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HomeMy WebLinkAboutLibrary Board - Minutes - 01/18/1996CITY OF FORT COLLINS PUBLIC LIBRARY PUBLIC LIBRARY BOARD MINUTES - REGULAR MEETING Ben Delatour Room - Fort Collins Public Library January 18, 1996 PRESENT: LIBRARY BOARD: Al Stone, Alan Bednarz, Linda Knowlton, Anne Ostrye-MacDonald, Jacqueline Wallace, M. Madeleine Wawro ABSENT: Jack Steele CITY STAFF: Linda Saferite, Dean Willms, Marjorie Teklits FRIENDS OF THE LIBRARY LIAISON: Shirley Chase (absent) The meeting was called to order at 6:00 p.m. by the Chairperson, Al Stone. There was no correspondence to be read at this meeting. REPORTS - Linda Saferite The following staff changes were reported: Carol Bering Clemons is working as a Reference Librarian in Reference and Adult Services; Lynda Dickson is now the Circulation and Shelving Manager; the Shelving Supervisor position will be filled shortly. Board members were invited to an informal celebration for the joint library approval on Monday, January 22 at 5 p.m. at the University Holiday Inn. Board members were asked for their editorial comments on the draft brochure which will be used in conjunction with the library services video entitled "The Future Is Now." A sample of the new bookplate for materials acquired with funds received from the Hispanic Services grant was shown to the Board. A list of Library staff goals for 1996 was shared with the Board. Areas of focus include: expanding the young adult collection and programs at the Main Library; the design, operating budget, collection goals, and automation for the joint library partnership; LINC/Barton; justification for a new Main Library and a southeast branch, review of Dynix technology needs, and increasing the collection to 3 books per capita; a staff member liaison with the Library Board Community Awareness Task Force to coordinate a Speaker's Bureau to show the library services video to the community; marketing of the Mini Library; continued collaboration with the Library Fund Advisory Committee; 1996 budget preparation; remodeling of the check -in room to alleviate safety concerns and the implementation of a 1 consultant's recommendations of a study of the Circulation department. The Library will host an Open House at 8:30 a.m. on February 29th when the equipment purchased by the Lion's Club for the Assistive Technology Room will be demonstrated. Mayor Azari will be on hand for the ribbon cutting. A luncheon to honor Library volunteers will be held at the Senior Center from 11:30 a.m. to 1:00 p.m. on May 3. Library Board members were invited to participate at both of the above functions. 156 new Library cards have been issued at the Mini Library since the "1/2 Year Birthday Party" which was held on December 28th. The Mini Library has circulated 88,000 books in its first six months. The promotion will continue through February 28. The Library Board will be invited to join in a tour of the Children's Library and Pavilion at the Denver Public Library some time this spring. A flow chart outlining the Capital Improvement Programming Process and Schedule was distributed to Board members. A copy of the cover of the December 1995 Library Journal showing the Scottsdale Civic Center Library was shown to the Board. - "How'd we do's?" - Linda Saferite A total of 956 "How'd we do?" forms were submitted by Library customers in 1995; 336 customers who requested responses were either sent letters or received telephone calls in response to their questions, compliments or concerns. Among the recent "How'd we do?" forms received was a customer comment concerning shutting off the lights at closing time. As a result, the Library's Safety Committee recommended and the Library implemented a closing procedure whereby the second floor lights are flicked on and off prior to closing and panel lights remain on to ensure adequate lighting for customers to make their way safely out of the building. - Civic Center Advisory Committee - Anne Ostrye-MacDonald Among the participants in the 35-member committee which meets once monthly are former Council members, business owners, a representative from the Downtown Business Authority, and a Library Board member (Anne). Consultants are working on an architectural and landscaping design for the Civic Center, projected for 20 years, and there will be a meeting held in March for citizen input on the design. A letter from the Board was sent to City Council last August stating that a new Main Library should be included in the Civic Center plans or at the Old Fort Collins High School site. Anne offered to obtain meeting minutes for Board members and welcomed their attendance at the Community Workshop. (Note: The next public workshop will be February 28 at 6:30 p.m. in the Lincoln Center's Columbine Room.) - Library Fund Advisory Committee - Linda Knowlton The Committee will look into having the fund's interest placed in an interest -bearing account. Plans are to give the Library approximately $10,000 for materials in 1996. Fundraising options and how to increase the size of the endowment will be discussed at the next meeting. 2 i 0 - Library Board Work Plan Al Stone asked for the Board's comments on the month -by -month 1996 Work Plan Schedule outline and welcomed any additions they might have. Board members were told to contact Al or Linda if they would like to hear about a specific library service or function. - Customer request for reconsideration of the video A Stranger is Watching The preliminary recommendation of the video's collection value was discussed. The normal procedure is to have three library staff review the material prior to coaching the Library Board. Two additional librarians will review and critique the video. Al Stone and Linda Knowlton also asked to view it. The outcome of the re-evaluation process will be shared at the February 8 meeting. - Retreat issues As a result of the Library Board Retreat, it was decided to form a Community Relations Awareness task force to increase community interaction with the Library and a Capital Improvement Program task force to educate the public on the need for a new Main Library as well as to encourage inclusion of a new Main Library in the next round of City Capital Improvement Projects. Jack Steele (Chair), Linda Knowlton, and Jacqueline Wallace will serve on the Community Awareness task force, and Anne Ostrye-MacDonald (Chair), Al Bednarz and Madeleine Wawro will serve on the Capital Improvement Program task force. Al Stone asked each group to meet before the next Library Board meeting. - Annual Report - Al Stone Al Stone distributed a draft 1995 Library Board Annual Report and asked that Board members bring their comments or revisions to the February meeting. Linda Saferite asked Al to notify the City Clerk that the document will not be submitted on time to meet the January 31 deadline. The meeting was adjourned at 7:10 p.m. Respectfully submitted, Marjorie Teklits 3