HomeMy WebLinkAboutLibrary Board - Minutes - 01/10/2002a
Council Liaison: Marty Tharp
Chairperson: Mary Robertson
(Phone: 407-7066)
Staff Liaison: Brenda Carns
(Phone 221-6670)
A regular meeting of the Library Board was held on January 10, 2002 in the Ben Delatour Room
of the Main Library at 201 Peterson Street. The following Library Board members were present:
Carolyn Haase, Rudy Maes, Ralph Olson, Mary Robertson, and Joan Scheuerman.
Library Board Members Absent: Kay Masselink and Charles Robles
Council Member Present: Marty Tharp
City Staff Members Present: Brenda Cams, Michael W. Powers, and Marjorie Teklits
Friends of the Library Liaison: Joanna Lambert
The meeting was called to order at 6:00 p.m. by the Chairperson, Mary Robertson.
Ralph Olson motioned that the minutes of the December 13, 2001 meeting be approved as
written; Rudy Maes seconded the motion, and it was unanimously approved.
Correspondence
Copies of the application for new Board member Kay Masselink were shared. Brenda mentioned
that Kay was unable to attend tonight's meeting as she had been scheduled to receive an award in
Chicago before notification of her appointment to the Library board was received. She will be
joining the Board at the February meeting. Brenda also announced that Joan Scheuerman's
appointment to the Board has been renewed.
Reports/Presentations
a. Director — Brenda Cams
During the month of January, the library's new training librarian has scheduled computer
training classes at both libraries covering the 'Basic Catalog," 'Basic Internet Searching,"
an "Email Computer Class," and a "Computer Comfort Class." She is also working with
library staff to develop programs for their training needs.
A new Marketing Research Assistant has been selected and will start January 22"d. It is
also planned to have a new Bilingual Library Assistant on board by the end of the month
or the beginning of February.
The contents of an email from the City Clerk's office regarding the 2002 Work Plans, the
expected distribution date for the new B&C Manuals, a reminder that Annual Reports are
due by January 31, and a reminder to hold Election of Officers in February or March was
shared.
Brenda reminded Board members of the Colorado Library Association's annual
Legislative Day Workshop on February 21 and that the registration fee will be $25 before
February 1, $35 after that date. She encouraged everyone to attend the workshop and
mentioned that issues for this legislative session include an Internet filtering proposal and
support for Library Systems, such as High Plains, which provide local libraries with
various types of assistance and quick access to Interlibrary Loan materials.
Brenda invited members to attend a retirement breakfast for a Children's librarian; Rudy
and Carolyn said they would like to attend the event, and Joanna Lambert will represent
the Friends of the Library.
Brenda also mentioned to Board members that their packets include recent newspaper
articles relating to the library and a summary of recent "How'd we do?" customer
comments.
b. Friends of the Library - Joanna Lambert
Joanna reported that a new Ways and Means chairperson, Corinne Peck, has been
appointed. The Friends will vote on the list of library requests totaling over $43,000 at
their Board meeting next Monday.
C. Committee Reports:
County/State/National -
Carolyn expressed interest in membership on this committee, as stated in her written
report mentioned below. As Charles was not able to attend tonight's meeting, Mary said
it will be addressed next month.
City Council Relations - Rudy Maes
There were no new developments to report at the meeting.
Children's/Young Adult Services - Carolyn Haase
Carolyn complimented the Children's department on all they are doing as reported in this
month's Director's report. In addition, Carolyn submitted a written report covering
miscellaneous items including: appreciation to the Friends of the Library and the Fort
Collins Symphony for the excellent Concert Preview series, interest in membership on the
Library Board's County/State/National Committee, the recent arbitrary appointment to the
State Board of Education and the need to be aware of the issue of future representation
from the Congressional Third District.
OLD BUSINESS
a. Neighborhood Organization Meetings - Mary suggested a Board committee be developed
to contact the various active neighborhood organizations with expectations to schedule
information gathering meetings. Joan volunteered to Chair the committee, Ralph
volunteered to be on the committee, Carolyn said she can help with meetings
geographically located in her neighborhood, and Mary also offered to assist whenever
possible. This new committee will briefly meet at the end of tonight's meeting to share
their thoughts and ideas.
b. Future Library Facilities - Mary Robertson
Mary distributed a draft memo from the Board to City Council members regarding Future
Library Facilities. The memo asks Council's thoughts and plans concerning future library
facilities and increased funding levels and requests a Study Session in the first quarter of
this year to study library needs, issues and a long-term strategy for funding. Carolyn
Haase motioned to accept the memo; Joan Scheuerman seconded the motion and all were
in favor of forwarding the memo to Council members.
Mary reported that a citizen's group met yesterday to continue discussion of efforts to find
out what library services the community would like. The outreach meetings to
neighborhood groups previously mentioned and a community survey are important parts
of it. At the citizen meeting, four possible scenarios for future library facilities were
identified. The challenge is to identify costs associated with each option, how they would
affect library services, and definition of what the community gains or loses with each.
She said Board members could take these options to the various neighborhood groups for
their input. Board members could also meet with influential groups, such as service
clubs, for their input, and Carolyn suggested including the Reclaimers group.
Brenda said she will find out the estimated cost of a community survey, perhaps with the
company who did a recent survey for the City. She will also find out the amount of tax
dollars that would be needed for each option and how Operations and Maintenance would
be handled. Ralph offered to make an inquiry to CSU to ascertain whether or not they
would have a senior level class interested in conducting a library survey and analysis as
part of their class project. He said a recent project was done for the Chamber and they
could be asked how they felt about the work. Unfortunately, projects such as these are
usually done on a semester basis, and the results might not be available until the end of
the current semester.
C. Library Facilit�Regplations - Brenda Cams
After checking with the City Attorney's office, Brenda reported that the proper procedure
to follow regarding customer library privilege suspension appeals is to refer them to the
Director, Cultural, Library & Recreational Services, as outlined in the Library Facility
Regulations document.
NEW BUSINESS
a. Annual Report - Mary Robertson
Copies of the draft 2001 Annual Report were distributed. Rudy Maes motioned its
approval as written; Ralph Olson seconded the motion, and it was unanimously approved.
The meeting was adjourned at 7:00 p.m.
Respectfully submitted,
Marjorie Teklits
Administrative Secretary
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