HomeMy WebLinkAboutCitizen Review Board - Minutes - 09/20/2000Citizen Review Board
Regular Meeting
Wednesday, September 20, 2000
City of Fort Collins Human Resources Conference Room
Present: Brian Carroll, Maria Martinez, Becky Richardson and Carole Stanfield. Council
Liaison Chuck Wanner.
Stab. Karen Carlson, Vicki Mesa, Greg Tempel
Absent: Rick Aulino, Monica Garcia
Call to Order: The meeting was called to order at 6:38 p.m. The August 16, 2000 meeting
minutes were reviewed. Carole Stanfield made a motion to accept the
August minutes as written. Brian Carroll seconded the motion. The
motion carried 3-0
Review of
Absences:
Voice Mail:
Discussion
of Cases
Reviewed:
Council Liaison Chuck Wanner requested that he receive copies of the minutes
via e-mail.
Absence issues were discussed and it was noted that Becky Richardson was
excused from the June 21, 2000 meeting. Council Liaison Chuck Wanner
explained the reason for revising the attendance policy section in the Boards and
Commissions Manual. He stated that amending the attendance policy section
eliminates the need for Council to review members attendance records and taking
action with regards to terminating Board members.
Becky Richardson reported that there were no voice mail messages or
e-mail messages and stated she checks for messages each Monday morning.
The members generally reviewed cases that had recently been completed by
Subcommittees. Members discussed the need to create a handout for
complainants documenting the process in a step by step manner. There was
discussion that complainants need to be informed of what has been considered
and the outcome of that consideration. It was also emphasized that witnesses
needed to be required to sign off on their summary statements.
Lt. Carlson reported that she would discuss with Francis Gonzales, the possibility
of developing a handout that would describe the IA process and would be
provided to complainants. Lt Carlson stated that the entire Board could receive
summary memo's of cases closed either in the Agenda packet or the
n
U
`J
Subcommittee could email the summary to Board members. It was decided that
Lt. Carlson would email the summary memos with the minutes.
Becky Richardson spoke of the need for better communication between
subcommittee members when reviewing cases to avoid duplication of
subcommittee and staffmember's efforts.
Brian Carroll reported that Case #00-14 was not a unanimous vote. Discussion
of how to handle a dissenting opinion on a Subcommittee ensued, and after
further discussion all were in agreement that dissenting opinions should be
reported to the Chief.
Following suggestions by Council Liaison Chuck Wanner and Brian Carroll, it
was suggested that a dissenting opinion section be added to the Subcommittee
memo template. Greg Tempel stated that he would bring a draft to the next
meeting.
New
Business: The Board discussed the issue of Carole Stansfiekl's term that is about to expire.
The Board discussed drafting a letter to Council recommending Carole be
reappointed. They spoke of the need for consistency on the Board since it was
so new.
Council Liaison Chuck Wanner explained to the Board how the interview process
works and how vacant terms are filled. He reported to the Board that he
informed the City Clerk's Office that Don Colby's term needed to be filled as
soon as possible. He further stated that interviews for the vacancy would not be
held until after the first of October. He reported that there were no current
applications on file for this Board.
Brian Carroll made a motion to recommend to Council that Carole
Stansfield be reappointed. Maria Martinez seconded the motion. The
motion carried 5-0.
After further discussion Brian said that he would email the letter of
recommendation to all Board members for their approval and it would be
available at the next regularly scheduled meeting for Board approval.
• Filling the
Position of
Chair: Becky Richardson read Don Colby's resignation letter to the Board. Greg Tempel
read from section 2.2 of the By-laws which provide that a new chairperson shall
be elected to fill the unexpired tern at the next regular meeting of the Board or
as soon thereafter as practicable. After further discussion, it was the consensus
of the Board to wait until next month to elect a new chairperson, giving absent
Board member; an opportunity to vote.
The Board discussed whether a subcommittee meeting is considered a regularly
scheduled meeting for purposes of the new absence policy. Greg Tempel stated
he would consult with Steve Roy and report back at the next meeting.
New Business: Brian passed out an article from the FBI Law Enforcement Bulletin entitled
"Getting Along with Citizen Oversight" handouts relating to police perceptions,
written by an oversight committee. He spoke of the need to see how other
committees with similar fimctions and responsibilities view the Citizen Review
Board. It was discussed and decided that Brian would attend a meeting of the
Human Relations Commission and possibly giving a brief report on what the
Board is currently doing. Becky and Carole stated they would attend a meeting
of the Multi -Cultural Task Force. Becky stated she would find out when their
next meeting was scheduled and email the information to Board members.
Training: Carole spoke of a recent police training operation that she attended, stating it
was interesting and very informative. The Board discussed past training
sponsored by the Police Department commenting all sessions were very good.
Board members discussed the need to diversify in their training efforts and agreed
that arranging for training in conflict management and diversity issues would be
pursued.
There was a discussion regarding the year-end report and that a list of Board
training needs to be included.
Old
Business: None.
Adjournment: Brian Carroll made a motion to adjourn the meeting. Maria Martinez
seconded the motion. There was no discussion and the meeting and the
motion carried 5-0. The meeting adjourned at 7:45 p.m.
Chair -��