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HomeMy WebLinkAboutCultural Resources Board - Minutes - 01/27/1993MINUTES - REGULAR MEETING Cultural Resources Board Wednesday, January 27, 1993 5:00 P.M. Lincoln Center MEMBERS PRESENT: Alison White, Karen Warren, Jennifer Sterling, Kathryn Stubler, Jane Nevrivy, Craig Swing MEMBERS ABSENT: STAFF: Mike Powers, Mark Breimhorst, Joy Poole, David Siever STAFF LIASON: David Siever COUNCIL LIASON: David Edwards AGENDA I. Call to order (5:20) - Jane Nevrivy II. Consideration of Agenda - No changes III. Consideration of minutes of November 18, 1992 Craig Swing moved acceptance Jennifer Sterling seconded Passed unanimously IV. Staff Reports Fort Collins Museum - Joy Poole (See attached) Lincoln Center - David Siever (See attached) V. Committee Reports No reports VI. Final Draft of Cultural Policy The Board reviewed input from the Landmark Preservation Commission and DowntownDevelopment Authority, and changes were made to the policy to incorporate their ideas. 417 Magnolia Street • Fort Collins, CO 80521-2646 • (303) 221-6735 • FAX (303) 484-0424 i 0 The Cultural Policy and attached Cultural Work Plan will go to City Council at the regular Council meeting on February 16, 1993. Jennifer Sterling moved acceptance of the final draft Karen Warren seconded Passed unanimously Jane Nevrivy will be a represent the Board. She to attend if possible. t meeting to formally asked other members VII. Challenge Fort Collins update At present, it looks as if the Riverwalk concept will be one of the recommendations from Challenge Fort Collins. One of the components of the Riverwalk would be a new performing arts complex. Challenge Fort Collins as it presently exists will have its final meeting in March. At that time it may go in different directions, with perhaps smaller committees to work on the recommendations. If a Riverwalk focus group is formed, the Board would like to have a liason from the Cultural Resources Board to that group. VIII. Annual Report The annual report was reviewed and accepted with the addition of reporting that Karen Warren was the Liason to the Canyon Avenue Art Walk. IX. Other Business Jennifer Sterling was appointed to be a Board representative to the Fort Collins Museum New members to the Board to be submitted for approval to City Council on February 2nd are: Bill Cordiner and Deborah Romero Jennifer Sterling offered to be the Board member, who will attend the informational meeting for new applicants applying to Fort Fund. She replaces Karen Warren who has served in that capacity for the past three years. X. Fort Fund Grant Process The rest of the evening was spent reviewing and making recommendations for grants from Fort Fund (See attached). Kathryn Stubler moved acceptance of recommendations Karen Warren seconded Passed unanimously XI. Adjournment (11:30 P.M.) Alison White moved Karen Warren seconded Passed unanimously Respectfully submitted, David T. Siever • Cultural Resources Board Lincoln Center Report January 27, 1993 Show Updates: Nunsense - 646 tickets sold. The first large ad will be in the paper on Sunday. We expect it to sell out. Switzerland - 994 tickets sold. Ballet Met - 588 tickets sold. Mark Morris - 553 tickets sold. Manhattan Transfer - 330 refunds were given to Showstopper Series patrons due to problems associated with Amendment #2. All but 50 of those were resold. With additional advertising costs, our total loss due to refunds was approximately $1,500. We anticipate no further problems similar to the Manhattan Transfer concert this season. When we send out renewal notices, we will send letters to season ticket holders advising them that our policy in the future will be no refunds based on political controversies. Series Updates: Childrens' Series - the Series is totally sold out to season ticket holders. This year we added an additional performance, which means that 4,000 children and parents will be attending each of the four shows on the series. We have discussed the possibility of adding a fourth performance next year with the Jr. League advisory committee, and have decided to proceed with the fourth show. Facilities Update: New carpet will be installed this and Columbine Rooms. In addition, will be spent on ADA renovations. visual fire alarms, IPAS headsets, renovations, etc. year in the Canyon West approximately $38,000 These additions include new entrance mats, New Box Office: Visuals, Inc. has been hired to do a schematic design for the Foothills Box office. Plans are to open it in August, 1993. Citv of Fort Collins r and Recreational Soces Fort Collins Museum FT. COLLINS MUSEUM REPORT CULTURAL RESOURCES BOARD JAN. 27, 1993 STAFF The Institute of Museum Services (IMS) General Operating Support grant, an important source of federal funding was submitted. The awards will be announced in August and could net $30,000 for the Fort Collins Museum in the next two years. The staff has been engaged in establishing goals and objectives for our museum work plan 1993. In addition, the staff have relocated into temporary offices until the remodeling project is complete. Alison White has accepted the position of Development Officer. A mini staff retreat will be planned for the spring to welcome Allison and introduce her to the museum team. The retreat will focus on team building skills. PHYSICAL FACILITY Construction is underway for the professional staff offices. The museum director is working closely with FACILITIES to identify the necessary work for the remodel and the incorporation of the gift shop. PROGRAMS The LUMINARIAS in Library Park and the TREE OF REMEMBRANCE in conjunction with CAROL FEST was a huge success during December. An estimated 550 people attended (nearly double the attendance of years past). Allnutt Funeral Services provided $700 of in -kind advertising. Allnutt also orchestrated the -TREE OF REMEMBRANCE. EXHIBITS A $4,200 grant was submitted to the American Association of University Women (AAUW) Educational Foundation for an exhibit to commemorate the contributions of Auntie Stone. 1993 is the Centennial for Colorado Women's Suffrage. Auntie Stone was the first woman in Fort Collins to cast her vote at the age of 93. Two grant requests have been submitted to Fort Fund for consideration. Partial funding was requested for RENDEZVOUS and the GRAND RE -OPENING of the museum. The majority of the permanent exhibit cases have been converted to individual modular units. The museum has been engaged in painting the case fronts, adding graphic images to the bottom panels and labels to the top panels. Exhibits will be addressed in the Phase II remodel of the Fort Collins Museum as early as 1994. B: museum. rpt 200 Mathews Street • Fort t Alms, ( 0 80524 • (303) 221-6738 City of Fort Collins CuIttiff, Lib Lincoln Center and Recreational Services CITY OF FORT COLLINS CULTURAL POLICY March 1993 City of Fort Collins Cultural Services and Facilities Dept. 417 West Magnolia Fort Collins, Colorado 80521 417 West Magnolia Street • Fort Collins, CO 80521-2646 • (303) 221-6735 • FAX (303) 48"424 City of Fort Collins Cultural Policy CITY COUNCIL Susan E. Kirkpatrick, Mayor Ann Azari, Mayor Pro Tem Dave Edwards Gerry Horak Chris Kneeland Loren Maxey Bob Winokur CULTURAL RESOURCES BOARD Jane Nevrivy, Acting Chairperson Bill Cordiner Deborah Romero Jennifer Sterling Kathryn Stubler Craig Swing Karen Warren CITY MANAGER'S OFFICE Steven C. Burkett, City Manager Diane Jones, Deputy City Manager CULTURAL, LIBRARY, AND RECREATIONAL SERVICES Mike Powers, Director CULTURAL SERVICES AND FACILITIES DEPARTMENT David T. Siever, Director Mark Breimhorst, Associate Director Joy Poole, Museum Director March 1993 CULTURAL POLICY CITY OF FORT COLLINS I GENERAL POLICIES The City of Fort Collins recognizes that artistic enrichment and cultural opportunity are vital to community values, and that cultural development is an integral part of the City's quality of life and is crucial to the City's economic and social health., The role of the City of Fort Collins shall be to promote, encourage, and stimulate the growth of cultural development and participation. II FINDINGS Citizens look to the City of Fort Collins to provide Leadership/Administration, Programming/Services, and Facilities, for Cultural Development. III SPECIFIC POLICIES LEADERSHIP/ADMINISTRATION 1. Provide staffing to sustain city owned facilities and city initiated programming. 2. Assist local arts organizations by providing administrative consultation, marketing expertise, technical assistance, and box-office services. 3. Administer, through the Cultural Resources Board, the Cultural Development and Programming Account (Fort Fund). 4. Provide such boards, committees, commissions and public forums as deemed necessary to assure public participation, diversity and open communication among public, private and not -for - profit agencies. 5. Structure funding so that the General Fund supports the Cultural Services and Facilities non -revenue generating divisions. Divisions that generate income through rental charges and ticket sales will not receive General Fund support. Excess revenue in revenue generating funds will be maintained in a reserve account. 6. Pursue grants and funding for City cultural projects and programs. 1. 2. 3. 4. 5. 6. 1. 2. 3. 4. 5. PROGRAMMING/SERVICES Produce and present a full range of performing and visual arts programs. Present programs which are accessible to challenged populations and reflect diversity. Provide educational programs including workshops, lectures, master classes and special performances. Acquire, exhibit, preserve, and store historic artifacts and works of art of local, regional, national and international significance. Assure historical preservation through designation of landmarks, structures, sites and districts. Provide a process for historical cultural preservation through designation and design review of public and private facilities. FACILITIES Provide, maintain, and operate historic and cultural facilities. Provide exhibition space in public areas for local, regional, national and international historic artifacts and works of art. Provide, maintain and operate facilities to be rented for civic events such as meetings, conferences, lectures and community activities. Offer a reduced rental rate for non-profit organizations in cultural facilities. Assure that historic and cultural facilities shall be accessible to all members of the community. 0 CULTURAL WORK PLAN AS SUBMITTED TO CITY COUNCIL BY THE CULTURAL RESOURCES BOARD Submitted to City Council For Future Consideration March 1993 City of Fort Collins Cultural Services and Facilities Dept. 417 West Magnolia Fort Collins, Colorado 80521 CULTURAL WORK PLAN AS SUBMITTED TO CITY COUNCIL BY THE CULTURAL RESOURCES BOARD The Cultural Resources Board and Cultural Services staff may bring these items to the City Council for future consideration as opportunities and circumstances arise. The cultural work plan outlines items to be examined for feasibility and future implementation. Items in the work plan are in addition to those contained in the policy, and will be updated every year. ♦ Establish an Art in Public Places program which sets aside a percentage of city capital construction funds to purchase, install, and maintain public art. ♦ Fund and construct the following new cultural capital projects: - A 2000+ seat performance hall or expansion of the current Lincoln Center performance hall - A 500 seat theatre in conjunction with a new 2000+seat hall or adjacent to the Lincoln Center - A 3500 seat outdoor amphitheater - Expansion of Museum facilities including, but not limited additional space for exhibits, storage, educational programming, and a children's museum area. ♦ Work with the community to create a city wide cultural plan, which could include Colorado State University, Poudre RI, local arts organizations, local businesses, etc. ♦ Provide funding to expand programs that do not generate enough revenue to offset costs but are in the public interest. Performing and visual arts programs in this category would include events that celebrate cultural diversity, programs for and by challenged populations, and educational activities such as workshops, classes, Museum exhibits and shows. ♦ Support and work with the Landmark Preservation Commission with the identification and implementation of plans for renovation, restoration and adaptive re -use of historic structures within the city, such as the Linden Hotel. ♦ Fund and administer a cultural exchange program for visiting performing and visual artists and museum professionals. ♦ Create a designated revenue source such as a county wide cultural tax district to support development of the City's non- profit arts, science, history and cultural organizations. 0 ♦ Working with Colorado State University, explore the concept of a downtown complex which would house a Hotel, Convention Center, and Sports Arena. ♦ Establish a Mayor's Award for the Arts, similar to the Colorado Governors Award for the Arts, which would acknowledge the achievement of individuals who make contributions to culture in Fort Collins. ♦ Work with other City Departments to implement the cultural components of other planning documents as approved by City Council. ♦ Expand public gallery space for local, regional, national and international artists to display their works. ♦ Create such boards, committees, commissions, and public forums necessary to coordinate and facilitate the growth and communication of community cultural organizations. ♦ Pursue the possibility of new cultural facilities as part of a Riverwalk concept for the Poudre River. March 1993 RESOLUTION OF THE COUNCIL OF THE CITY OF FORT COLLINS ADOPTING THE CITY'S CULTURAL POLICY WHEREAS, the City Council believes that it is in the best interests of the City that the Cultural Policy of the City be clarified by the adoption of this resolution; and WHEREAS, the Council believes that the cultural development strategy of the City is best characterized as a partnership among the public and private sectors and the citizens of the. City; and WHEREAS, the Council believes that the attached "Cultural Policy" represents an accurate affirmation of the policy of the City with respect to cultural development. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF FORT COLLINS that the Cultural Policy of the City of Fort Collins attached hereto be, and hereby is adopted. Passed and adopted at a regular meeting of the Council of the City of Fort Collins held this day of , A.D. 199_ Mayor ATTEST: City Clerk Cult, Libr. Lincoln Center MEMBERS PRESENT: MEMBERS ABSENT: STAFF: STAFF LIASON: , and Recreational Sees MINUTES - REGULAR MEETING Cultural Resources Board Wednesday, January 27, 1993 5:00 P.M. Lincoln Center Alison White, Karen Sterling, Kathryn Nevrivy, Craig Swing Warren, Jennifer Stubler, Jane Mike Powers, Mark Breimhorst, David Siever David Siever COUNCIL LIASON: David Edwards AGENDA I. Call to order (5:20) - Jane Nevrivy II. Consideration of Agenda - No changes Joy Poole, III. Consideration of minutes of November 18, 1992 Craig Swing moved acceptance Jennifer Sterling seconded Passed unanimously IV. Staff Reports Fort Collins Museum - Joy Poole (See attached) Lincoln Center - David Siever (See attached) V. Committee Reports No reports VI. Final Draft of Cultural Policy The Board reviewed input from the Landmark Preservation Commission and Downtown Development Authority, and changes were made to the policy to incorporate their ideas. 417 Magnolia Street • Fort Collins, CO 80521-2646 • (303) 221-6735 • FAX (303) 484-0424 The Cultural Policy and attached Cultural Work Plan will go to City Council at the regular Council meeting on February 16, 1993. Jennifer Sterling moved acceptance of the final draft Karen Warren seconded Passed unanimously Jane Nevrivy will be at meeting to formally represent the Board. She asked other members to attend if possible. VII. Challenge Fort Collins update At present, it looks as if the Riverwalk concept will be one of the recommendations from Challenge Fort Collins. One of the components of the Riverwalk would be a new performing arts complex. Challenge Fort Collins as it presently exists will have its final meeting in March. At that time it may go in different directions, with perhaps smaller committees to work on the recommendations. If a Riverwalk focus group is formed, the Board would like to have a liason from the Cultural Resources Board to that group. VIII. Annual Report The annual report was reviewed and accepted with the addition of reporting that Karen Warren was the Liason to the Canyon Avenue Art Walk. IX. Other Business Jennifer Sterling was appointed to be a Board representative to the Fort Collins Museum New members to the Board to be submitted for approval to City Council on February 2nd are: Bill Cordiner and Deborah Romero Jennifer Sterling offered to be the Board member who will attend the informational meeting for new applicants applying to Fort Fund. She replaces Karen Warren who has served in that capacity for the past three years. X. Fort Fund Grant Process The rest of the evening was spent reviewing and making recommendations for grants from Fort Fund (See attached). Kathryn Stubler moved acceptance of recommendations Karen Warren seconded Passed unanimously XI. Adjournment (11:30 P.M.) Alison White moved Karen Warren seconded Passed unanimously Respectfully submitted, David T. Siever 0 • Cultural Resources Board Lincoln Center Report January 27, 1993 Show Updates: Nunsense - 646 tickets sold. The first large ad will be in the paper on Sunday. We expect it to sell out. Switzerland - 994 tickets sold. Ballet Met - 588 tickets sold. Mark Morris - 553 tickets sold. Manhattan Transfer - 330 refunds were given to Showstopper Series patrons due to problems associated with Amendment #2. All but 50 of those were resold. With additional advertising costs, our total loss due to refunds was approximately $1,500. We anticipate no further problems similar to the Manhattan Transfer concert this season. When we send out renewal notices, we will send letters to season ticket holders advising them that our policy in the future will be no refunds based on political controversies. Series Updates: Childrens' Series - the Series is totally sold out to season ticket holders. This year we added an additional performance, which means that 4,000 children and parents will be attending each of the four shows on the series. We have discussed the possibility of adding a fourth performance next year with the Jr. League advisory committee, and have decided to proceed with the fourth show. Facilities Update: New carpet will be installed this year in the Canyon West and Columbine Rooms. In addition, approximately $38,000 will be spent on ADA renovations. These additions include visual fire alarms, IPAS headsets, new entrance mats, renovations, etc. New Box Office: Visuals, Inc. has been hired to do a schematic design for the Foothills Box office. Plans are to open it in August, 1993. Cugal, Library and Recreational ices Fort Collins Museum City of Fort Collins FT. COLLINS MUSEUM REPORT CULTURAL RESOURCES BOARD JAN. 27, 1993 STAFF The Institute of Museum Services (IMS) General Operating Support grant, an important source of federal funding was submitted. The awards will be announced in August and could net $30,000 for the Fort Collins Museum in the next two years. The staff has been engaged in establishing goals and objectives for our museum work plan 1993. In addition, the staff have relocated into temporary offices until the remodeling project is complete. Alison White has accepted the position of Development Officer. A mini staff retreat will be planned for the spring to welcome Allison and introduce her to the museum team. The retreat will focus on team building skills. PHYSICAL FACILITY Construction is underway for the professional staff offices. The museum director is working closely with FACILITIES to identify the necessary work for the remodel and the incorporation of the gift shop. PROGRAMS The LUMINARIAS in Library Park and the TREE OF REMEMBRANCE in conjunction with CAROL FEST was a huge success during December. An estimated 550 people attended (nearly double the attendance of years past). Allnutt Funeral Services provided $700 of in -kind advertising. Allnutt also orchestrated the -TREE OF REMEMBRANCE. EXHIBITS A $4,200 grant was submitted to the American Association of University Women (AAUW) Educational Foundation for an exhibit to commemorate the contributions of Auntie Stone. 1993 is the Centennial for Colorado Women's Suffrage. Auntie Stone was the first woman in Fort Collins to cast her vote at the age of 93. Two grant requests have been submitted to Fort Fund for consideration. Partial funding was requested for RENDEZVOUS and the GRAND RE -OPENING of the museum. The majority of the permanent exhibit cases have been converted to individual modular units. The museum has been engaged in painting the case fronts, adding graphic images to the bottom panels and labels to the top panels. Exhibits will be addressed in the Phase II remodel of the Fort Collins Museum as early as 1994. B: museum. rpt 200 Mathews Street • Furt ( ollins, CO 80524 • (303) 221-6738