to write to the individual concerning their decision. Mike Powers, Cultural, Library and Recreation Service Director, and Jane Davis, Library Director reported that the 1993 proposed budget had been submitted to Council. It includes a $119,000 increase in library funding. The Council will take final action on the budget in November. The ad hoc committee on Board goals and objectives, Anne Ostrye-Macdonald, Al Stone and Madeleine Wawro reported. They recommended that the goals and objectives as revised 12-'91 be accepted for 1993 and that goal two, objective one be the primary focus in 1993 with goal one as a secondary objective. These goals and objectives are as follows: Influence the future of the library through planning and advocacy. Keep the goal of library service expansion before the public. Promote the library and its programs. Madeleine Wawro moved the ad hoc committee's recommendation be accepted. Sandra Webermeier seconded the motion. Discussion followed. Ms. Wawro withdrew the motion and rephrased it as follows: that the Board retain the goals and objectives as revised 12-91. Jerry Roselle seconded the motion. All votes were favorable. - Ms. Wawro then moved the Board concentrate on goal 112, library expansion, with secondary emphasis on goal 1, increasing Board efforts in public relations. Al Stone seconded the motion. All votes were favorable. The ad hoc committee will develop strategies to implement these chosen goals and bring them to the Board in November. These goals, objectives and strategies will then be developed into a 1993 workplan. NEW BUSINESS Jane Davis distributed flyers publicizing the library fall and winter programs. Activities include release day programs for children, author series, films, lectures and environmental fair. Ms. Fromme had asked the Board to consider extended hours on Friday and Saturday. The Board asked the Library Director to get more infdYmation fr• Ms. Fromme. They were concerned that increasing hours open would have a negative effect on other levels of service. The meeting was adjourned at 9:20 p.m. Respectfully submitted, Jane B. Davis Secretary Pro -tern JBD/bjs