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HomeMy WebLinkAboutLibrary Board - Minutes - 07/08/1993CITY OF FORT COLLINS PUBLIC LIBRARY ADVISORY BOARD MINUTES - REGULAR MEETING Ben Delatour Room Thursday, July 8, 1993 BOARD MEMBERS: Anne Ostrye-Macdonald, Chairperson Karen Dornseif Fay Rhoadarmer Jerome Roselle Al Stone Madeleine Wawro Sandra Webermeier PRESENT: Board members Karen Dornseif, Fay Rhoadarmer, Al Stone, and Sandra Webermeier City staff members Michael Powers and Robert Holzfaster At 7:00 p.m., Mayor Ann Azari visited with the board. As there was not yet a quorum, discussion was postponed. The meeting was called to order by vice -chair Karen Dornseif at 7:28 p.m. when a quorum was formed. The minutes of the May 13 meeting were approved as written. Members acknowledged receipt of three items of correspondence: Mayor Azari's memorandum regarding the 1994 budget request and board input relating to library services, the memorandum from Anne Ostrye-Macdonald to the Mayor and City Council thanking them for their support for a southside storefront library, and the article from Eric Reno reporting on the opening of•a joint college/public library in Washington. REPORTS: Robert reported that statistics are being collected through the new system but are not currently available. He also related the difficulty regarding bar codes that were sent to the library in no workable order. Installing these will necessitate closing the library at least from August 16 to 20. Library staff decided that a summer closure, while inconvenient to many, was preferable to one during the high usage that comes with the opening of school in the fall. Michael Powers reviewed the status of the search for a new director. He has screened applicants through resumes, telephone interviews and a questionnaire. He also was able to personally interview 16 candidates during the ALA convention in New Orleans. He expects to have up to six candidates invited to the city for interviews in early August. These candidates will be provided with tours of the city and the departments of the library and will face an interview panel consisting of city staff, library staff, citizens and library board members. He will be consulting with Anne Ostrye-Macdonald on how to select board members for this panel. E OLD BUSINESS Michael Powers thought that the June 8 worksession with City Council was a very positive step toward funding a southside storefront branch. He informed the board that funding of $238,500 start-up and $104,000 ongoing is in the City Manager's budget request. Board members discussed further steps to take to provide Council and Fort Collins citizens with information to support plans for the southside storefront branch and further expansion. They agreed to seek out standards or guidelines for public library services as a reference point. Sandy, Karen and Robert will report on their findings at the August meeting. A suggestion was also made to assist in developing a citywide library/information services plan as a basis for future expansion and collaboration. Michael announced that the City Council has scheduled a community outreach meeting on August 31 to talk with citizens about the library. He urged board members to attend and participate if at all possible. NEW BUSINESS Al, Fay and Karen agreed to read and report their findings on the challenged title, Alpha and the Dirty Baby, by Brock Cole. The election of officers was postponed until the next meeting when more members will be present. Suggestions regarding the election included expanding the role of the vice -chair, electing co-chairs, and electing a board member as secretary. Members were advised to bring their by-laws to the August meeting. Madeleine Wawro and Fay Rhoadarmer were appointed by city council to new terms on the board. 11 Members discussed restructuring the meetings and the agendas for the future to allow the board more flexiblity in using the monthly meetings as work sessions. Al suggested that we follow the example of some other boards and set monthly agendas in advance to schedule topics for discussion, reporting and action. Members agreed that we needed to take more responsibility for specific activities on a rotating basis to advance our work plan. The meeting was adjourned at 8:30 p.m. R-pesspectfull submitted, Karen Dornseif Acting Secretary Sandy, Al and Karen will attend the trustees training session on July 27. Sandy has primary responsibility for reporting on the training at the next board meeting.