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HomeMy WebLinkAboutLibrary Board - Minutes - 08/18/1994•CITY OF FORT COLI• PUBLIC LIBRARY BOARD MINUTES - REGULAR MEETING Ben Delatour Room - Fort Collins Public Library August 18, 1994 - 6:00 P.M. PRESENT: LIBRARY BOARD -- Anne Ostrye-Macdonald, Chairperson, Al Stone, Madeleine Wawro, Al Bednarz, Lee Anderson, Karen Dornseif ABSENT -- None LIBRARY STAFF -- Linda Saferite, Barbara Surber, Larry Webber, Ellen Willis, Bob Copeland, Dean Willms, Larry Webber, Carol Clemons, Ellen Willis, Carol Gyger, Mike Powers LIBRARY LIAISON -- Ann Azari The meeting was called to order at 6:05 p.m. by the Chair, Anne Ostrye-Macdonald. The minutes of the July 21, 1994 meetings were approved. A letter was received from Sandra Webermeier announcing her resignation due to employment at the library. A letter was read from a citizen commenting favorably on the Old Fort Collins High School as a library. A letter from Fay Rhoadarmer announcing her resignation from the Friends of The Library and liaison to the Library Board. Another member will be chosen to represent the organization as liaison to the Library Board. REPORT: COUNCIL LIAISON Mayor Ann Azari reported informally on the proposal to convert the Old Fort Collins High School to a library. She explained that this proposal is complex and there are many factors and organizational influences involved. Ann summed up her report by encouraging all to keep a sense of humor. REPORTS - On The Job With - Carol Gyger Linda Saferite introduced Carol Gyger, Shelving Supervisor, to present her "On The Job With" report. Carol has been on the job since March 9, 1994. Her responsibilities are to get all materials returned to the shelves in a timely manner and train library aides. This library has the highest shelving rate in Colorado with Boulder being the second highest. Carol also assists at the reference desk, circulation desk, and is backup for Kim Crowley who is the Systems Administrator. Carol responded to questions on the processes used in shelving and on job effectiveness. - General Report - Linda Saferite Linda reported that her first priority is to set in place the plan to renovate the library with the $265,000 that was approved by City Council on August 16th. The Library Board meetings for September through at least December will be held at the Light and Power Conference Room. Ellen Willis, Renovation Project Manager, reported on the progress and plans. She has been working with the architects oil the project. She displayed blueprints of the plans for the upstairs and downstairs renovation and changes. She intends to move books as little as possible. The finalized drawings are a first priority and the construction will go to bid but the demolition can begin soon. It will be Mid October to January to complete. Linda announced that they are bundling orders for the Mini Library and the renovation to take advantage of discounts for quantity. The library roof is being replaced and is proceeding well. The LINC project is moving ahead and the Kids Catalogs are being prepared to order. The handouts on expansion, statistics and meeting schedules were discussed. Mike Powers explained how various meetings work and Anne reported that a long range plan is in progress and will be bringing this into the discussions on the library. The Summer Reading Program has registered 5,500 to date and it was noted that good articles in the Triangle Review praised the Reading In The Park and other SRP events. Linda passed around an article about the Scottsdale Public Library renovations. - How'd we do's Madeleine Wawro asked about the reserve policy and Carol Clemons explained that they have returned to calling reserves instead of mailing them to reduce the backlog. So far all feedback has been good. - Mini Library Update Work is in progress on the Intergovernmental Agreement for the Mini Library and Front Range Community College which will go to Council on September 6th. A video news clip was shown of Dr. Eric Reno, Dr. Tom Gonzales and Linda Saferite being interviewed by Channel 14. This was to announce the co-operation with Front Range Community College for the Mini Library. Larry Webber and Karen Dornseif are working with the architect on the Mini Library floor plan. He is hoping it will go to bid in mid September. They are working toward a March opening date. Floor plans were discussed and Larry announced that Marg Portouw has transferred and is working for the Mini Library now. Larry reported that -books for the Mini collection are being stored in the meeting room and a storage location. OLD BUSINESS - Old Fort Collins High School - Library Use Anne noted the newspaper article and Ann Azari's comments on the High School were informative and helpful. Mike Powers reported the next step is to take the proposal to a meeting between Steve Burkett, Mike Powers, Jean Helburg, Tom Frazier and Linda and explained the steps it will take to make the process happen. Linda reviewed the proposal and stressed that the structural soundness must be verified. The asbestos abatement is recommended for tile on the floor and the wrapping on the pipes. Questions were raised on cost estimates in comparison to a new building and where the estimate came from. Linda said figures were developed via phone with a nationally known Library Building consultant. The Scottsdale renovation costs were helpful comparison. Karen asked if we would own or lease the building and Mike used the Lincoln Center as an example saying it set a precedent by being leased to the city very reasonably but the school district continues to own the land. This is also the case at Epic. Linda reported that feedback from the school district, to date is good. `A Madeleine Wawro pointed out the auditorium space may be a sellioint to the City and Mike suggested a phone call to Ann Azari to n�� y her of dates of the Liaison meeting ffird see if this is on that agenda. Anne stressed that to get the proposal passed by the school board it must be pushed through. The Charter Schools could be a problem but they would need to get more funding. - Long Range Plan Anne passed out the newest draft of the Long Range Plan report and said it has been in progress for some time. Now that the High School project is a priority, it could jump start that but it was noted that it needs to be kept separate. All agreed that the fewer specifics, the better. The plan is now in draft form and discussion followed on how to work this into the 1995 budget. It was noted that it does need to reflect the whole picture and how the High School would be a part the that. City Council needs to know what our needs are and Mike Powers suggested it may be best to wait until 1995 on the long range plan and gear up for a 1996 Bond Issue. Al Bednarz asked if a 100,000 square foot building had been discussed before and Linda noted that it had been discussed as an idea to do cooperatively with Front Range Community College. Anne asked the Board Members to read the draft and report back with any suggestions. Linda made a request to change the next Library Board Meeting date to one week earlier. This would allow her to be better prepared to address the September 13th Budget Worksession and the September 14th Liaison Committee meeting. It was decided by all to meet September 8th. Anne asked for members to consider capital improvement and noted it may not fit into the long range plan. NEW BUSINESS The election of a new Chairperson was discussed. Anne announced that she would be willing to continue as Chair if the group desired. All agreed she should. The election will be held at the September meeting. The meeting was adjourned at 8:40 p.m. Respectfully submitted, Barbara Surber Library Secretary BJS/ 3