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HomeMy WebLinkAboutLibrary Board - Minutes - 11/12/1992WITY OF FORT COLDS PUBLIC LIBRARY BOARD MINUTES - REGULAR MEETING Ben Delatour Room November 12, 1992 - 7:00 P.M. BOARD MEMBERS: Anne Ostrye-Macdonald, Chairperson Jerome Roselle Karen A. Dornseif Fay Rhoadarmer Madeleine Wawro Al Stone Sandra Webermeier STAFF LIAISON: Jane Davis COUNCIL LIAISON: Cathy Fromme PRESENT: LIBRARY BOARD -- Anne Ostrye-Macdonald, Karen Domseif, Jerome Roselle, Al Stone, Fay Rhoadarmer STAFF -- Jane Davis, Robert Holzfaster The meeting was called to order by Anne Ostrye-Macdonald, Chair. The minutes of the previous meeting were approved with one correction. At the October 8 meeting the Board voted to continue the policy requiring a parent or guardian to sign the library card application for a child. All votes were not favorable as recorded in the minutes. There were six favorable votes and one negative vote. Jane Davis, Library Director, distributed copies of a letter to the Board from Tom Shoemaker, Natural Resources Director, reminding all Boards and Commissions of Section 3 of the city energy policy: - Section 3. That all affected boards and commissions (including, but not limited to, the Transportation Board, Air Quality Task Force, Planning and Zoning Board, Natural Resources Board, Electric Board and Building Review Board) shall advise the Council of any impacts that the foregoing energy policies may as have on the work plans submitted by each board or commission to Council and shall advise the Council as to how such work plans shall address said energy policies. Library Board workplan for 1993, aimed at development of branch library service, would mean shorter trips to a library conserving gasoline and favorably affecting air quality. REPORTS • Jane Davis reported that the affect of amendment 1 on the City of Fort Collins was not yet completely clear but that City Council would not have as much flexibility as before passage. Ms. Davis also went over the timeline for installation of the new library system. The building will have to be closed a few days in January for rewiring and to install new terminals. The data base will be upgraded to MARC format and materials will be bar coded in February and March with full conversion to the new system the end of March or early April. Acquisitions module and Community Information and Referral modules will be added in June. OLD BUSINESS Jane Davis reported that there were no changes in the 1993 proposed budget as of first reading on October 20. Though the cooperative venture with Poudre R-1 was briefly discussed by Council no action was taken. The Board reviewed their 1993 workplan with the additions recommended at the October meeting. The Chair asked Ms. Davis to send it with a copy of the Board goals and objectives to the City Clerk. The Board discussed uses for the gift of $5000 received from the estate of Betty Woodworth. The section of the will dealing with the gift reads as follows: §4.02 - I devise the sum of $5,000.00 to the City of Fort Collins, Colorado, for the benefit of the FORT COLLINS PUBLIC LIBRARY, said sum to be used for the purchase of additional volumes or such materials as may, in the discretion of the Library Board of Trustees, be necessary for improvement of the library. Among the possibilities discussed were having staff submit proposals for special projects, use the funds to leverage more gifts, give the money to the library fund or use the money in the future for materials or special equipment for a branch library. No decision was made. The Chair reminded the group that the December meeting date has been changed from Thursday December 10 to Thursday December 3. It will be held in the library at Front Range Community College at 7:00 P.m. The Chair asked Ms. Davis to notify the City Clerk and to post whatever notices are necessary to notify the public of the change. The Board discussed the possibility of an opportunity for combined school/community branches at the new Fort Collins High School and at a future building planned at Front Range Community College. Jane Davis reported that the time frame for Council decision on the Fort Collins High School site was December/January and, because of amendment 1, would probably have to go to public vote in April. There is also concern that passage of amendment 1, and amendment 8 will affect the time frame of the Front Range project. Jerry Roselle, Al Stone and Karen Dornseif, ad hoc committee on library expansion, reported to the board. Jerry Roselle reported that the library services contract between Broward County Library and Broward Community College was a well written document and would provide an excellent model for a local cooperative venture. It clearly identifies the issues to be addressed. He suggested that at a later date the City could contact the Florida attorneys involved to see if there had been any problems in the ten year the contract had been in force. Al Stone submitted a Aen report on the three basic method4sed for library cooperation - subcontracting, joint physical facilities and shared/integrated libraries. He reported that based on the materials he has seen so far, it appears that cooperative efforts are more successful when users of the facility are unaware that two separate organizations are involved. Karen Dornseif submitted a tentative list of steps to making a joint facility happen. This could serve as a check list for both entities in a jointNenture for providing cooperative library service. The Board decided to hold a special meeting Tuesday, December 29 at 7:00 p.m. in the Delatour Room to discuss, with library program managers, the Fort Collins High School joint project. The Chair asked Ms. Davis to notify the program managers and also to post necessary notices of the meeting. NEW BUSINESS There was no new business. The meeting was adjourned at 9:15 p.m. Respectfully submitted, Jane B. Davis Secretary Pro-tem JBD/bjs *s ,