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HomeMy WebLinkAboutLibrary Board - Minutes - 06/13/1996A Council Liaison: Chris Kneeland Staff Liaison: Linda Saferite 11 Chairperson: A] Stone Phone: 416-0784 (w) 484-9119 (h) �i A regular meeting of the Library Board was held on Thursday, June 13, 1996, in the Ben Delatour Room of the Fort Collins Public Library. The following Library Board members were present: AI Stone, Bill Cook, Linda Knowlton, Jack Steele, Jacqueline Wallace, M. Madeline Wawro. Board Member absent: Anne Ostrye-Macdonald Staff Members Present: Linda Saferite, Robert Holzfaster, Dean Willms, Lynda Dickson, Marjorie Teklits Friends of the Library Liaison: Leslie Diverdi The meeting was called to order at 6:05 p.m. by the Chairperson, A] Stone. The minutes of the May 9, 1996 meeting stand as written. New Library Board member, Bill Cook, and Friends of the Library Liaison, Leslie Diverdi were introduced and welcomed. There was no correspondence to be read at this meeting. A. General Reports 1. General Report - Linda Saferite Linda informed the Board that the Technology consultant's draft report is in the process of being approved. Copies of the Library's Committee on Police Enforcement (COPE) procedures for staff to follow when 1 approaching customers violating the Standards of Acceptable Behavior, when customers refuse to stop unacceptable behavior, tips on approaching customers, calling the police, and how to report incidents were given to the Library Board members. Registration for the Summer Reading Program has reached 3,813 to date, approximately 11% higher than 1995. Approximately one-third of the registrations are at the Mini Library. LINC sites are scheduled to open June 17. Book Quest, the Summer Reading Program for young adults Grades 7 through 12, has 302 registrations to date. The Young Adult Advisory Committee is in the process of planning an August sleepover at the Library, and Leslie Patterson, the Library's Young Adult coordinator, and Anne Ostrye-Macdonald are in the process of writing a grant dealing with teens and technology. A sample of the Halifax City Regional Library's programming calendar which they prepared for their customers was shared with the Board. Good response has been received for the name chosen for the new Joint Library with Front Range Community College. "Harmony Library" is scheduled to open in late 1997. The old ballot box, which was used to collect donations from sale items, was accidentally damaged by a young customer and has been replaced with milk and cream cans. In addition, these cans are being used to collect contributions from customers who use printers to help pay for the cost of ink cartridges. 2. Statistics Update - Robert Holzfaster For the first quarter of 1996, circulation statistics reached a total of 306,470 items checked out; there were 71,058 registered customers on record; 13,369 reserves were placed, collection strength was 265,740 items; 56,724 public contacts were made; and 193 programs were held with attendance of 3,666. 3. "How'd we do's" There were no comments on this month's customer comment forms. B. Board Members Civic Center Advisory Committee Due to Anne Ostrye-Macdonald's absence from this meeting, her report will be postponed. 2. Library Fund Committee - Linda Knowlton Linda reported that she hasn't had any response from possible candidates to fill the vacancy on the Committee, however, Bill Cook said he may know of someone and will contact Board members for approval if the person is interested. A. Community Awareness Task Force Jack Steele did not have anything new to report on the Committee's activities. Bill Cook suggested obtaining the services of a marketing expert to better promote the library, and Jack Steele suggested contacting the Marketing Club at CSU. Linda asked them to obtain names of contacts who she will call. B. Capital Improvement Task Force Due to Anne Ostrye-Macdonald's absence from this meeting, her report will be postponed. C. Recommendation for City Council on Branch Library Service Level Linda Knowlton made the motion to support a Full Service Level for the Harmony Library; Jack Steele seconded the motion, and it was unanimously approved. A letter will be sent to City Council Members informing them of this recommendation. In addition, Board members made suggested recommendations for the pictorial charts showing the differences betweenn the three service levels. D. Library Capital Improvement Project Submittals Revised copies of the Library's Capital Improvement Project submittals were distributed to the Board. Bill Cook made a motion to have a New Main Library as the first priority; Jack Steele seconded the motion and it was unanimously approved. Jack Steele made a motion to combine the Library Technology Maintenance and Replacement and Library Books and Materials submittal and give it the second priority; Jacqueline Wallace seconded the motion and it was unanimously approved. The Southeast Branch submittal, therefore, will be the third priority for the Capital Improvement Project submittals. Suggested dates for the Library Board to host public meetings to obtain public input on these submittals will be sent to the Board in order for them to check their availability. A. Lost Book/Material Processing Fee Lynda Dickson, Circulation/Shelving Manager, presented a proposal to the Library Board to raise the fee for lost items from $2 to $6. The Board felt that a $6 fee is not high enough to cover expenses the Library incurs for these items and asked that expenses be recalculated and presented again at the next meeting for a final recommendation. Due to the fact that many Board members will not be available to attend the July 1 lth meeting, all present agreed to postpone the meeting until Thursday, July 18th. The meeting was adjourned at 8:20 p.m. Respectfully submitted, Marjorie Teklits