HomeMy WebLinkAboutLibrary Board - Minutes - 01/13/2000LIBRARY BOARD MINUTES
Regular Meeting — January 13, 2000
6:00 p.m.
Council Liaison: Michael Byrne Staff Liaison: Brenda Cams
(Phone 221-6670)
Chairperson: Ed Jakubauskas
(Phone:223-7428)
A regular meeting of the Library Board was held on January 13, 2000 in the Ben Delatour Room
of the Main Library. The following Library Board members were present: Kris Folsom, Carolyn
Haase, Ed Jakubauskas, Rudy Maes, Mary Robertson, and Madeleine Wawro.
Library Board Member Absent:
City Staff Members Present:
Friends of the Library Liaison:
Guest Speaker:
Charles Robles
Brenda Cams, Marjorie Teklits
Larry Webber
Kelly DiMartino, Communications and Public
Involvement Coordinator, City of Fort Collins
The meeting was called to order at 6:00 p.m. by the Chairperson, Ed Jakubauskas. Carolyn
Haase made a motion to amend the County/State/National Committee report on page 3,
paragraph 3, of the October 121h meeting minutes as follows: "State issues update: The
committee will strive to not let the Internet distraction be tied to materials funding; Charles,
Rudy and Carolyn will continue to communicate this to Peggy Reeves, Stan Matsunaka,
Governor Owens, Bob Bacon, Lieutenant Governor Joe Rogers, Steve Tool, Steve Johnson,
Commissioner of Education William Maloney." Mary Robertson seconded the motion and it
was unanimously approved. Rudy Maes made a motion to approve the November 1 I" retreat
meeting minutes as written; Carolyn Haase seconded the motion, and it was unanimously
approved by the Board.
Correspondence
A copy of Carolyn Haase's memo regarding her review of the library's "Emergency and Safety
Handbook" was given to Brenda Cams. Charles Robles is also planning to review the manual.
Board Talking Points — Kelly DiMartino,
Kelly presented fundamentals to guide Board members with their outreach campaigns to the
community to inform them of library services. Copies of her slide presentation will be given to
the Board.
It is her understanding that Board members can speak to the public as representatives of the
Library Board but not necessarily as representatives of the City government; if a ballot issue for
the construction of a new main library is approved to go before voters, she recommended Board
members contact the City Attorney's office for advice on appropriate outreach topics.
Reports/Presentations
Director — Brenda Cams
A meeting was held today with a local coffee cart vendor who is interested in offering this
service to customers in the lobby at the Main Library. Coffee service, as well as some snack
items, may be tested on a trial basis during National Library Week to see how well they are
received. Coffee would be allowed throughout the building, however, snack items would be
restricted to a designated area. There is a possibility that the vendor might be interested in
donating a percent of his proceeds to the library or Friends organization.
A meeting with architect consultants to discuss site analysis and program plans for a new main
library was held this week. The consultants will speak with key staff members next week to
gather their input and return again in March to present recommendations.
An hourly Librarian is reworking the library's policy and procedures manual to make it
consistent and accurate. A copy will be shared with Board members when the project is
completed.
The Larimer County Librarians group is planning to meet on January 25" in Loveland to
continue alternative funding discussions. Rudy Maes expressed interest in attending the meeting,
and Carolyn Haase said she may be able to attend if Rudy is unable.
Rudy Maes volunteered to join Brenda at the January 25" Larimer County Librarians meeting in
Loveland when they are planning to continue discussions on alternative funding; Carolyn said
she may be able to attend the meeting if Rudy is unable.
Friends of the Library — Larry Webber
Larry conveyed thanks to Ed, Mary, and Wayne Givens for their attending the January 10"
Friends Board meeting. Ed said he found the meeting very informative and commented about
the Friends' enthusiasm about the library.
Larry encouraged Board Members who aren't members to join the Friends organization; he also
reminded them that the next mini-booksale is scheduled for February 25-27 and that the pre -sale
2
0
for members is on the 25" from noon to 3 p.m.
The cartridge recycling program has brought in almost $411.75 in the last six months. The
Friends have designated this money for Young Adult programs at the library.
Colorado Library Association News — Carolyn Haase
Carolyn distributed her report concerning the Colorado Library Association; it mentions their
new officers, the successful annual conference last October with examples of the variety of topics
addressed of interest to the Board and Friends members; the importance of becoming familiar
with the 2000 Legislative Agenda and how crucial the next six months are to the funding of
Colorado Libraries. Also distributed were copies of two newspaper articles about the Senate Bill
which establishes a program whereby the state librarian would make grants to eligible public and
school libraries for the purchase of educational resources. A requirement is that participating
schools and libraries that provide public access computers develop and implement a policy
adopted by their applicable governing body that establishes measures to restrict minors from
obtaining computer access to material that is obscene or illegal. Brenda added that the Fort
Collins Public Library's already does this and can have its policies and procedures formally
adopted by City Council to comply with this qualification.
Brenda will find out more information from the State Library regarding a proposed Bill which
would allow parents to access their child's library records.
1.
This year's CLA Legislative Day is scheduled for Thursday, February 24 at the Denver Public
Library; and Board members are encouraged to attend.
Committee Reports:
County/State/National
Carolyn Haase said that she has written letters to the Governor, Lieutenant Governor,
State Representatives Johnson and Took to encourage support for the potential reissued
S13093 and visited with Joe Rogers, Steve Johnson, and Bill Kaufman regarding past and
future support for library funding.
Community/Public Relations
A meeting with some members of the community who have shown interest in a ballot
issue for a new main library is planned in mid -February.
Mary asked the Board to review the list of talking points for community outreach and to
let her know if they feel anything has been omitted. A review of the points will be
scheduled. She will schedule a committee meeting to talk about the suggested
community organization web site and other matters.
A draft of the Public Planning Process Committee's latest report was distributed. A draft
vision statement was created, followed by a draft mission statement, and five major
service response areas identified: General Information, Current Topics and Titles,
Commons, Cultural Awareness, and Lifelong Learning. She asked Board members to
read the main goals developed under each topic. Mary and Bill Ward will discuss these
with the Library's Management Team on January 27". Library staff will then work up
objectives and activities to address these goals. A follow-up meeting with the Public
Planning Process Committee is scheduled in April.
NEW BUSINESS
1999 Annual Report
Rudy Maes made the motion to accept the report as written, Carolyn Haase seconded the motion,
and it was unanimously approved.
Other
Wayne givens, Chairperson of the Library Trust, will be invited to speak at the February 10"
meeting.
The meeting was adjourned at 8:25 p.m.
Respectfully submitted,
Marjorie Teklits
Administrative Secretary
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