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HomeMy WebLinkAboutLibrary Board - Minutes - 02/10/2000LIBRARY BOARD MINUTES Regular Meeting — February 10, 2000 6:00 p.m. Council Liaison: Michael Byme 11 Staff Liaison: Brenda Cams (Phone 221-6670) Chairperson: Ed Jakubauskas (Phone:223-7428) A regular meeting of the Library Board was held on February 10, 2000 in the Ben Delatour Room of the Main Library. The following Library Board members were present: Carolyn Haase, Ed Jakubauskas, Rudy Maes, Mary Robertson, and Charles Robles. Library Board Members Absent: City Staff Members Present: Friends of the Library Liaison: Guest Speaker: Kris Folsom, Madeleine Wawro Brenda Cams, Michael Powers, Marjorie Teklits Larry Webber Wayne Givens, President, Library Trust The meeting was called to order at 6:00 p.m. by the Chairperson, Ed Jakubauskas. Carolyn Haase made a motion, Rudy Maes seconded the motion and it was unanimously approved to amend the minutes of the January 131h meeting as follows: Page 1, last paragraph: A copy of Carolyn Haase's memo regarding her review of the library's "Emergency and Safety Handbook" was given to Brenda Cams, Ed Jakubauskas and Charles Robles. Page 2, 4th paragraph, following "was held this week": Library Board members Ed Jakubauskas, Mary Robertson, Madeleine Wawro, Rudy Maes, and Carolyn Haase attended the meeting. Page 2, omit the 7" paragraph as this information is mentioned in the 61h paragraph. Page 3, add: "Board Member Haase attended the December 6, 1999 meeting of the CLA Executive Committee." Also, correct spelling of Representative Tool's name. Correspondence There was no correspondence read at the meeting. I Library Trust —Wayne Givens Library Trust President Wayne Givens mentioned that he was contacted by Bill Cook some time ago who, along with Jack Steele and Jack Schanz did much of the formative work in developing the theory, concept and bylaws for a Library Trust. The Trust, which consists of members of the community who are supportive of its needs, has developed the following draft mission: "The mission of the Fort Collins Public Library Trust, Inc., is to solicit foundations, corporate and personal donations to create an endowment which will be managed by the Fort Collins Public Library Trust Board in support of the Fort Collins library system becoming a world class organization." He explained that the Trust is in a state of organization and that he is very pleased with the talent and skills the members bring to the Board. The Board of Directors include Ann Azari (Vice President), Nancy Baker, Connie Fobes, Melissa Katsimpalis, Chris Kneeland, Marty Larsen, Susan Stuessie (Secretary), Ed Stuessie, and Kent Sutherland (Treasurer). Honorary Board Members include Bill Cook, Maury Nelson, Jack Schanz, Jack Steele and Tom Sutherland. Trust members have been meeting monthly for the past year and have filed for incorporation and tax exempt status. Anne Ostrye-Macdonald is assisting the Trust with grant solicitation. Trust members will work closely with the Library Board and Friends of the Library to ensure their efforts do not conflict in any way. Brenda and Mary have attended meetings, usually held at 4 p.m. on the first Tuesday of the month, and the other Library Board members were invited to join them as well. Meeting dates are sometimes subject to change, and those wishing to attend should call Wayne to confirm the date and location. Ed Jakubauskas spoke for the Library Board in welcoming the Library Trust. He said the Trust Board consists of outstanding members and that the Library Board views the Trust as an excellent cooperative venture. Wayne said that lines of communication will be important and that the Trust plans to stay in touch with the Library Board. Carolyn Haase asked Wayne if there was a list of specific needs at this point. He said that they are in an informative stage at present and that a list of needs will be developed in the future. They will ask Brenda and the Library Board for a consensus of needs when they have some funds in place and begin generating from an endowment. Carolyn suggested that the Trust consider distributing their annual report as a marketing tool to support the Fort Collins Public Library. Wayne invited Board members to attend a February 16" meeting of individuals interested in the library who are looking into possibilities regarding a ballot initiative in the next year or so with the goal of securing funding in order to move forward in building and maintaining a new library. Reports/Presentations Director — Brenda Cams Brenda pointed out to the Board that copies of Kelly DiMartino's presentation given at the January meeting entitled "The Art of Giving Effective Presentations" are included in their packets. 2 The Denver Post recently printed an article providing information on career mapping and mentioned it was reported in the Fort Collins Public Library's Business Sense newsletter, copies of -which were given to the Board. Copies of an article written by staff member Maria Gavier entitled "Diversity is a reality at the Fort Collins Public Library" which appeared in the January 30" Coloradoan were distributed. A copy of the site consultant's draft Program Plan was made available for viewing by Board Members. It contains information gathered from meetings with staff, Board, Trust and Friends of the Library. The report recommends a 140,000-150,000 square foot Library. Mike Powers mentioned that, in today's economy, the construction costs to build a facility of this size would be about $30 million, not including land. Board members were invited to meet with the site consultants when they return to present their report on March 6 at 10 a.m. in the Delatour Room. Brenda invited Board members to join her for Legislative Day, February 24" at the Denver Public Library. Information about this yearly event was contained in their packets and copies will be sent to Board members not present at tonight's meeting. Ed, Carolyn, Rudy, and Larry expressed interest in attending, and all Board members were asked to advise Marge if they would like to register. Senate Bill 085 establishes a program whereby the state librarian would make grants to eligible public and school libraries for the purchase of educational resources. A requirement is that participating schools and libraries that provide public access computers develop and implement a policy adopted by their applicable governing body that establishes measures to restrict minors from obtaining computer access to material that is obscene or illegal. The Fort Collins Public Library already does this and can have its policies and procedures formally adopted by City Council to comply with this qualification if the Bill is passed. In addition, there will be a capability with the new automated computer system (III) the library will be using in August which would allow parents to choose whether or not their child's access should be filtered. Friends of the Library — Larry Webber Board members were invited to attend the Friends' next book sale at Harmony Library from noon. February 25" (presale) through Sunday, February 27"'. The Friends hold book sales in February, July and October. Over 50 people attended the recent Fort Collins Symphony preview program at the Main Library and 15 attended the evening event at Harmony Library. The Friends' latest newsletter contains an informative article about the Library Trust. Friends' Board Meeting dates have been changed from the first Wednesday of the month to the 2nd Monday. Larry will announce upcoming meetings. Larry will invite Friends' Executive Board members to Legislative Day. Committee Reports: County/State/National—Carolyn Haase Carolyn Haase reported on news from the Colorado Library Association (CLA) February 71" meeting and distributed a memo summarizing important issues, including Legislative Day, the May 19 Public Library Association Spring Workshop, a planned Trustees - Friends Conference Day for the annual CLA Fall Meeting, a Library Leadership Institute librarian educational opportunity, and Senate Bills 085 and 186. She mentioned that the Committee should keep track of Bill 186, the major school reform bill, as the Colorado Educational Media Association has concerns regarding several provisions and it could be considered in competition with Bill 085 for tax dollars; she encouraged support of SB 085 from Library Board members, Friends of the Library and Trustees. City Council Relations — Charles Robles Although the committee has not formally met, communication with Council members to inform them of library issues continues. Carolyn asked if copies of Library Board minutes should be distributed to all City Council members instead of just the liaison; Mike Powers said that they have requested not to receive them on a regular basis due to the volumes of paperwork they must read; Charles added that Board members can update Council Members on library issues as part of the communication they have with them. Charles meets with Mayor Ray Martinez once a month. If Community/Public Relations —Mary Robertson At their January 26th meeting, Committee members reviewed the FortNet web page to choose local organizations they will contact to arrange speaking engagements. Other Board members will be invited to help with the community outreach efforts which will provide valuable relationship building opportunities. It is planned to inform between 50 to 75 groups of library issues and to encourage their support of the library. Brenda and Rudy attended a meeting on January 25 hosted by Larimer County staff to examine County funding issues. Speakers who worked on successful ballot campaigns were invited. OLD BUSINESS Miscellaneous — Carolyn Haase At the direction of the Colorado Library Association Board and the membership, a Federation Task Force met during 1999 to develop a structure for the merger of the various Colorado library associations and to present recommendations for the next steps. Carolyn Haase distributed a copy of a memo dated September 23 with background information and recommendations of the Federation Task Force Organization. Brenda added that benefits of such a merger would include staff development, training, and conference opportunities as well as cost effective lobbying. The meeting was adjourned at 7:05 p.m. 9 Respectfully submitted, Marjorie Teklits Administrative Secretary