Loading...
HomeMy WebLinkAboutLibrary Board - Minutes - 05/19/1994•CITY OF FORT COLDS PUBLIC LIBRARY BOARD MINUTES - REGULAR MEETING Ben Delatour Room - Fort Collins Public Library May 19" 1994 - 6:00 P.M. PRESENT: LIBRARY BOARD -- Anne Ostrye-Macdonald, Chairperson, Sandra Webermeier, Jean Dietemann, Karen Dornseif ABSENT-- Madeleine Wawro, Al Stone LIBRARY STAFF -- Linda Saferite, Robert Holzfaster, Mike Powers, Barbara Surber, Larry Webber, Ellen Willis, Carol Clemons, Bob Copeland, Dean Willms LIBRARY LIAISON -- Ann Azari The meeting was called to order at 6:05 p.m. by the Chair, Anne Ostrye-Macdonald. The minutes of the March and April meetings were approved. There was no correspondence. Council Liaison Ann Azari thanked all for being present and spoke briefly on the progress the library has made. She is excited and looking forward to the changes that will be happening at the library and Mini Library. REPORTS - On The Job With - Carol Clemons Linda Saferite introduced Carol Clemons, Circulation With" report. Program Administrator, to present her "On The Job Carol reflected on her education, background and how she began working at the Fort Collins Public Library. She reported on accomplishments and advancements that have happened within the Circulation Department such as reaching the one million circulation mark last year. Carol reported on responsibilities of the Circulation Department and some of the changes that have happened. The Circulation Department maintains all the customer records and are currently clearing fines from customer files, they are responsible for three remote bookdrops with five more to be added as part of the LINC program with Poudre R-1. There are now approximately 20 people working in Circulation and due to two resignations recently, Chris Cass has been promoted to fill one of the Library Assistant II positions. The foss training is in progress and they are continuing to work on staff development. Carol Gyger has been hired as the new Shelving Supervisor. They are now completing details of relocating the Inter Library Loan checkin and checkout through the Circulation desk. Policy changes will be updated in the next month or so with some changes already in effect such as sending cards instead of calling on reserves. They will be designing a new brochure and testing a self checkout machine in the near future but we will need two machines. Karen Dornseif asked Carol if procedures for collecting money had been revised and Carol assured her that procedures are in place for use of the cash register and a newer type of cash register is being checked on. -'General Report - Linda SaIrite • Linda gave some unofficia "good news". The grant for $18,249 to go for the Childrens/Young Adult section at the Mini Library has been recommended for funding. Unfortunately, the Hispanic Grant was not funded but we will be applying for private funding such as Hewlett Packard. A question was asked if positions had been added and Linda responded. The library is advertising and interviewing due to attrition with most being promotions, internal, hourly positions or entry level. The Friends Of The Library are sponsoring staff development this year and already six people have taken advantage of this opportunity. Sandra Webermeier asked if she were to pay her own way, could she attend the programs offered to library employees and Linda said yes. The Summer Reading Program is moving ahead. They are preparing for registration which will begin on June 9. The LINC logo was shown and Linda is working on a monthly report to the anonymous donor. Materials for this program are being ordered for Cache La Poudre Junior High. Work is progressing on the 1995 budget preparation. This will be submitted to the Budget office on June 3rd. Preparation is being done on the release 140 upgrade to Dynix. The library computer system will be down for several days in June to accomplish this. The upgrade is critical and necessary in order to add Kids Catalog, etc. This downtime will not happen over a weekend since it is extremely busy then. - How'd we do's Board members discussed the How'd We Do comments. Jean asked about the low vision concern and reading equipment that is not being used. Ellen responded that the equipment is in the Reference area now. Larry will inquire with a repairman to come and check it out. Bob Copeland reported on a "How'd We Do" comment he received about a customers displeasure with the leaking roof. Anne asked if any complaints have been received on the location of the bar codes and if changing the location is being considered. Anne also asked where other libraries located their bar codes. Linda explained that due to the Self Check machines, location of the bar codes was limited in order to use them. - Mini Library Update - Larry Webber Linda showed a floor plan of the Mini Library and this will be displayed in the Library lobby. Larry reported that the shelving is being ordered, the furniture and books have been ordered. Larry passed around examples to show that the word "Mini" will be on each spine of the paperback books there. Adult Literacy will also be relocated to the Mini Library. It was suggested that publicity using this floor plan would be helpful with building community support and interest. OLD BUSINESS Linda reported on the Library Fund Advisory Committee meeting. They are pleased with the endowment and this brings it up to $212,000. There is a Library Board opening on this committee and Anne Ostrye-Macdonald asked the Board to make a motion to assign her as representative on this committee and all approved. Anne noted that the budget seemed reasonable and acceptable. NEW BUSINESS 2 Linda gave a report on the visit to County Florida Joint Community College/Public libraries. Linda Saferite, Mike Powers, Karen Domseif and Eric Reno stet with the staff and toured the two libraries there. Eric Reno gave a short report on his views of this joint venture. He stated that the older library is good but the contrast with the new is striking. He and others were impressed by the openness of the new library. Karen reported that there was no distinction made to types of customers and this is a large success factor. All were treated equally which made this arrangement work so well. The locations also were very good and worked in the city as well as on campus. Mike Powers related that he expected organizational loyalty and was impressed by the professionalism and smooth cooperation between the students and adults. He also was impressed with the day care next door and feels it is a good match with the college and small children. Anne asked Eric how the students felt about this arrangement. He said both students and public had storefront libraries before and were now very happy. Linda felt it blended very well. Slides were shown to give an idea of how these appear. Questions were raised on collection development and separation of duties. Eric stressed the need to sit down and discuss funding sources. Anne asked how Linda feels it would be handled here and she and Eric feel it would go to the authorities. Anne asked if the Board could be of assistance in supporting an initiative ( yes as private citizens); questions followed. The five year budget projection overview with the chart on population projections were discussed and explained that it shows what we are doing and how stretched the budget is. On another chart, comparisons and projections were made on how to reach the three books per capita figures. The chart was explained and Anne felt the charts were very helpful. Linda will provide more data at the next meeting. Karen asked if weeding had been taken into consideration and Larry said yes. (Linda will work with some figures and bring back to the next meeting). Jerry voiced a concern of comparison to other libraries and Anne asked if we could get more current information on our peer libraries. Linda will check on this. Jerry feels the comparisons are a powerful tool. Sandra requested to be refreshed on the Barton School effort. Linda explained the hours are 8-5 on Monday through Friday, there is a bookdrop there and they have applied to the Junior League to possibly fund staff hours on Saturdays for three hours. Ellen spoke briefly on unfinished business from last month. She is working on a program to recruit volunteers to work as "Library Pals" in the Children's area. Some volunteers have already asked to participate and they will be sending information out soon to the school media centers. The meeting was adjourned at 7:50 p.m. Respectfully submitted, Barbara Surber Library Secretary BJS/ 3