HomeMy WebLinkAboutCitizen Review Board - Minutes - 10/18/2000Citizen Review Board
Regular Meeting
Wednesday, October 18, 2000
City of Fort Collins Human Resources Conference Room
Present: Monica Garcia, Maria Martinez, Becky Richardson, Carole Stansfield,
Brian Carroll.
Staff: Karen Carlson, Greg Tempel, Vicki Mesa.
Absent: Rick Aulino.
Call to Order: The meeting was called to order at 6:40 p.m. The September 20, 2000
meeting minutes were reviewed and accepted. Brian Carroll made a
motion to accept the minutes. Carole Stansfield seconded the motion.
No discussion and the motion carried 5-0.
Voice Mail: Becky Richardson reported that she has not received any voice mail
messages and continues to check every Monday morning.
Public Input: Several CSU students introduced themselves and stated that they were in
attendance to view the CRB meeting as part of a class. The students
offered no input to the board. Becky Richardson provided the students
with a brief overview of how the CRB meetings were conducted. Also in
attendance was Human Relations Commission member Mary Gomez.
Mary Gomez, member of the Human Relations Commission (HRC),
introduced herself to the Board and gave a brief background and history of
the HRC's fimction. She spoke of the functions of the HRC and on behalf
of the HRC, extended any assistance that they might have available to the
CRB. She spoke of the need to educate the public as well as various
service organizations about the function of the Board.
Brian Carroll reported that he had attended a recent meeting of the Human
Relations Commission (HRC). He stated the reason for attending the
meeting was to share information with the Commission regarding the
function of, and the services that the Citizen Review Board has available.
He spoke of the role of the HRC, the existence of the Citizen Liaison
program, and discussed coordinating more effectively with the HRC.
Cases
Reviewed: Becky Richardson gave a brief explanation to the audience, how cases are
reviewed by the Board. She noted that there were no new cases for
review.
New Cases: Lt. Carlson reported that case #2000-33 would be ready to go to the Board
at the next meeting and Subcommittee names were randomly drawn as
follows:
1. Maria Martinez
2. Rick Aulino
3. Becky Richardson
4. Carole Stanfield
5. Brian Carroll
6. Monica Garcia
Becky Richardson explained to the audience how the process of selecting a
subcommittee is done and also how and Subcommittee members could be
excused from certain cases that they may draw.
Election: The Board discussed the need to fill the remainder of the term of
Chairperson that was vacated due to the resignation of Don Colby. After a
brief discussion and a review of the ordinance that required the position to
be filled, it was decided that the Board would hold tde election.
Carole Stanfield made a motion nominating Becky Richardson as
Chairperson for the remainder of Don Colby's term. Brian Carroll
seconded the motion. The motion carried 5-0.
Carole Stanfield made a motion nominating Maria Martinez as Vice
Chairperson. Monies Garcia seconded the motion. The motion
carried 5-0.
Bylaws: Greg Tempel reported that the Bylaws need to be amended to change the
date of the Board's election of the Chair and Vice Chair.
Becky Richardson made a motion directing the City Attorney's Office to
draft new Bylaws changing the date of election to March. Carole
Stanfield seconded the motion. The motion carried 5-0.
Greg Tempel stated he would draft revised Bylaws to be available for
Board review at the November meeting. He stated the Bylaws would need
to be considered for formal adoption at the December meeting.
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Proposed
Code Change: Lt. Carlson spoke of the proposed changes to how recommendations of the
CRB are reported. The proposed change to the City Code would include
notifying the City Manager of the outcome of all cases reviewed with a
copy sent to the Chief of Police.
Work
Plan: Lt. Carlson reminded the Board that the deadline for submitting the Work
Plan and the year-end report was fast approaching. The Work Plan is due
the end of November and the year-end report is due at the first of the year.
Meeting
Schedule:
After further discussion it was decided that the Year-end Report and Work
Plan would be placed on the November Agenda for discussion.
Lt. Carlson distributed handouts to Board members as follows:
1. Flyer and Registration form for the Multi -Cultural Community
Retreat.
2. Commendation/Complaint Process Information
3. Flyer and Flow Chart of how complaints are handled from start to finish.
Brian Carroll suggested posting theses handout on the Citizen Review
Board's Website. The Board discussed making the complaint form
available for citizen's to download but stated the complaints could not be
filed on line, due to the need for an original signature.
The Board reviewed the date for the December meeting and after further
discussion the consensus of the Board was make the decision at the
November meeting whether the December meeting would be formally
canceled.
Greg Tempel stated that a posting regarding the cancellation would need to
be done on the Public Notice Board in the City Hall Lobby.
Brian Carroll questioned the 6:30 p.m. meeting time. After discussion the
Board was in agreement that the meeting time could be changed.
Brian Carroll made a motion to change the meeting time from 6:30 p.m. to
5:30 p.m., beginning at the November meeting. Maria Martinez seconded
the motion The motion carried 5-0.
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Business: Greg Tempel distributed a new template to be used for Subcommittee
reports and emphasized the need for the dissenter to be identified.
Lt. Carlson reported that all minutes need to be filed with the City Clerk's
office, including minutes from Subcommittee meetings.
Greg Tempel stated that his legal opinion was that the absentee rule does
not apply to Subcommittee meetings since they are not considered to be
regularly scheduled meetings of the Board.
The Board discussed training issues and the possibility of adding language
to the Bylaws to require new members undergo training.
Greg Tempel stated that section 2-138(c) of the Code provides that
persons appointed to the Board shall attend and complete such training as
may be developed by the City Manager, upon consultation with the Chief
of Police and the Health and Safety Committee of the City Council.
Maria Martinez suggested adding training issues to the Work Plan.
Carole Stansfield expressed interest in attending the Multi Cultural Retreat.
There was discussion that grant funds may be available to pay for her
enrollment. Lt. Carlson stated she would find out and report back to
Carole.
The Board responded to questions from the students in the audience and
clarified that only 3 of the cases that have been reviewed involved
minorities.
Adjournment:
The meeting adjourned at 7:50 p.m
Chair