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HomeMy WebLinkAboutLibrary Board - Minutes - 05/10/20016 LIBRARY BOARD MINUTES Regular Meeting -- May 10, 2001 6:00 p.m. Council Liaison: Marty Tharp Staff Liaison: Brenda Cams (Phone 221-6670) Acting Chairperson: Charles Robles (Phone:498-7165) A regular meeting of the Library Board was held on May 10, 2001 in the Ben Delatour Room of the Main Library. The following Library Board members were present: Carolyn Haase, Lisa Helme, Rudy Maes, Charles Robles, and Joan Scheuerman Library Board Member Absent: City Staff Members Present: Friends of the Library Liaison: Mary Robertson Brenda Cams and Marjorie Teklits Joanna Lambert The meeting was called to order at 6:00 p.m. by the Acting Chairperson, Charles Robles. A motion was made by Carolyn Haase to approve the minutes of the April 12, 2001 meeting; Lisa Helme seconded the motion, and it was unanimously approved. Correspondence Copies of Madeleine Wawro's letter of resignation from the Library Board were distributed. An appropriate gift of appreciation for her nearly eight years of service was suggested. Copies of the April 18" memo from the Boards and Commissions Coordinator regarding new Council Liaison Assignments were shared. A welcome and invitation to new Library Board Liaison Marty Tharp to attend a future Board meeting was suggested. Copies of the Board's April 251" memo to the Budget Office regarding Budget Recommendations for 2002/2003 were distributed. 1 Reports/Presentations a. Director — Brenda Cams Staff have been extremely busy with Summer Reading program preparations. Registration begins May 18`h. The library is in the process of filling two positions: a Technology Training and Reference Librarian and a Reference Librarian for Harmony Library. A preliminary two-year budget for 2002/2003 has been prepared. The City Manager will provide City Council with his recommendations; they will be discussing it at various study sessions, and the budget should be finalized by fall. Budget Recommendations from the Library Board were forwarded to the Budget Office. The Summer Reading Program video, which was produced last year, has won a third national award. Lisa suggested The Coloradoan be notified for possible inclusion in an Applause segment. Brenda thanked Carolyn Haase for representing the Board at the April 23`d Harmony Library Advisory Committee meeting. Copies of the Harmony Library Student and Faculty Survey Summary were included in Board folders. Board members were invited to attend "Visit New Worlds @ Your Library," a special breakfast event on May 30d' to tour and watch demonstrations about latest additions of the new HealthAware Resource center, Innovative Bilingual Outreach programs, and Our Online Web Library (OWL) providing Web access to our catalog and online databases. With the completion of college semesters and general slowdown of evening business for the summer season, the operator of the coffee service at the Main Library has decided to close at 5 p.m. for the summer months. As a goodwill gesture, coffee not used up by 5 p.m. will be offered to customers and staff free of charge. b. Friends of the Library -- Joanna Lambert The Friends are preparing for a May 18/19 used book sale of discards and donation shelf books in the Main Library's Delatour Room. Customers can purchase a large paper shopping bag for $4 and fill it with the books of their choice. At a special meeting, the Friends agreed to donate $1,000 to Imagine Fort Collins for the petition drive. Joanna has been appointed the committee's Treasurer. The Friends will be sorry to lose valuable member Kathy Nelson, currently in charge of Ways and Means. She has been instrumental in assisting with book sales over the last few years. 2 On behalf of the other Board members, Charles Robles asked Joanna to extend thanks and appreciation to the Friends for their continued hard work and dedication. C. Committee Reports: County/State/National - Charles Robles As the new chairperson of this committee, Charles thanked past committee chairperson Carolyn Haase for her contributions and for attending the various meetings on legislative issues. Charles also mentioned that the filtering issue (HB 1376) was toppled in the State legislature. City Council Relations - Rudy Maes Rudy mentioned he attended a meeting regarding the proposed tax/bond issue. Carolyn said there is an excellent summary of the issues in the May 1 Coloradoan and encouraged Board members to read it. Rudy also mentioned that he has left a message for Chuck Wanner to discuss library issues. Community Public Relations - Lisa Helme Lisa mentioned she sent an email to Kurt Kastein regarding library issues. Lisa and Deb Maltby have been discussing the formation of informational/focus group meetings with local book groups in order to solicit their feedback as to hopes, dreams, and what they would like to see in a new main library. Their input can be assembled in a way that has substance. A two-sided fact sheet can be produced enabling consistent responses to common questions. Lisa asked Board members to advise her of any groups that might be receptive to these types of meetings, and Carolyn suggested local service clubs. Childrens/Young Adult Services - Carolyn Haase Carolyn met with Brenda and the Lead Children's Librarian in April to discuss supportive ideas for a Library Board liaison. She provided a written summary to Board members of information relative to children's and young adult services along with copies of the Summer Reading Program activities. She said children's programming plans for the Summer Reading Program are truly outstanding and present great media opportunities. She attended a recent "Princess and the Please" slide show emphasizing courtesy and manners. With therapy dogs acting as the main characters, children were able to interact with the cast after the show. Carolyn is also reviewing LINC files to ascertain what her role might be; she said continued funding of this program is a critical. Carolyn has been visiting children's areas of other libraries, gathering information and collecting handouts; her plans include providing feedback from these visits to library staff. OLD BUSINESS Proposed Study Session --Library Board Lisa said a study session with City Council would enable the Board to illustrate the substantial impact the library makes on a daily basis, what the library does, what the issues are, and why the library is so important to the community. She suggested letters be sent to Mike Powers and the Friends inviting them to speak on behalf of the library. Carolyn also suggested contacting past Library Board members as well as members of the Library Trust. The Young Adult committee (IRS: Interested Reader's Society) could also be invited. An August 28"' date was suggested, and Brenda will find out if it can be scheduled at that time. NEW BUSINESS a. Intellectual Freedom Issues Discussion of issues concerning Internet filtering and the City's position will be postponed until a later date. b. Prioritization of Capital Proiects Board members agreed that the order of priority for library projects scheduled to be built or funded by 2005 for inclusion in the City's Capital Plan should be as follows: 1) New downtown library project. 2) Funding of the library's computer system in 2005 and beyond. 3) Construction and operation of a branch library in east Fort Collins. Carolyn suggested color and graphic art could be incorporated in some of the charts. Lisa said she wasnt sure she agreed that a new main library should be located in the downtown area and asked if the previous Board recommended it. Brenda said that previous Board members felt the library is a key element to a vital downtown and unanimously agreed that a new main library should be located in the downtown area. C. Security Issues -- Brenda Carps Charles Robles arranged a meeting with Brenda and Officer John Pino to discuss security issues at the library. Recent incidents have been addressed by Police Services, and walk- throughs by Patrol officers have been increased and very much appreciated by staff. The meeting was adjourned at 7:20 p.m. Respectfully submitted, Marjorie Teklits Administrative Secretary 11