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HomeMy WebLinkAboutLibrary Board - Minutes - 10/08/1992'PITY OF FORT COLLI40s PUBLIC LIBRARY BOARD MINUTES - REGULAR MEETING Ben Delatour Room October 8, 1992 - 7:00 P.M. BOARD MEMBERS: Anne Ostrye-Macdonald, Chairperson Jerome Roselle Karen A. Dornseif Fay Rhoadarmer Madeleine Wawro Al Stone Sandra Webermeier STAFF LIAISON: Jane Davis COUNCIL LIAISON: Cathy Fromme PRESENT: LIBRARY BOARD -- Anne Ostrye-Macdonald, Karen Dornseif, Sandra Webermeier, Jerome Roselle, Al Stone, Madeleine Wawro, Fay Rhoadarmer STAFF -- Jane Davis, Robert Holzfaster, Mike Powers The meeting was called to order at 7:00 p.m. by Anne Ostrye-Macdonald, Chair. The Minutes of the previous meeting were approved as distributed. The Chairperson distributed copies of correspondence from Mary Cumming to library staff and to the Board. Ms. Cumming is concerned that only a parent or guardian may accept responsibility for a child's library use under current library policy. She asked that the policy be changed. Jane Davis, Library Director, stated that she had talked to the City Attorney's office and that they advised that because adults over 18 are liable for their contracts the City can enforce the library card contract against adults who sign cards and agree to be responsible for the acts of a child who is given the card. Parents and guardians are often the best choice because they normally will have direct supervision of the child and will take responsibility to ensure that books are returned and rules followed. However, there really isn't any legal difference between a parent and a grandparent or any other adult who is willing to become responsible for the acts of the child, The Board discussed at length .the pros and cons of changing library policy to allow any adult to sign a library card application for a child. Jerry Roselle moved that the policy remain in place. Sandra Webermeier seconded the motion. There was further discussion. Madeleine Wawro called for the question. All votes were favorable. The Board asked Ms. Davis to write to Ms. Cumming letting her know they were sympathetic to her concerns, but that they feel it is important that a parent be involved in a child's library use, that exceptions can and should be made in cases of hardship but that, at this time, they were reluctant to recommend change in a long standing policy, based on one request. REPORTS • • Robert Holzfaster, Office Manager, distributed the September statistical report. Jane Davis, Anne Ostrye Macdonald and Al Stone reported on the Boards and Commissions workshop held September 30. Materials from the workshop were distributed to those unable to attend. Ms. Davis reported that the Friends of the Library made $12,600 at their used book sale at Foothills Fashion Mall October 2,3,4. They will have a few expenses but will net over $12,000. This is the most money they have ever made. Ms. Davis also reported that library staff would be meeting with Dynix in late October to finalize the local customizing for the new library system. At that point staff hopes to have a firm installation date. All equipment has been ordered and the staff areas of the building are being rewired. OLD BUSINESS Final decision on the 1993 budget is scheduled for City Council on October 20 and November 17. In response to Council member Fromme, Jane Davis sent a memo to the City Manager with costs for adding hours of library service. Anne Ostrye-Macdonald, Al Stone and Madeleine Wawro presented a second draft of a proposed 1993 Board workplan. The Board also looked at workplans from three other CLRS Boards. Members suggested a couple of changes and will vote on the final draft in November. Board agreed to change the December meeting date from Thursday December 10 to Thursday December 3. Karen Dornseif invited the group to meet in the library at Front Range Community College. The place will be decided in November so that the proper notification can be made in a timely manner. NEW BUSINESS Mike Powers and Jane Davis reported they had met three times with representatives of the school district concerning a school/community library at the new Fort Collins High School. They have discussed accessibility and space needs. The architect on the project, Bob Sutter, is looking for a way to address those needs in the overall plan. City staff will be asking Council for direction as to whether to continue to pursue this option. There was considerable discussion. Board members are supportive of continued efforts to make this combined facility a reality. Al Stone moved that the Board Chair write to Council encouraging them to set aside money for the project while final judgement on feasibility is made. Madeleine Wawro seconded the motion. All votes were favorable. Jane Davis reported that ibrary staff had received a check forqP000 from the estate of Betty Woodworth. Ms. Woodworth had requested in her will that the Board be involved in the decision as to how the money should be used. The Board wanted time to think about the possibilities and will discuss it at the November meeting. The meeting was adjourned at 9:20 p.m. Respectfully submitted, Jane B. Davis Secretary Pro-tem JBD/bjs