HomeMy WebLinkAboutLibrary Board - Minutes - 11/13/1997LIBRARY BOARD MINUTES
Regular Meeting - November 13, 1997
6:00 p.m.
Council Liaison: Chris Kneeland Staff Liaison: Brenda Cams
Steele
Phone- 225-0677(h)
A regular meeting of the Library Board was held on Thursday, November 13. 1997, in the Ben
Ilw,latniwr Room of the Fort—ollil:g Public Libramy. The fiollo:ving Library Board members were
present: Bill Cook, Anne Ostrye-Macdonald, Jack Steele, Ai Stone, Jacqueline Wallace, and ivl.
Marielainv_ Wawrc_
CityStaff Members Present: Brenda Cams, Mike Powers, Marty Heffernan. and
Marjorie Tekiits
Friends of the Library Liaison: Catherine Janonis
The meeting was called to order at 6:00 p.m. by the Chairperson, Jack Steele. The minutes of
the October 9, 1997 Regular meeting and October 16, 1997 Retreat meeting stand as written.
CORRESPONDENCE
Copies of Council Member Scott Masons October 12°i letter regarding the Harmony Library
funding for the 1998, 1999 budget were shared with Board members. The letter explains that
Council had decided to open the new library at the adequate funding level until demand for its
services could be assessed after its first year of service.
Copies of Mike Byrne's e-mail concerning the budget process and Chris Kneeland's response
were also distributed.
REPORTS
A. Director's Report - Brenda Cams
As the CLRS Retreat is scheduled for December 1 I and 12, it was decided to conduct a
December Library Board meeting on Wednesday, December 10°i at 6:00 p.m. in the Ben
Delatour Room.
The Library participated in the Celebration of Neighborhoods event on October 24 and
the Working Women's Conference event on November 6 in conjunction with its public
relations project to increase awareness and to gain support of Library services in the
business community.
A tour of the Harmony Library for members of the Friends of the Library as well as the
Library Board took place on November 12`h. There will be future opportunities to tour
for Board members who were unable to attend.
The Board was informed of the following timelines: The Mini Library is scheduled to
close at 5 p.m. on Saturday, December 27d'; there will be a -'V[P" event celebrating the
new Harmony Library on Wednesday, January 14"; a "Business After Hours" event will
be held at the new Library on Thursday, January 15`l'; the grand opening of the Library to
the public will be held at 10:00 a.m., Saturday, January 17'h with activities celebrating the
occasion.
If the results of the recount of the recent election remains the same, the Library may
receive a funding increase of between 7-9% for the services it provides to Latimer
Countv residents.
Brenda Carns attended the October 23`a Rotary Read committee meeting and reviewed
plans for the promotion of reading and literacy in schools and visits by mo children's
authors in November.
Meetings continue with Front Range Community Colleges fundraiser who is contacting
several local organizations with proposals to fund such items at Harmony Library as
meeting room furniture, the children's wing, and the gardens. A "black -tie" program
may also be considered as a fundraising event at some point in the future.
The Library is joining OCLC (Online Computer Library Centerl, a non-profit computer
service and research organization which links more than 23,000 libraries in the U.S. It
was explained that this service helps libraries locate, acquire, catalog, and access
materials. It provides a constantly growing database of bibliographic records which
libraries can purchase for their systems.
The Friends of the Library are selling "book" calendars in the lobby as a fundraising
program to replace some of the money lost as a result of books destroyed in the recent
flood.
B. Friends of the Library - Catherine Janonis
The Friends organization is trying to locate space to rent for sorting book donations; a
recent quote for such space was between $8-9,000. They are also exploring the
possibility of changing the organization to a foundation in hopes of attracting donors. As
mentioned above, they are selling calendars, and eventually bookbags, as a fundraising
effort.
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OLD BUSINESS
A. Discussion of "Into the 21" Century" Document Proposed Changes
The Board is planning to prepare a capital improvement plan package which would
contain the necessary items to be submitted for Council approval. It will also update the
"Into the 2I't Century" document which will include reference to items mentioned in the
capital improvement plan document and submit it with the capital improvement plan as
an informational piece. Anne Ostrye-Macdonald will meet with the Library's Market
Research Assistant to discuss needed statistical information to support these documents.
Jack Steele asked Board members to read A^..^.e's--,-sted revisions w the ��Into the 21st
Century" document (distributed at the meeting) as well as the target date information and
September 1997 draft of this report in order to be prepared for discussion at the
December 10'h meeting.
B. Board role in the Harmony Library opening - Madeleine Wawro
Maddv reporters that she has contacted various school groups to innuire about their
Interest in performing music and/or thoaier programs at Harmony Llbrary during the
spring semester (through the beginning of May). Board members a�ureed it would be a
very worthwhile event which they could coordinate and host, iviaddy will provide more
information about schools that are interested in narticinating at future meetings,
Brenda Carns again reviewed the planned opening activities for the Library (mentioned
in the Director's report) and iiN lied Board members to act as hosts at the events.
NEW BUSINESS
A. Finalize Library Board 1998 Work Plan - Jack Steele
Copies of a draft plan were distributed. Bill Cook made a motion to accept the plan:
JacC{UI vv''allaCe seconded the tir6t10n, and It W3S iinanirTiouSiV appi U bV the Board.
B. Next Month
As previously mentioned, Board members were asked to review material given to them
for the `'Into the 2 1 " Century" document in order to come prepared to further discuss it at
the December meeting. Jack Steele also mentioned that target dates for the completion
of items for the Board's 1998 calendar will be discussed at a meeting in the near future.
The meeting was adjourned at 7:50 p.m.
Respectfully submitted,
Marjorie Teklits
Library Secretary
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