HomeMy WebLinkAboutLibrary Board - Minutes - 10/09/1997LIBRARY BOARD MINUTES
Regular Meeting - October 9,1997
6:00 p.m.
Council Liaison: Chris Kneeland Staff Liaison: Brenda Cams
Chairperson: Jack Steele
Phone: 225-0877 (h)
A regular meeting of the Library Board was held on Thursday, October 9, 1997, in the Ben Delatour
Room of the Fort Collins Public Library. The following Library Board members were present: Bill
Cook, Anne Ostrye-Macdonald, Jack Steele, At Stone, and Jacqueline Wallace.
Library Board Member Absent: M. Madeleine Wawro
City Staff Members Present: Brenda Cams, Marty Heffernan, and Marjorie Tekhts
Friends of the Library Liaison: Catherine Janonis
The meeting was called to order at 6:00 p.m. by the Chairperson, Jack Steele. The minutes of the
September 11, 1997 Regular meeting were corrected to show that At Stone, not Jack Steele, motioned to
renew a two-year term for Jack Schanz to act as Chair of the Library Fund Advisory Committee.
CORRESPONDENCE
A copy of Joanne Monath's letter of resignation from the Board was shared. The vacancy will be
advertised by the City Clerk's office with an approximate due date of November 19"i.
Copies of Jack Schanz's October 71h memo regarding the Library Fund's financial status were distributed
to the Board.
Copies of an article concerning proposed County budget cuts which appeared in the September 24`h
Coloradoan were distributed. The article erroneously states that Plan B proposes a cut of "$250,000 for
local libraries, $90,000 of which is for the Fort Collins Public Library." The Library actually receives
$116,000 from the County, and this would be the amount cut.
REPORTS
A. Friends of the Library - Catherine Janonis
The Friends were very pleased with the results of their October 3-4 used booksale which grossed
approximately $14,000 (net $12,000), They are applying for two small grants which would help
provide money for book storage and sorting spaces. Catherine also reported that the Friends
would be available to help conduct customer surveys at the new Harmony Library if needed.
B. Library Director - Brenda Cams
Circulation for the months of June and July increased an average of 5 ''/2%. It is expected to
further increase after the opening of the Harmony Library.
Plans will be made for opening ceremonies at Harmony Library which will consist of a "soft"
opening in December and a grand opening in January. Positions for additional staff will be posted
next week. It is planned to provide staff cross -training between the two facilities.
The Mini Library will probably close the last week of November, and it is planned to continue the
lease until a tenant can be found to sublet the space in order to avoid paying a penalty if the lease
is broken.
Brenda thanked Bill Cook for volunteering to participate with other Boards and Commissions at
the annual "Homecoming Parade."
OLD BUSINESS
A. Public Relations Grant - Anne Ostrye-Macdonald
Anne Ostrye-Macdonald reported that a contract was signed with Isis Public Relations today in
conjunction with the Library Services and Facilities Public Relations Project. Board members
present supported having a public relations event at the Library as part of the First Night Fort
Collins activities, and Anne asked them for ideas and suggestions as to how and what the Library
can do to participate. Jacqui Wallace suggested having storytimes prior to or after the 5 p.m.
"countdown to midnight" which is held in front of the Museum.
NEW BUSINESS
A. Discussion on Long Range Planning Document - All
Marty Heffernan explained that the new tees on residential development offset the impact of
growth. Money collected from the fee can only be spent on capital needs.
He distributed copies of Article VI of the Zoning, Annexation and Development of Land
legislative document concerning the Capital Improvement Expansion Fees and explained that the
following elements of the Capital Improvement Plan must be included in the Board's Long Range
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Planning Document so that it can be adopted by City Council:
The document must: (1) Be part of the City comprehensive plan, (2) Contain level of service
standards for library items and facility space, (3) Contain cost estimates and funding sources for
the capital improvements; (4) Identify the capital improvements that will be paid for by the capital
expansion fee; and (5) Contain a schedule for acquisition and/or construction of the capital
improvement.
Revisions to the "Into the 21'` Century" document were discussed, and it was decided that the
Board needs to review suggested revisions, relook at the goals stated in the document, decide if it
should be submitted in the form of one or two documents, and decide if they want to include a
100,000 s.f. library or a different sized one in the document.
The library staff was asked to research standards for library space used by libraries in other cities
in order to assist with the last item.
This long range planning document will be reviewed and discussed further at the November 130'
meetinu.
NEXT MONTH
The Library Board's role in the opening of Harmony Library.
Jack Steele asked Brenda Cams to report on what staffing changes have been made in the
reorganization.
Copies of -Public Library Standards for Colorado 1997" from the State Library and Adult
Education Office will be distributed and discussed at the November or December meeting.
The meeting was adjourned at 8:05 p.m.
Respectfully submitted,
Marjorie Teklits
Library Secretary
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