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HomeMy WebLinkAboutLibrary Board - Minutes - 04/21/1994•CITY OF FORT COLLI•NS PUBLIC LIBRARY BOARD MINUTES - REGULAR MEETING Ben Delatour Room - Fort Collins Public Library April 21, 1994 - 6:00 P.M. PRESENT: LIBRARY BOARD -- Anne Ostrye-Macdonald, Chairperson, Al Stone, Sandra Webermeier, Madeleine Wawro, Jean Dietemann, Karen Domseif ABSENT -- Jerry Roselle LIBRARY STAFF -- Linda Saferite, Robert Holzfaster, Mike Powers, Barbara Surber, Larry Webber, Ellen Willis, Carol Clemons, Bob Copeland LIBRARY LIAISON -- Ann Azari - absent The meeting was called to order at 6:05 p.m. by the Chair, Anne Ostrye-Macdonald. There was no correspondence. Council Liaison Ann Azari was absent. On her behalf it was related to the Board, that due to the change in meeting date and time she may not be able to attend every meeting. She will attend when she can. She commended the Library Board for its work and invited the chair to meet with her. REPORTS Linda Saferite introduced Bob Copeland, Reference and Adult Information Administrator to present his "On The Job With" report. Bob reported on various changes that are happening in the Reference/Information Services area. Due to position upgrades, there are now 5 librarians. Frances Burns is working with Francine Purdom in the Inter - Library Loan department. The Local Historian position is being changed to librarian. Outreach is a newly assigned division to this department. Bob shared humorous stories to illustrate the diversity in questions received by this department. He also reported that this department offers information and services on the following: Tours of the library; information on ACLIN; reserves; bibliographies; Inter -Library Loans - which has almost doubled in the past few months; magazines and newspaper collection; microforms and The Fort Collins Organization Directory publication. They are currently orienting and training the new librarians and will soon be hiring a replacement for Kim Crowley who is now the Library Systems Administrator. Work is still progressing on enlarging and rearranging the 2nd floor Reference/Information Desk. Eleven new chairs purchased by the Friends of the Library will be coming soon and this will improve the 2nd floor appearance. Bob discussed the future of libraries and the need for computers and advanced technology. Linda introduced Fay Rhoadarmer who will be the new liaison for Friends of The Library Board. She will attend monthly Board meetings to foster greater communication between the two groups. Linda reported on acquisition Friends of the Library of new chairs; meeting between Ellen Willis, Wendy Lewis (New West Fest Committee) and herself; 1st Interstate Bank is now publicizing the new drop box; Kim Crowley will be attending Dynix System Administrator training in Provo, Utah; the appointment of the new Shelving Supervisor Carol Gyger. The Board Members discussed the"How'd We Do" comments. Karen Dornseif was concerned about the continued request that a dropbox be located in the LaPorte area and expressed hope that the dropbox at Cache La Poudre Junior High School would successfully fill this need. Anne asked about the questions regarding the computers and if it was a common question. She also asked about the reaction to notice of discontinuing use of computers and typewriter. (It has been minimal). Karen asked about books piling up at the check -in desk. Linda explained that the new layout will solve this problem with a drop slot. Also, the bookdrop will be open 24 hours a day. Linda shared a recent library experience with a library customer who was unwilling to leave the premises at closing time. This is the type of problem is occuring more often. Linda and Larry Webber are working to order Mini Library book stacks and books. The lease agreement should be signed soon with a target date to open between September 15 and October 15. The public is being told early fall until construction progress is assessed in 60 days. Madeleine asked if a reference section would be at the Mini Library and Linda responded yes, basic reference. ACLIN (Access Colorado Libraries and Information Network) will be available at the Mini Library. An Interior Designer is assisting on a limited contract so the colors and fabrics selected have the highest visual and environmental impact for the dollar investment. OLD BUSINESS Anne Ostrye-Macdonald reported on the recommendations made at the Board Retreat. She noted that a long range goal is needed to develop funding for improvements, expansion and new facilities. NEW BUSINESS Linda handed out a Library Fund Advisory Committee's mission statement and a Endowment Fund Agreement between the Fort Collins Library Fund Advisory Committee and the Fort Collins Library Advisory Board. She discussed the Library Foundation and the funds that are there now. Linda made a recommendation to endow the Bertoni funds ($158,000) and add it to the current $50,000 endowment and spend the interest annually on library materials. Sandra asked and was told the amount of interest would be approximately $8,000 - $10,000 on $200,000. Linda recommended leaving $12,000 account for Childrens section purchases as is. Sandra moved to accept Linda's recommendation and Madeleine seconded the motion, all were in favor. Anne discussed activating the Library Fund Advisory Committee and stress its fund raising role; she asked for the Boards approval to move ahead. Jean moved to allow Anne to begin activating a group with changes in the Advisory Committee membership to be considered. Karen handed out the minutes of the Special Meeting Retreat and it was approved as distributed. A discussion on information for the City Council on the 1995 budget followed. Al Stone recommended more funding is needed. Anne repeated the outcome of the discussion of the most requested and needed as: New furnishings for downtown library, $270,000. - Feasibility study for larger branch library, $60,000. - Collection growth to be increased in proportion to population growth - Increase funding for Mini Library for staff and collection - Adult services programs - outreach to hispanic population, educational programs, informational services on technology - Funding increase for technical services Madeleine moved that Anne be appointed to represent the Library Board and make a recommendation to City Council to supplement the Library's funding. Anne will meet with Linda to obtain dollar figures for each one. Ellen Willis reported on the Children's Summer Reading Program and the use of the Media Centers. The theme this year is "Reading is a Picnic" and noted that this program has been cut back by one third of previous years. They are streamlining this program to better accommodate the space and staff needed. Results in the past did show a good turnout and they will possibly use volunteers. One of the prizes will be a child's free meal at the Jefferson Street Station. The Fort Collins Nursery again donated $600. which is a big help. Karen asked about having a pool of volunteers and discussion of the registration form followed. Anne asked about staff and volunteer time to do storytimes and the puppet shows which are the most popular. She suggested using younger (school age) volunteers such as Book Buddy's which are very successful and are used by the school system. It was reported that Friends of The Library donated $3,000 for the Summer Reading Program. Karen asked for Ellen's vision of the school media and open access. The Use of media centers for summer reading in neighborhood schools was discussed. Linda noted that it is well known that two reading levels are lost when no reading is done throughout the summer. The summer reading programs encourage continued reading. It was suggested that letters be written to the editor of the newspapers, and articles be written about the program to get this important information out to the public. The LINC (Library Information Networking a Community) video was shown to the Library Board and Staff members. This was the same video shown at the Press Conference on the LINC gift. The timelines are being worked on now; dropboxes are being purchased; the Kids Catalogs are being purchased and the online magazine index are targeted for fall. This has been a springboard for a Department of Commerce Grant submittal The Library Board voted to approve spending $800 from the Childrens section Library Fund to be spent on the pedestal and plaques for the donated childrens statue. This statue was donated by the Schrader Oil Company and will be dedicated in May. A motion was made to approve this request and was unanimously approved. The meeting was adjourned at 7:50 p.m. Respectfully submitted, Barbara Surber Library Secretary BJS/ 3