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HomeMy WebLinkAboutParks And Recreation Board - Minutes - 09/27/19830 CITY OF FORT COLLINS PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION BOARD MINUTES: Regular Meeting - September 27, 1983 The meeting was called to order at 6:31 P.M. by Board President, Chuck Solano. Board members, Francis Bujack and Bob Aukerman called, and could not attend. Agenda Review - No change to the printed Agenda. Citizen Participation - No citizen participation Minutes - The Minutes of the last Regular Meeting of August 23, 1983, were approved unanimously, as submitted. 1984 Fees and Charges Schedules Parkland Fund - - Staff prepared a written report, and verbally summarized t e proposa to increase the 1984 Parkland Fee from $550 to $590. Since economics are on the upswing, it is perhaps time to return to the original policy of an Annual Fee increase based upon inflation. Earlier this year, the Chamber of Commerce predicted a 1983 inflation rate of 7.5%, so that became the proposed increase. We have not increased the fee since 1982, so going up 7.5% will help make up for no increase in 1983. The City is projecting 900 new housing units in 1984, and the 1984 Parkland Budget was based on collecting $590 per, for a total revenue of $531,000. There is enough flexibility built into the budget to compensate for lesser growth, should that occur. The Board, on a motion by Mike ImMasche, seconded by Jan Sheppard, voted unanimously (6:0) to recommend that City Council increase the 1984 Parkland Fee to $590, as recommended by staff. Recreation Fund - - Staff prepared a written proposed Fees and Charges Schedule for oard to review. Jean Helburg explained that there were significant changes in swimming fees, and fees for passes are now consistent. There is a major change to class activity fees, to be charged by the hour rather than per class. Total fund revenues derived from fees will increase 14% in 1984, although specific fees are not increasing 14%. The proposed increases enables the Recreation Division to continue meeting the 50% requirement of the total operating costs of the Fund. Jean asked the Board to consider for 1985, reviewing the general philosophy of the 50% requirement. Can we come up with some alternatives before the fees peak out and the programs can't be sold: We need to let Council understand that maybe some other approach possibly would be better. Mike ImMasche suggested keeping the existing twelve (12) softball games per year, but maybe get rid of the three (3) exhibition games; or increase the fees and include a City Tournament as a part of the total softball package. These marketing -type changes could make fee increases more palatable. Mike also said we should get additional revenues from private groups by renting our softball fields for higher rates, such as $1.00 per player playing, or $10 per team entered, plus electric use fees, etc. Cathy Mulcahy said possibly even additional games could be added along with a fee increase, if the 0&M costs for the added games could be covered by the increase, and within the 50% requirement. Dave Adamson said that a "Survival Mentality" may be our best philosophy for right now, protecting what Parks and Recreation does best and giving up marginal or lesser activities. We don't necessarily need to keep adding and expanding. Jean Helburg noted that the new Fees and Charges Schedule was to take effect on December 1, 1983, rather than the traditional January 1, 1984 date, in order to 'legally' collect the fees for 1984 at the registration which is held in early December. In past years, activities, such as basketball started in December, even though the intent was the next year as the season. Fees effective December 1st will be less confusing and easier to administer. The Board, on a motion by Mike ImMasche, seconded by Dave Adamson, voted unanimously (6:0) to recommend that City Council adopt the 1984 Recreation Division Fees and Charges Schedule, as proposed by staff. However, prior to implementing 1985 Fees and Charges, we would like this Board and City Council to re-examine the entire Recreation Fee Policy. Capital Projects Update H. R. Phillips provided a brief update on the status of the Capital Projects. - - The Contractor is somewhat behind schedule at Moore Park, and there are still problems with the irrigation system and grass seeding. - The Foothills Trail Proposal has been given to C.S.U. for their consideration, from Pineridge Open Space to Michaud Lane. - - On the damaged Poudre Trail we are looking at re -buying new easements, and there may be a few pending lawsuits. There will be some flood renovation Capital Funds available for repair to the trail. - - The Spring Trail at Hill Pond (east of Shields) is nearly complete. - - Safety signage on the trails is nearly finished. We worked in conjunction with the Fire Authority, Ambulance, Police, etc. - - Final plans and specifi- cations for Lee Martinez Park Farm for funds request and hiring Gefroh Associates, Inc. goes to City Council next Tuesday. - - Woodwest North Detention Pond/Park and Leisure Park are underway, and Landing Park is close to beginning. Advertising Policy Committee H. R. would like to activate the Committee, (composed of Chuck Solano, Mary Elson, and Cathy Mulcahy) to discuss advertising in the parks and at facilities. We need to develop our Policy soon. Other Business - Chuck Solano discussed the memorandum he received from Rex A. Burns, Chairman of the Storm Drainage Board, regarding "Drainage Facilities - Recreation Uses". Staff will draft a response from our Board to their Board about what we are doing on this subject. We have a complete policy on Detention Pond Parks. -2- - Jerry P. Brown reminded the Board that our new Board By-laws calls for Election of Officers in September. Board members unanimously re -affirmed our June election of officers, to remain in office until next September. - Dave Adamson reported that people with high powered rifles were sighted at Lincoln Junior High School. H. R. will call Poudre R-1 regarding this issue. - Jerry pointed out the memorandum sent to City Manager, John Arnold, from Chuck Solano (El Presidente) regarding the Board's Budget Recommendations. The meeting was adjourned at 7:53 P.M. MEETING ATTENDANCE BOARD MEMBERS Chuck Solano Mary Elson Jan Sheppard Mike ImMasche Dave Adamson Cathy Mulcahy Respectfully submitted, JAN SHEPPARD, Board Secretary STAFF H. R. Phillips Jerry P. Brown Jean Helburg -3- LL I