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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 06/30/1981A COLLINS PARKS AND RECREATION OARTMENT PARKS AND RECREATION ADVISORY BOARD MINUTES: Regular Meeting - June 30, 1981 The meeting was called to order at 6:40 P.M. by Chairman Charles R. Mayhugh. The minutes of the regular meeting of May 26, 1981, were unanimously approved, as presented, on a motion by Mary Elson, seconded by Chuck Solano. Chairman Mayhugh welcomed new Board member, Frances J. Bujack. - Board members, Bob Aukerman, Mike ImMasche and Ken Nelson all called in to tell us they would not be able to attend tonight's meeting. Budget Strategy Director, H. R. Phillips, talked about our proposed budget presentation to Council on July 7th. He explained our methodology and strategy, including the slides we plan to utilize. He told the Board about the staff meeting with the City Manager on the budget and the supplemental requests, as reviewed by the Board at their last meeting. - Chuck Mayhugh stated that the supplementals were very important, and he suggested Board members make individual contact with Council members expressing their interest, and that all Board members try to attend all the public hearings on the budget voicing our strong support. H.R. then spoke on philosophies, and about the contracting out of certain functions. He said we can do more contracting, but he believes that there are some things we can do better than contractors. He said we really need the supplementals or we will begin to severely 'strangle' our good quality of life service. Chairman Mayhugh then requested, and the Board members generally concurred, that staff prepare a short summary memo for the Board with our perception of the July 7th budget meeting with Council; and that staff telephone Board members when public budget hearings are scheduled. Election of Officers for 1981/1982 Nominations opened for Chairman. Mary Elson nominated Mike ImMasche, seconded by Chuck Solano. The nominations closed. Chuck Mayhugh moved, seconded by Wes Sargent, to unanimously elect Mike ImMasche as Chairman; unanimous vote. Nominations opened for Vice -Chairman. Ann Schroader nominated Mary Elson, seconded by Janet Sheppard. Chuck Mayhugh nominated Chuck Solano, seconded by Wes Sargent. The nominations closed. On a hands -count vote of three (3) for Chuck Solano, two (2) for Mary Elson, and one (1) not voting, Chuck Solano was elected Vice - Chairman. Nominations opened for Secretary. Wes Sargent nominated Frances J. Bujack, but she declined. Ann Schroeder nominated Mary Elson, but she declined. Ann Schroeder nominated Ken Nelson, seconded by Chuck Mayhugh. The nominations closed. Chuck Mayhugh moved, seconded by Wes Sargent, to unanimously elect Ken Nelson as Secretary; unanimous vote. Edora Park Master Plan The Board, at its meeting of August 26, 1980, unanimously reaffirmed its prior approval of the Master Plan for Edora Park; with the exception of the southeast section of the Park, which was to be completed later. H. R. Phillips presented the schematic master plan for the southeast Section of Edora Park. He explained the proposed layout of parking, the BMX facility, 16 lighted horseshoe courts, picnic area, landscaping, etc. After a brief dis- cussion and a recommendation by staff, there was a motion by Chuck Mayhugh, seconded by Janet Sheppard, that the Board approve the Master Plan concept, concurring with tonight's staff input to construct the 16 horseshoe courts contiguous in order to effectuate a cost savings. The vote was unanimous. Resolution for Approval of Park Master Plans The Board reviewed the Resolution which was prepared by the City Attorney's office. There was some discussion as to what was said at the May 12th Council Work Session. Also, Board members expressed interest in methods of how we could conduct public hearings, including possible hearings at local neighborhood sites. On a motion by Chuck Solano, seconded by Mary Elson, the Board unanimously voted to recommend approval to the City Council to adopt this resolution authorizing the Parks and Recreation Board as approval authority for Park Master Plans. Other Business - H. R. informed the Board of the Bid at Warren Park which came in under the Engineer's estimate. Construction completing the Park began this week, and grass should be planted in September. - We are proceeding with the Parks Bond for Community Parks, and work at Lee Martinez Park should begin soon. Consultants are being interviewed for the other projects. - H. R. informed the Board that we are considering the utilization of a 1/2 time Planner from the Planning Department. This person would be involved with planning aspects only, not in design. A recommendation has been sent to City Manager - We received a letter from Mike Daniels requesting we grant him a horse -leasing" concession on our trails system to be located near the Taft Hill/Poudre Trail Head. Mary Elson does not think this is a good idea at this time because of unsafe trail conditions. Chuck Mayhugh thinks this could be a good potential future concession. Staff will come back to the Board at a later date with a more thorough conceptual proposal. Board Member Comments - Chuck Mayhugh reminded the Board that they previously adopted the Parks and Recreation Standards (March 1980), and that the City Council has not yet re- ceived them. He encouraged the Board to continue to pursue getting the Council to adopt the Standards. - Chuck Solano inquired about the Ross property lands adjacent to private land- owners, and if any of that land is excess and could be potentially sold to them. H.R. didn't feel that it was possible, but that if landowners had a proposal, they should submit it in writing. • ma - Chuck Solano then asked about the heavy traffic conditions at Lee Martinez Park. H. R. explained our short-term plans and what we have tried to do to alleviate the conditions. - Ann Schroeder, on behalf of the Board and the citizens of our City, thanked Chuck Mayhugh for his years of hard work. Chuck received a well deserved ovation for his outstanding job as chairman and his term of service on the Board. Chuck stated he will continue to work as a concerned citizen. The meeting was adjourned at 7:55 P.M. MEETING ATTENDANCE Board Members Chuck Mayhugh Mary Elson Wes Sargent Ann Schroeder Chuck Solano Janet Sheppard Respectfully submitted, i JERRY P. BROWN, , F�.- Assistant to the Director Staff H. R. Phillips Jerry P. Brown Guests Frances J. Bujack